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Eastern Bays Community Board
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MINUTES OF A MEETING OF THE
EASTERN BAYS COMMUNITY BOARD
HELD ON WEDNESDAY, 19 AUGUST 2009 AT 6.00PM
IN THE ST IGNATIUS HALL
12 KOTIRI STREET, ST HELIERS

PRESENT: Mr Colin Davis, JP Chairman
  Mrs Helen Wallace Deputy Chair
  Mrs Kate Cooke  
  Dr Adriana Gunder, JP  
  Mr David Roberton  
  Councillor Douglas Armstrong, QSO  
  Councillor Toni Millar, JP [from 6:25pm item 4.3]

  1. Top APOLOGIES

    Moved: Davis / Roberton

    That the apology from Councillor Millar for lateness be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Davis / Wallace

    That the minutes of the Eastern Bays Community Board meeting held on Wednesday, 15 July 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. ST JOHNS COLLEGE PRESCHOOL - SUZANNE MCKINNON

    Suzanne McKinnon did not attend the meeting.

    4.2. EASTERN SUBURBS ASSOCIATION FOOTBALL CLUB (AFC) - MR MALCOLM MCGILL

    Moved: Davis / Roberton

    1. That Mr Malcolm McGill of the Eastern Suburbs AFC, be thanked for his submission in support of the Club's application for discretionary funding towards the entry fee for the Under 19's team to attend the National championships to be held in Napier during October 2009.
    2. That Mr McGill's submission be considered with item 5.2.

    CARRIED

    Item 5.2 was taken at this point.

    4.3. EASTERN SUBURBS ASSOCIATION FOOTBALL CLUB (AFC) - MR CHRIS RUFFELL

    Moved: Davis / Cooke

    1. That Mr Chris Ruffell, Chairman, Juniors Eastern Suburbs AFC, be thanked for his submission in support of the application for discretionary funding towards coaching costs at five low decile primary schools.
    2. That Mr Ruffell's submission be considered with item 5.3.

    CARRIED

    Item 5.3 was taken at this point

    Items 4.4 and 4.5 were deferred until item 6.

    4.4. ORAKEI BASIN MANAGEMENT PLAN - LYNLEY OLSEN AND CORALIE BECKHAM

    Moved: Davis / Millar

    That Lynley Olsen and Coralie Beckham, on behalf of the Orakei Basin Protection Group, be thanked for the Group's submission regarding the Orakei Basin Management Plan and that their submission be considered with item 6.

    CARRIED

    4.5. ORAKEI BASIN MANAGEMENT PLAN - SUE GIBBS

    Moved: Davis / Millar

    That Sue Gibbs be thanked for her submission regarding the Orakei Basin Management Plan and that the submission be considered with item 6.

    CARRIED

    4.6. CITY NIPPERS - AVAN POLO AND MERRAN BROCKIE

    Mr Polo and Ms Brockie tabled the 2008/2009 City Nippers summary for the Eastern Bays Community Board's information.

    [ATTACHMENT 4.6]

    Moved: Davis /Gunder

    That Avan Polo and Merran Brockie, representatives of Surf Lifesaving Northern Region, be thanked for their presentation on the City Nippers programme proposed to be held at St Heliers Beach from November 2009 through to January 2010 and that the submission be considered with item 7.

    CARRIED

    Item 7 was taken at this point.

  5. Top

    5.1. ST JOHNS COLLEGE PRESCHOOL

    Moved: Davis / Armstrong

    That the discretionary funding application from St Johns College Preschool be approved, in the order of $2471, for the purchase of specific items of equipment and a shade sail for the preschool's outdoor playground.

    CARRIED

    5.2. EASTERN SUBURBS ASSOCIATION FOOTBALL CLUB (AFC)

    Moved: Davis / Wallace.

    That the discretionary funding application from Eastern Suburbs Association Football Club (AFC) be approved, in the order of $667 (ex GST), for the entry fee for the Under 19's to attend the Youth Championships to be held in Napier during 24-26 October 2009.

    CARRIED

    5.3. EASTERN SUBURBS ASSOCIATION FOOTBALL CLUB (AFC)

    Moved: Armstrong / Millar

    That the discretionary funding application from Eastern Suburbs Association Football Club (AFC) be approved, in the order of $1500, towards the cost of promoting and expanding the football programme at one or more of the following Eastern Bays Ward primary schools: Orakei Primary School, St Josephs Primary School or Glen Taylor Primary School.

    CARRIED

    5.4. HOUSE OF BETHANY - SISTERS OF ST JOSEPH OF THE SACRED HEART NZ TRUST

    Moved: Davis / Millar

    That the discretionary funding application from House of Bethany - Sisters of St Joseph of the Sacred Heart NZ Trust be approved, in the order of $590, towards the costs associated with delivering a school holiday outreach programme during September/October 2009.

    CARRIED

    5.5. COMMUNICARE ST HELIERS FRIENDSHIP CENTRE

    Moved: Armstrong / Gunder

    That the discretionary funding application from Communicare St Heliers Friendship Centre be approved, in the order of $750, towards the costs for transporting elderly and disabled members to and from the centre.

    CARRIED

    5.6. THE ROYAL NEW ZEALAND AIR FORCE ASSOCIATION (INC)

    Moved: Davis / Wallace

    That the discretionary funding application from the Royal New Zealand Air Force Association (Inc.) be approved, in the order of $300, towards the costs of holding the annual Air Force Commemoration Day parade at the Auckland Cenotaph in September 2009.

    CARRIED

    Items 4.4 and 4.5 were taken at this point.

  6. Top ORAKEI BASIN MANAGEMENT PLAN

    Extracts from the 21 July and 18 August 2009 Hobson Community Board minutes and questions raised by a public forum speaker relating to the Orakei Basin Management Plan were tabled.

    [ATTACHMENT 6A]

    Moved: Davis / Gunder

    1. That the Eastern Bays Community Board notes that there are two management plans:
      1. an overarching management plan for the Orakei Basin walkway project to be developed in accordance with the Memorandum of Understanding (June 2007), which will not have any statutory basis
      2. a management strategy for the wider Orakei Basin, which under the Memorandum of Understanding the Auckland City Council must develop "in conjunction with the walkway project as soon as practicable, commencing forthwith" (2007), which is to be completed within 36 months from the 30th June 2007; this will have a statutory basis.
    2. That the Eastern Bays Community Board considers that the Council and its officers must act in good faith and in a timely manner in terms of the Memorandum of Understanding with the appellants to the Environment Court and the Orakei Basin Protection Society for both the Orakei Basin walkway project and the management strategy for the wider Orakei Basin; the Memorandum of Understanding requires not only consultation but active participation by the appellants and the Orakei Protection Society in both plans.
    3. That the Eastern Bays Community Board notes that Council officers are preparing management plans for the Orakei Basin area, (including the Orakei Creek and the Council's land immediately surrounding and contiguous to the Basin and creek) for the Orakei Basin walkway project and the management strategy for the wider Orakei Basin.
    4. That the Eastern Bays Community Board identifies the following stakeholders that officers should initially consult with prior to 'wider' public consultation:
      1. residents whose properties are contiguous to the Orakei Creek
      2. the appellants (Sue Gibbs and Lynda Scott)
      3. Orakei Basin Protection Society
      4. Kiwi Rail
      5. ONTRACK
      6. Auckland Regional Transport Authority (ARTA).

    CARRIED

  7. Top CITY NIPPERS

    Moved: Davis / Millar

    That the Eastern Bays Community Board endorses the City Nippers programme dates for 2009/2010 as follows:

    November/December 2009
      Date Time
    Course 1 Tuesday, 10th November, 17th November, 24th November, 1st December, 8th December, 15th December 4.30pm to 6pm
    Course 3 Sunday 15th November, 22nd November, 29th November, 6th December, 13th December, 20th December 9am to 10.30am
    January/February/March 2010
    Course 5 Monday to Friday
    4th - 8th January     		9am to 11am
    Course 7 Monday to Friday
    11th to 15th January     		9am to 11am
    Course 10 Monday to Friday
    18th to 22nd January     		9am to 11am
    Course 12 Tuesday, 26th January, 2nd February,9th February, 16th February, 23rd February, 2nd March 4.30pm to 6pm
    Course 14 Sunday, 31st January, 7th February, 14th February, 28th February, 7th March 9am to 10.30am

    CARRIED

  8. Top CITY EVENTS ANNUAL REPORT

    Moved: Davis / Wallace

    That the report of the Manager, event and film operations, dated 29 June 2009 entitled "City Events Annual Report", be received.

    CARRIED

  9. Top FUTURE PLANNING FRAMEWORK AND EASTERN BAYS, REMUERA MEADOWBANK AND TAMAKI AREA PLANS - KEY THEMES AND CHANGES

    Moved: Davis / Armstrong

    That the report by the Planner - inner isthmus dated 4 August 2009, be received.

    CARRIED

  10. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISION REPORT AUGUST 2009

    Moved: Davis / Roberton

    1. That the report of the SLIPs (small local improvement projects) portfolio leader, dated 6 August 2009 be received.
    2. That the following spokespersons be allocated to the projects listed below:
    Row Project Spokesperson
    1. Orakei Sports Domain Revegetation Phase 1 Contribution Colin Davis
    2. Canon Park - securing of entrance David Roberton
    3. Churchill Park Glendowie Stream Gully Planting Colin Davis
    4. Glendowie Park Pathway Phase 1 design and consents assessment Helen Wallace
    5. Patteson Reserve bollards Kate Cooke
    6. Eastern Suburbs AFC signage - to be renamed as Madill's Farm Directional signage Adriana Gunder
    1. That the Eastern Bays Community Board:
      1. delegates authority to the project spokespersons to provide guidance and advice to the small local improvement projects (SLIPs) team regarding the allocated proposals; and to report back to the Board in a timely manner as their project progresses
      2. delegates authority to the spokespersons and the Chairman of the Board, to be exercised together, to make additional funding decisions where a variation to this project is needed due to unforeseen circumstances.
      1. That the Eastern Bays Community Board approves the following projects for vetting and should the projects pass the vetting stage, allocates the following indicated scoping budgets for new projects:
    Row Stage 2 New Projects Indicative Scoping Cost
    $    		 IndicativeCAPEX value of project
    $    		 Indicative OPEX value of project
    $
    1. Canon Park - securing of entrance Up to $1,000 Up to $10,000  
    2. Glendowie Park Pathway Phase 1 design and consents assessment Up to $1,000 Up to $10,000  
    3. Patteson Reserve bollards Up to $1,000 $20,000 to $50,000  
    1. That the Eastern Bays Community Board allocates the scoping budgets for the following stage 2 vetted projects:
    Row Stage 2 Vetted Projects Indicative Scoping Cost
    $    		 IndicativeCAPEX value of project
    $    		 Indicative OPEX value of project
    $
    1. Eastern Suburbs AFC signage - to be renamed as Madill's Farm Directional signage Up to $1,000 $10,000 to $20,000  
    2. Roberta Reserve foreshore path stage 2 of 2 consents and construction Up to $1,000 $80,000 to $100,000  
    3. Roberta Reserve garden and retaining wall stage 2 of 2 consents and construction Up to $1,000 $10,000 to $20,000 $10,000 to $20,000
    4. St Heliers Village flagpole Up to $1,000 $10,000 to $20,000  
    5. Waiatarua Reserve animal pest control volunteer project stage 3 of 3 Up to $1,000   Up to $5,000
      Total (i) and (ii) Up to $8,000 Up to $230,000 Up to $25,000
    1. That the Eastern Bays Community Board notes the pending project proposals and their status when allocating funding.
    2. That the Eastern Bays Community Board allocates the operational and capital expenditure budgets for the following projects:
    Row Project Total Budget
    $    		 CAPEX value
    $    		 OPEX value
    $
    1. Allum Street, Kohimarama speed limit reminder signs $33,720 $33,450 $270
    2. Kohimarama Beach boardwalk access phase 2 of 2 consents and construction $25,228 $25,228  
    3. Meadowbank Community Centre renovation $51,846 $50,346 $1,500
      Total $110,794 $109,024 $1,770
    1. That funding for the Churchill Park Glendowie Stream Gully Planting for an operational budget of up to $10,000 be approved, noting that vetting or scoping are not required as the project is part of the Eastern Bays Community Board's ongoing contribution to the Churchill Park Development Plan which the Board has already approved.

    CARRIED

  11. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE AUGUST 2009

    Moved: Davis / Gunder

    1. That the report of the Small Local Improvement Projects (SLIPs) Programme Leader, dated 5 August 2009 be received, it being noted that the Tamaki Drive/Auckland Road pleasance area and the Selwyn Reserve gates projects are now completed.
    2. That the Eastern Bays Community Board notes:
      1. That the 2009/2010 operational expenditure small local improvement projects budget has been over-allocated and currently is in deficit of $2,220.
      2. That the balance of the three year 2009/2011 capital expenditure small local improvement projects budget of $300,915.

    CARRIED

  12. Top UPDATE ON GENTLEMEN'S BAY

    Moved: Davis / Armstrong

    That the memorandum from the Democracy advisor dated 17 July 2009, regarding the closing of access to Gentlemen's Bay from Waitara Road and Glover Park, be received.

    CARRIED

  13. Top CONSULTATION ON CHANGES TO THE DOG BYLAW - CLOSING DATE EXTENDED TO 31 AUGUST 2009

    The Eastern Bays Community Board considered an item regarding dog access to beaches (item 7) at its meeting held on 17 September 2008 and resolved inter alia as follows:

    1. That it be suggested to the Dog Policy and Bylaws Hearing panel:
      1. That appendix 1 to the Dog Bylaw be substantially rewritten and simplified to make the restrictions more easily understood.
      2. That the restriction for dog carers to leash their dogs when taking them to swim or walk in the sea could be reviewed, which could remove the need for the provisions relating to dogs paddling.
      3. That the following text be considered for beaches on the Isthmus:

        "Dogs may be off leash

        • between 7pm and 9am in summer (as presently defined in the Appendix to the Dog bylaw), ie: before 9am and after 7pm; and
        • between 4pm and 10am in winter (as presently defined in the Appendix to the Dog bylaw), ie: before 10am and after 4pm
        • but prohibited at all other times."
      4.  that Mission Bay beach not be an exception, so that time restrictions would apply consistently to all Isthmus beaches.

    Moved: Davis / Gunder

    1. That the memorandum from the Democracy advisor dated 31 July 2009 regarding consultation on changes to the Dog Bylaw be noted.
    2. That the Eastern Bays Community Board's resolution of 17 September 2008 be amended by deleting "prohibited at all times" and replaced with but on leash at all other times" - to read as follows:

      That it be suggested to the Dog Policy and Bylaws Hearing panel:

      1. That appendix 1 to the Dog Bylaw be substantially rewritten and simplified to make the restrictions more easily understood.
      2. That the restriction for dog carers to leash their dogs when taking them to swim or walk in the sea could be reviewed, which could remove the need for the provisions relating to dogs paddling.
      3. That the following text be considered for beaches on the Isthmus:

        "Dogs may be off leash

        • between 7pm and 9am in summer (as presently defined in the Appendix to the Dog bylaw), ie: before 9am and after 7pm; and
        • between 4pm and 10am in winter (as presently defined in the Appendix to the Dog bylaw), ie: before 10am and after 4pm

        but on leash at all other times."

      4. that Mission Bay beach not be an exception, so that time restrictions would apply consistently to all Isthmus beaches.

    CARRIED

  14. Top RESOLUTIONS FROM COMMUNITY BOARDS REGARDING SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) EXTRA STAFF RESOURCE

    Moved: Davis / Roberton

    That the resolutions from the meetings of the Western Bays Community Board 15 July, Eden/Albert Community Board 24 July, Tamaki Community Board 28 July and City Development Committee 13 August 2009 be noted.

    CARRIED

  15. Top CHAIRMAN'S REPORT

    An extract from the minutes of the 13 August 2009 City Development Committee meeting regarding the proposed suburb name of "Stonefields" was tabled for the Eastern Bays Community Board's information.

    [ATTACHMENT 15A]

    Moved: Davis / Roberton

    1. That the report dated 12 August 2009, by the Chairman of the Eastern Bays Community Board, be received.
    2. That the Chairman's recommendation to the City Development Committee be endorsed as follows:

    That it be a recommendation from the City Development Committee to Council that the proposed suburb name of "Stonefields" for the Landco Stonefields Subdivision of the former Mt Wellington Quarry be supported, and that the New Zealand Geographic Board be informed accordingly.

    CARRIED

    Moved: Armstrong / Davis

    1. That the Eastern Bays Community Board warmly congratulates all concerned with the Tamaki Drive/Auckland Road pleasance area small local improvements project, noting that the outcome has received widespread favourable comment from the community, and requests that the Chief executive be advised of the Board's resolution.

    CARRIED

  16. Top

    16.1. HELEN WALLACE

    Moved: Wallace / Gunder

    That the report by Board deputy chair Helen Wallace dated 10 August 2009 be received.

    CARRIED

    16.2. ADRIANA GUNDER

    Moved: Gunder / Cooke

    That the report by Board member Adriana Gunder dated 10 August 2009 be received.

    CARRIED

    16.3. KATE COOKE

    Moved: Cooke / Gunder

    That the report by Board member Kate Cooke dated 10 August 2009 be received.

    CARRIED

    16.4. DAVID ROBERTON

    Board member Roberton tabled a report detailing observations made during a visit to Churchill Park on 16 August 2009.

    [ATTACHMENT 16.4A]

    Moved: Roberton / Wallace

    1. That the report by Board member David Roberton dated 10 August 2009 be received.
    2. That in order to provide long-term shade and beautification along the Tamaki Estuary foreshore of the Roberta Reserve, Parks Services be requested to plant between four and six suitably sized trees prior to the end of the current planting season.

    CARRIED

  17. Top

    17.1. COUNCILLOR MILLAR

    Moved: Millar / Davis

    That the verbal report of Councillor Millar regarding the following, be noted:

    1. will be attending a meeting on volunteer programmes and letting community boards across the city know what is happening
    2. the Auckland Art Gallery Environment Court decision
    3. attended an urban design workshop hosted by the St Heliers Bay Village Association
    4. Bayside properties update
    5. St Heliers Bay boat ramp is about to commence
    6. New Musical Productions discretionary grant of July 2009 did not proceed and officers are requested to seek the return of the grant money.

    CARRIED

    17.2. COUNCILLOR ARMSTRONG

    Moved: Armstrong / Cooke

    That the verbal report of Councillor Armstrong regarding the following be noted:

    1. Development in St Heliers Village - potential opportunities for finding synergies with Council
    2. Mission Bay business area.

    CARRIED

  18. Top REPORTS REQUESTED/PENDING AND ISSUES

    Moved: Davis / Gunder

    That the reports requested pending and issues to August 2009 be received, it being noted that with regard to row 5 in the report, the Chairman reported that he also raised in his meetings with the Chief executive and the General manager city development the need for funding for Churchill Park and Waiatarua Reserve to implement the development and environmental plans.

    CARRIED

  19. Top GROUP ACTIVITY REPORTS

    Moved: Davis / Roberton

    That the Group Activity Reports for July 2009 be received, it being noted that there is no consultation proposed with the Eastern Bays Community Board regarding the Mission Bay playground upgrade.

    CARRIED

  20. Top EASTERN BAYS COMMUNITY BOARD GRANTS REGISTER

    Moved: Davis / Cooke

    That the Eastern Bays Community Board grants schedule from the Democracy advisor, be noted.

    CARRIED

  21. Top COMMUNITY BOARD ACHIEVEMENTS REGISTER

    Moved: Davis / Wallace

    That the Eastern Bays Community Board Achievements Register for the period to July 2009 be noted and the following small local improvement projects completed in 2008/2009 be added to the achievements register:

    1. St Johns Bush pathway development
    2. Churchill Park fencing and planting
    3. Swainston Reserve playground upgrade
    4. Churchill Park weed removal and revegetation
    5. Vellenoweth Green park bench replacement
    6. Eastern Bays playgrounds' shade trees
    7. Waiatarua Reserve Ecological Restoration Strategy report
    8. Waiatarua Reserve animal pest control volunteer project phase 2
    9. New pleasance area, corner Tamaki Drive and Auckland Road.

    CARRIED

  22. Top CORRESPONDENCE

    Moved: Davis / Wallace

    That the correspondence be received, but that it be noted the Eastern Bays Community Board is disappointed at the Council's inadequate and perfunctory response to the Board's detailed submission to the Draft 10-year plan 2009-2019 which does not communicate what the Council decision was regarding each of the points raised in the Board's submission.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 9:11 pm.