Auckland Council website.
This website has changed
This is the former Auckland City Council website, which has some of the information and services you need if you live or do business in the area. Go to the main Auckland Council website to access the complete range of council services.
Skip navigation
Council member and meetings
Eastern Bays Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
EASTERN BAYS COMMUNITY BOARD
HELD ON WEDNESDAY, 15 JULY 2009 AT 6.00 PM
IN THE ST IGNATIUS HALL
12 KOTIRI STREET, ST HELIERS

PRESENT: Mr Colin Davis, JP Chairman
  Mrs Helen Wallace Deputy Chair
  Mrs Kate Cooke  
  Mr David Roberton  
  Councillor Douglas Armstrong, QSO [from 6.59pm, item 7]
  Councillor Toni Millar, JP  

  1. Top APOLOGIES

    Moved: Davis / Wallace

    That the apologies from Councillor Armstrong for lateness and Board member Adriana Gunder for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Davis / Roberton.

    That the minutes of the Eastern Bays Community Board meeting held on Wednesday, 17 June 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    3.1 ST JOHNS BUSH SMALL LOCAL IMPROVEMENT PROJECT

    Moved: Davis / Roberton

    That an extraordinary item of business be considered as item 20 regarding the St Johns Bush small local improvement project in order to allow the completion of financial responsibilities for the end of the 2008/2009 financial year.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. MR CALVIN NELSON - ST CHADS SCOUT GROUP

    Moved: Davis / Millar

    1. That Mr Nelson be thanked for his submission in support of the St Chads Scout Group's discretionary fund application towards costs for purchasing replacement chairs for the scout hall.
    2. That the submission be considered with item 5.2.

    CARRIED

    Item 5.1 was considered at this point.

    4.2. DOROTHY TOMLINSON - NEW MUSICAL PRODUCTIONS SOCIETY INC

    Moved: Davis / Millar

    1. That Ms Dorothy Tomlinson be thanked for her submission on behalf of the New Musical Productions Society Inc.
    2. That the submission be considered with item 5.3.

  5. Top DISCRETIONARY FUNDING APPLICATIONS

    5.1. CHURCHILL PARK SCHOOL

    Moved: Davis / Millar

    That the discretionary funding application from Churchill Park School be approved, in the order of $3,790, towards the cost of completing the School's wetlands project, including a pathway, which adjoins the Council's wetlands at Churchill Park.

    CARRIED

    5.2. ST CHADS SCOUT GROUP

    Moved: Davis / Millar

    That the discretionary funding application from St Chads Scout Group be approved, in the order of $1,820 towards the cost of purchasing 30 replacement chairs for the scout hall.

    CARRIED

    Item 4.2 was considered at this point.

    5.3. NEW MUSICAL PRODUCTIONS SOCIETY INC

    Moved: Davis / Roberton

    1. That the discretionary funding application from New Musical Productions Society Inc. be approved, in the order of $600 towards the cost of tutors for the musical "John Hobbs" to be held on 9 August 2009.
    2. That the application be referred to the Hobson Community Board for further consideration.

    CARRIED

  6. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISION REPORT JULY 2009

    A memorandum dated 10 July 2009 from the Small Local Improvement Projects Manager regarding the rules governing the treatment of tree planting as capital expenditure or operational expenditure was tabled.

    [ATTACHMENT 6A]

    Moved: Davis / Wallace

    1. That the report of the SLIPs (small local improvement projects) portfolio leader, dated 3 July 2009 be received.
    2. That the Board Chair, Colin Davis, be the spokesperson for the Churchill Park "Kissing Gates" Stage 2 proposal.
    3. That the Eastern Bays Community Board:
      1. delegates authority to the spokesperson to provide guidance and advice to the small local improvement projects (SLIPs) team regarding this allocated proposal;
      2. delegates authority to the spokesperson and the deputy Chair of the Board, to be exercised together, to make additional funding decisions where a variation to this project is needed due to unforeseen circumstances.
    4. That the Eastern Bays Community Board allocates the operational and capital expenditure budgets for the following project:
    Row Project Total Budget
    $    		 CAPEX value
    $    		 OPEX value
    $
    1. Churchill Park "Kissing Gates" Stage 2 $11,166 $9,166 $2,000
    1. That the Board allocate an indicative scoping budget of $1,000 - $2,000 to the St Heliers Village Flagpole project so that it can proceed to be scoped.

    CARRIED

  7. Top FINANCIAL CONTRIBUTIONS UPDATE

    Moved: Davis / Cooke

    1. That the information memorandum regarding the "Financial Contributions Update", by the Contributions co-ordinator, dated 8 July 20009 be received.
    2. That the Eastern Bays Community Board convey to the Chief Executive:
      1. its disappointment at the lack of consultation with the Board before the amount of $1,021,000 was committed from the financial contributions account to the St Heliers Beach Reserve upgrade, noting that the boardwalk lighting which the Board wants and considers part of the project has still not been completed;
      2. its concern that although the Board has made it clear to the officers since March 2009, and during the Long-term Council Community Plan process, that it wanted details of the fund as it related to Eastern Bays Ward, and that once it was known that Ngahue Reserve was not proceeding, it wished to be involved in how the balance of the fund is going to be spent, it has now been informed in a general report there is only a balance of $10,000 as at 30 June.

    CARRIED

  8. Top RESOURCE CONSENT DECISION - ST HELIERS BOAT RAMP

    Moved: Davis / Roberton

    That the Auckland Regional Council's resource consent approval for the St Heliers boat ramp be noted.

    CARRIED

  9. Top COMMUNITY AND RECREATION LEASE POLICY

    Moved: Davis / Cooke

    That the resolutions from the Community Services Committee meeting held on 10 June 2009, regarding the Community and Recreation Lease Policy, be noted.

    CARRIED

  10. Top SHARED SPACE CONCEPT

    Moved: Davis / Wallace

    That the resolutions from the Transport Committee meeting held on 11 June 2009, regarding the shared space concept, be noted.

    CARRIED

  11. Top SUBMISSION ON THE LOCAL GOVERNMENT (AUCKLAND COUNCIL) BILL

    Moved: Davis / Wallace

    That the Eastern Bays Community Board submission to the Government’s Select Committee, Auckland Governance Legislation Committee, regarding the Local Government (Auckland Council) Bill, be endorsed.

    CARRIED

  12. Top CHAIRMAN'S REPORT

    A memorandum from the Group Manager Environmental Utility Management regarding the funding of an extra staff resource for the small local improvement project team was tabled.

    [ATTACHMENT 12A]

    Moved: Davis / Wallce

    1. That the Chairman's report dated 7 July 2009 be received.
    2. That the memorandum from the Group Manager Environmental Utility Management, dated 13 July 2009, regarding funding an extra staff resource for the small local improvement projects (SLIPs) team, be received and that the Board wish it conveyed to the Chief Executive disapproval of the practice to fund staff from SLIPs allocations.

    CARRIED

  13. Top COMMUNITY BOARD MEMBERS' REPORTS

    13.1. HELEN WALLACE

    Moved: Wallace / Cooke

    That the report by Board deputy chair Helen Wallace dated 6 July 2009 be received.

    CARRIED

    13.2. KATE COOKE

    Moved: Cooke / Roberton

    That the report by Board member Kate Cooke dated 7 July 2009 be received.

    CARRIED

    13.3. DAVID ROBERTON

    Moved: Roberton / Cooke

    That the report by Board member David Roberton dated 6 July 2009 be received.

    CARRIED

  14. Top COUNCILLORS REPORTS

    14.1 COUNCILLOR MILLAR

    Moved: Millar / Cooke

    That the verbal report of Councillor Millar regarding the following, be noted:

    1. Queens wharf
    2. Delighted with the St Heliers boat ramp resource consent decision
    3. Attended the St Heliers "Urban Design" walk around with David Engwicht from Australia and Ludo Cambell-Reid.

    CARRIED

    14.2. COUNCILLOR ARMSTRONG

    Moved: Armstrong / Wallace

    That the verbal report of Councillor Armstrong regarding the following, be noted:

    1. Queens Wharf design competition
    2. New rates demand forms.

    CARRIED

  15. Top REPORTS REQUESTED/PENDING AND ISSUES

    Moved: Davis / Cooke

    That the reports requested pending and issues to July 2009 be received.

    CARRIED

  16. Top GROUP ACTIVITY REPORTS

    Moved: Davis / Roberton

    That the Group Activity Reports for June 2009 be received.

    CARRIED

  17. Top EASTERN BAYS COMMUNITY BOARD GRANTS REGISTER

    Moved: Davis / Wallace

    That the Eastern Bays Community Board grants schedule from the Democracy advisor for the period ending June 2009 (2008/2009 financial year), and for the subsequent new financial year 2009/2010, be noted.

    CARRIED

  18. Top COMMUNITY BOARD ACHIEVEMENTS REGISTER

    Moved: Davis / Roberton

    That the Eastern Bays Community Board Achievements Register for the period to June 2009 be noted and the following be added to the achievements register:

    1. Submission to The Auckland Governance Legislation Select Committee on the Local Government (Auckland Council) Bill.

    CARRIED

  19. Top CORRESPONDENCE

    Moved: Davis / Cooke

    That the inwards correspondence be received.

    CARRIED

  20. Top ST JOHNS BUSH SMALL LOCAL IMPROVEMENT PROJECT

    A memorandum dated 15 July 2009 from the Democracy Advisor detailing the information provided by the SLIPs Portfolio Leader regarding St Johns Bush small local improvement project (SLIPs) was tabled.

    [ATTACHMENT 20]

    Moved: Davis / Millar

    1. That in order to enable the completion of year end financial responsibilities, the St Johns Bush small local improvement project be split into three stages noting that stage 1 of the project, the path contribution and tree removal, has been completed at the following costs:
      1. $27,686 contribution to Arts Community & Recreation Services towards the development of the path
      2. $34,925.46 for tree removal.
    2. That it be noted that $7,215 remains for allocating to the following two stages:
      1. Stage 2 - The entranceway signage, noting the plinth sign has been purchased, the location has been identified and the final wording is being worked on
      2. Stage 3 - The plant labels, noting that the wording is being progressed and labels are to be installed.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 7:30 pm.