APOLOGIES
Moved: Davis / Gunder
That the apology from Councillor Millar for non-attendance be accepted.
CARRIED
CONFIRMATION OF MINUTES
Moved: Davis / Wallace
That the minutes of the Eastern Bays Community Board meeting held on Wednesday,
20 May 2009 be confirmed as a true and correct record.
CARRIED
EXTRAORDINARY BUSINESS
3.1 EXTRAORDINARY BUSINESS - LOCAL EVENT GRANT APPLICATION - ST HELIERS BAY VILLAGE ASSOCIATION
Moved: Davis / Roberton
That a local event grant application from Mrs Wendy Caspersonn on behalf of the
St Heliers Bay Village Association, be considered as an extraordinary item of
business as item 16:
- The reason the matter was not on the agenda
is that the application was only received on 15 June 2009 after the agenda was
printed.
- The reason for urgency is that the 2008/2009 local event fund must
be spent before 30 June 2009 and leaving this application until the July Board
meeting will mean that the 2008/2009 local event fund cannot be fully allocated.
CARRIED
3.2 EXTRAORDINARY BUSINESS - DISCRETIONARY GRANT APPLICATION - THE KORU 2002 TRUST
Moved: Davis / Roberton
That a discretionary grant application from Mr Tea Ropati, on behalf of The Koru
2002 Trust, be considered as an extraordinary item of business as item 17:
- The reason the matter was not on the agenda
is that the application was only received on 17 June 2009 after the agenda was
printed.
- The reason for urgency being that this matter cannot be delayed to a
subsequent meeting of the Eastern Bays Community Board as the project is
proposed to be delivered on 16 July 2009 during the school holidays which is
immediately after the 15 July 2009 Board meeting which would not give enough
time to organise the cheque for the grant.
CARRIED
PUBLIC FORUM
Item 4.6 was considered at this time.
4.1. PUBLIC FORUM - ESTHER HAVER - DISCRETIONARY GRANT APPLICATION, ST HELIERS PONY CLUB INC.
Moved: Davis / Wallace
That Esther Haver and Donna Green, from the St Heliers Pony Club Inc, be thanked
for their presentation in relation to the discretionary grant application and
that the submission be considered in conjunction with item 5.1.
CARRIED
4.2. PUBLIC FORUM - CHRIS BARFOOT - DISCRETIONARY GRANT APPLICATION, TAHUNA TOREA HONORARY RANGERS GROUP
Mr
Barfoot tabled a draft of the Plant handbook.
[ATTACHMENT 4.2]
Moved: Davis / Roberton
That Chris Barfoot from the Tahuna Torea Honorary Rangers Group be thanked for
his presentation in relation to the discretionary grant application and that the
submission be considered in conjunction with item 5.5.
CARRIED
4.3. PUBLIC FORUM - YOLANDA THORP - DISCRETIONARY GRANT APPLICATIONS, WAIATARUA RESERVE PROTECTION SOCIETY INC.
Moved: Davis / Roberton
That Yolanda Thorp from the Waiatarua Protection Society be thanked for her
presentation in relation to the discretionary grant application and that the
submission be considered in conjunction with items 5.7 and 5.8.
CARRIED
4.4. PUBLIC FORUM - MR M TWOMEY - DISCRETIONARY GRANT APPLICATION, ST HELIERS/GLENDOWIE RESIDENTS' ASSOCIATION
Moved: Davis / Wallace
That Keith Savory, President, and Maurice Twomey, Treasurer, from the St
Heliers/Glendowie Residents' Association be thanked for their presentation in
relation to the discretionary grant application and that the submission be
considered in conjunction with item 5.9.
CARRIED
4.5. PUBLIC FORUM - MARGARET STEWART AND JUNE RENWICK - DISCRETIONARY GRANT APPLICATION, SELWYN COMMUNITY ARTS THEATRE
Margaret Stewart tabled an advertising flyer promoting the "Listen to the wind"
production.
[ATTACHMENT 4.5]
Moved: Davis / Cooke
That Margaret Stewart and June Renwick from the Selwyn Community Arts Theatre be
thanked for their presentation in relation to the discretionary grant
application and that the submission be considered in conjunction with item 5.4.
CARRIED
4.6. PUBLIC FORUM - SERGEANT TIMOTHY LOCKWOOD, NEW ZEALAND POLICE
Moved: Davis / Gunder
That Sergeant Timothy Lockwood, New Zealand Police, be thanked for his
presentation regarding the summary of results from Operation Banned Aid, which
was run from December 2008 to April 2009 and that Sergeant Lockwood's
recommendations to the Area Command be supported.
CARRIED
4.7. PUBLIC FORUM - MR T ROPATI - DISCRETIONARY GRANT APPLICATION, THE
KORU 2002 TRUST
Moved: Davis / Gunder
That Tea Ropati, from The Koru 2002 Trust, be thanked for his presentation in
relation to the discretionary grant application and that the submission be
considered in conjunction with item 17.
CARRIED
4.8. PUBLIC FORUM - REV PAULINE STEWART - DISCRETIONARY GRANT APPLICATION, ST HELIERS COMMUNITY CENTRE
Rev.
Pauline Stewart handed out a flyer containing information about programmes run
by the St Heliers Community Centre.
[ATTACHMENT 4.8]
Moved: Davis / Gunder
That Rev Pauline Stewart from the St Heliers Community Centre be thanked for her
presentation in relation to the discretionary grant application and that the
submission be considered in conjunction with items 5.2 and 5.3.
CARRIED
DISCRETIONARY GRANT APPLICATIONS
5.1. DISCRETIONARY GRANT APPLICATION - ST HELIERS BAY PONY CLUB INc.
Moved: Davis / Armstrong
That the discretionary funding application from St Heliers Bay Pony Club Inc be
approved from the 2008/2009 discretionary grant fund in the order of $897
towards costs for replacing all road frontage and security padlocks and updating
the lock cylinders at the clubrooms, subject to receiving the accountability
form for the 2008 grant for cavallettis and associated design features.
CARRIED
5.2. DISCRETIONARY GRANT APPLICATION - ST HELIERS CHURCH COMMUNITY CENTRE - IDEAS EXPLOSION
Moved: Davis / Wallace
That the discretionary funding application from St Heliers Community Centre be
approved in the order of $1,800, from the 2009/2010 discretionary grant fund,
towards costs of skilled tutors for the Ideas Explosion programme.
CARRIED
5.3. DISCRETIONARY GRANT APPLICATION - ST HELIERS CHURCH COMMUNITY CENTRE - DAY CAMP
Moved: Davis / Roberton
That the discretionary funding application from St Heliers Community Centre be
approved in the order of $1,600 from the 2009/2010 discretionary grant fund,
towards costs of bus transport and accommodation for children attending a four
day camp being held 28 September to 2 October 2009.
CARRIED
5.4. DISCRETIONARY GRANT APPLICATION - SELWYN COMMUNITY ARTS THEATRE
Moved: Davis / Gunder
That the discretionary funding application from the Selwyn Community Arts
Theatre be approved in the order of $2,000 towards costs for the "Listen to the
Wind" production, funded as follows: $94.44 from the 2008/2009 discretionary
grant fund and $1,905.56 from the 2009/2010 discretionary fund.
CARRIED
5.5. DISCRETIONARY GRANT APPLICATION - TAHUNA TOREA HONORARY RANGERS GROUP
Moved: Davis / Armstrong
That the discretionary funding application from the Tahuna Torea Honorary
Rangers Group be approved from the 2008/2009 discretionary grant fund in the
order of $1,134 towards costs for publishing a plant handbook for Tahuna Torea.
CARRIED
5.6. DISCRETIONARY GRANT APPLICATION - AUCKLAND EAST ARTS COUNCIL (INC)
Moved: Davis / Wallace
That the discretionary funding application from the Auckland East Arts Council
(Inc.) be approved from the 2008/2009 discretionary grant fund in the order of
$250 towards costs for a children's art competition.
CARRIED
5.7. DISCRETIONARY GRANT APPLICATION - WAIATARUA RESERVE PROTECTION SOCIETY INC. - HARDWOOD BENCHES
Moved: Davis / Cooke
That the discretionary funding application from the Waiatarua Reserve Protection
Society Inc. be approved from the 2009/2010 discretionary grant fund in the
order of $3,000 towards installation costs of park benches in Waiatarua Reserve,
subject to the location and design of the benches being jointly agreed with the
appropriate parks officer.
CARRIED
5.8. DISCRETIONARY GRANT APPLICATION - WAIATARUA RESERVE PROTECTION SOCIETY INC. - EDUCATIONAL SIGNS
Moved: Davis / Wallace
That the discretionary funding application from the Waiatarua Reserve Protection
Society Inc. be approved from the 2009/2010 discretionary grant fund in the
order of $1,920 towards the costs of the installation of signs with educational
details in Waiatarua Reserve, subject to the text and location being to the
satisfaction of the Board and appropriate officer.
CARRIED
5.9. DISCRETIONARY GRANT APPLICATION - ST HELIERS/GLENDOWIE RESIDENTS' ASSOCIATION
Moved: Davis / Armstrong
That the discretionary funding application from the St Heliers/Glendowie
Residents' Association be approved from the 2008/2009 discretionary grant fund
in the order of $1,000 towards the cost of publications for promoting the
Association's community activities.
CARRIED
Items 16 and 17 were considered at this time.
SUBMISSION TO AUCKLAND CITY COUNCIL'S DRAFT TEN YEAR PLAN
2009-2019
Moved: Davis / Gunder
- That the Eastern Bays Community Board
submission to the Auckland City Council's draft Ten Year Plan 2009-2019 be
endorsed.
- That in the event that the Council does not
approve the expenditure for Ngahue Reserve Development of $1,003,008, the
Eastern Bays Community Board make urgent representation to the General manager
City Development to re-allocate, in association with the Eastern Bays Community
Board, for expenditure before the end of 2010, such unspent funding from the
Eastern Bays Ward Financial Contributions Fund, to alternative projects within
the Eastern Bays Ward.
CARRIED
URGENT DECISION - SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) - CHURCHILL PARK GATE REPLACEMENT
Moved: Davis / Roberton
That the urgent decision
relating to a small local improvement project (SLIPs) to replace five "kissing"
gates in Churchill Park be noted.
CARRIED
CHAIRMAN'S REPORT
Moved: Davis / Gunder
- That the
Chairman's report dated 9 June 2009 be received.
- That the Eastern
Bays Community Board approve a further small local improvement project (SLIPs)
proposal for the supply and installation of the remaining "kissing" gates at
Churchill Park.
- That the Eastern
Bays Community Board's Traffic Spokesperson be asked to work with the Tamaki
Community Board to initiate urgent action to have a pedestrian crossing
installed in Lunn Avenue.
- That the Chairman and Deputy Chair be authorised to make a submission
on behalf of the Eastern Bays Community Board to the Select Committee on the
Local Government (Auckland City) Bill, if necessary.
CARRIED
COMMUNITY BOARD MEMBERS' REPORTS
9.1. HELEN WALLACE, DEPUTY CHAIR, BOARD MEMBER REPORT
Moved:Wallace / Davis
That the report by Helen Wallace, Deputy Chair, Eastern Bays Community Board,
dated 8 June 2009, be received.
CARRIED
9.2. KATE COOKE, BOARD MEMBER REPORT
Moved:Cooke / Gunder
That the report by Board
Member Kate Cooke, dated 8 June 2009, be received.
CARRIED
9.3. ADRIANA GUNDER, BOARD MEMBER REPORT
Moved: Gunder / Roberton
That the report by Board Member Adriana Gunder, dated 8 June 2009, be received.
CARRIED
9.4. DAVID ROBERTON, BOARD MEMBER REPORT
Moved:Roberton / Cooke
That the report by Board Member David Roberton, dated 8 June 2009, be received.
CARRIED
COUNCILLORS' REPORTS
10.1. COUNCILLOR MILLAR - COUNCILLOR REPORT
There was no report from Councillor Millar.
10.2. COUNCILLOR ARMSTRONG - COUNCILLOR REPORT
Moved: Armstrong / Davis
That the verbal report
from Councillor Armstrong be noted regarding:
- Regional governance
- 10-Year Plan and Combined
Committees
CARRIED
GROUP ACTIVITY REPORTS
Moved: Davis / Gunder
That the group activity reports for the month of June 2009 be received.
CARRIED
EASTERN BAYS COMMUNITY BOARD GRANTS REGISTER
Moved: Davis / Roberton
That the information detailed in the Grants Register to 31 May 2009 be received.
CARRIED
EASTERN BAYS COMMUNITY BOARD ACHIEVEMENTS REGISTER
Moved: Davis / Wallace
That the following achievements be added to the Achievements Register:
- Submission to the Auckland City Council draft Ten Year
Plan 2009-2019.
- Further oral submission to the Auckland
Regional Council planning commissioners in support of the Board's written
submission regarding the St Heliers boat ramp.
- Small local improvement project (SLIPs) gate at Mission
Bay.
- Small local improvement project (SLIPs)
replacement of five "kissing" gates in Churchill Park.
CARRIED
REPORTS REQUESTED PENDING AND ISSUES
Moved: Davis / Wallace
That the report from the Democracy Advisor dated June 2009 be received, it being
noted:
- that with regard to row 3, the Chairman made oral
submissions on 2 June 2009 in support of the Board's written submission
- that with reference to row 6, the officers did not report
back to the Board's May 2009 meeting as resolved by the Board, nor did the
officers offer any explanation to the Board for not doing so; and that this be
drawn to the attention of the Chief Executive.
CARRIED
CORRESPONDENCE
Moved: Davis / Gunder
That the outward
correspondence be noted.
CARRIED
LOCAL EVENT FUNDING APPLICATION - ST HELIERS BAY VILLAGE ASSOCIATION
The
local event funding application from St Heliers Bay Village Association was
tabled.
[ATTACHMENT 16]
Moved: Davis / Wallace
That the local event funding application from St Heliers Bay Village Association
be approved from the 2008/2009 local event fund in the order of $1,835 towards
the costs for the Celebration of Art St Heliers - Exhibition of art and
children's competition event.
CARRIED
DISCRETIONARY GRANT APPLICATION - THE KORU 2002 TRUST
The
discretionary grant application from The Koru 2002 Trust was tabled.
[ATTACHMENT 17]
Moved: Davis / Gunder
That the discretionary
funding application from The Koru 2002 Trust be approved from the 2009/2010
discretionary grant fund in the order of $1,950 towards the costs for a
programme for youth to learn basic skills of rugby union and rugby league,
setting goals and receiving information regarding healthy eating and fitness.
CARRIED
There being no further
business the Chairman closed the meeting at 8:04pm.
