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Eastern Bays Community Board
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MINUTES OF A MEETING OF THE
EASTERN BAYS COMMUNITY BOARD
HELD ON WEDNESDAY, 21 OCTOBER 2009 AT 6.00 PM
IN THE ST IGNATIUS HALL
12 KOTIRI STREET
ST HELIERS

PRESENT: Mr Colin Davis, JP Chairman
  Mrs Helen Wallace Deputy Chair
  Mrs Kate Cooke  
  Dr Adriana Gunder, JP  
  Mr David Roberton  
  Councillor Douglas Armstrong, QSO  
  Councillor Toni Millar, JP  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Davis / Roberton

    That the minutes of the Eastern Bays Community Board meeting held on Wednesday, 16 September 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. MR JIM LAMBERT - RENAMING OF CLIFF AVE

    Moved: Davis / Gunder

    That Mr Jim Lambert be thanked for his presentation, and that his submission be considered with item 6.

    CARRIED

    Item 6 was taken at this point.

    4.2. AUCKLAND CRICKET ASSOCIATION INCORP. - KIERAN MCMILLAN AND MARK ROBSON

    Moved: Davis / Gunder

    1. That Mr Kieran McMillan, Auckland Cricket Game Development Manager of Auckland Cricket Assoc Inc. and Mr Mark Robson, Chairperson of Auckland University Cricket Club be thanked for their submission seeking support for a small local improvement project (SLIPs) to install two artificial cricket pitches at Crossfield Road Reserve, Glendowie.
    2. That the Board supports the proposal to install two artificial cricket pitches at Crossfield Reserve, and:
      1. refers the proposal to the small local improvement projects (SLIPs) team for vetting and scoping for report back to the Board, as a priority
      2. requests officers, when scoping the SLIPs proposal to take into account traffic management issues.

    CARRIED

    4.3. WAIATARUA RESERVE PROTECTION SOCIETY - YOLANDA THORP

    Secretarial Note: The Board is referred to the letter dated 4 October 2009 from the Waiatarua Reserve Protection Society Inc. attached to Board member Roberton's report. (Agenda pages 181 and 182)

    Moved: Davis / Millar

    1. That Ms Yolanda Thorpe be thanked for her presentation.
    2. That the Waiatarua Reserve Protection Society be informed that the Eastern Bays Community Board has allocated small local improvement project (SLIPs) funding for a specific project (Waiatarua Reserve Rabbit Management Project 2009/2010) to address the rabbit pest problem.

    CARRIED

    4.4. MEADOWBANK PONY CLUB - DEBBIE JONES

    Ms Debbie Jones from the Meadowbank Pony Club addressed the Eastern Bays Community Board seeking support for a signs bylaw dispensation application for the "Nosh" signage on the roof of the Pony Club clubrooms.

    [ATTACHMENT 4.4]

    Moved: Davis / Millar

    1. That Ms Debbie Jones from the Meadowbank Pony Club be thanked for her submission.
    2. That the Eastern Bays Community Board supports the Meadowbank Pony Club's signs bylaw dispensation application for the present "Nosh" signage on the roof of its clubrooms.

    CARRIED

    4.5. ST CHAD'S SCOUT GROUP - KELVIN JONES

    Mr Kelvin Nelson from the St Chad's Scout Group, thanked the Eastern Bays Community Board for the discretionary grant received in June 2009 and tabled documentation and photographs of the chairs purchased.

    [ATTACHMENT 4.5]

    Moved: Davis / Roberton

    That Mr Kelvin Nelson of the St Chad's Scout Group be thanked for attending the Eastern Bays Community Board meeting to acknowledge the discretionary grant received in June 2009 and providing evidence of the purchase.

    CARRIED

  5. Top

    5.1. ORAKEI KINDERGARTEN

    Moved: Davis / Armstrong

    That the discretionary funding application from Orakei Kindergarten be approved, in the order of $1,200, for the purchase of an under-bench fridge.

    CARRIED

    5.2. CHRISTIAN CARE NETWORK TRUST (EASTERN SUBURBS)

    Moved: Davis / Wallace

    That the discretionary funding application from Christian Care Network Trust (Eastern Suburbs) be approved, in the order of $1,139, towards ongoing administration costs, in particular telephone and travel expenses.

    CARRIED

    5.3. EASTERN SPINNERS

    Moved: Davis / Cooke

    That the discretionary funding application from Eastern Spinners be approved, in the order of $150, towards an end of year thank you function for the volunteers.

    CARRIED

  6. Top PROPOSED RENAMING OF CLIFF AVENUE, ST HELIERS

    Moved: Davis / Millar

    That the Eastern Bays Community Board confirms that the street name "Cliff Avenue, St Heliers" remains unchanged due to the lack of support from the majority of affected property owners for a name change following consultation with the affected property owners and requests that future proposals of this nature be canvassed with the relevant Board prior to public consultation.

    CARRIED

    Items 8 and 4.5 were taken at this point.

  7. Top MISSION BAY CONCEPT PLAN

    Moved: Davis / Gunder

    1. That the Eastern Bays Community Board approves the Overall Concept - Mission Bay Master Plan 2009 attached to the report of David Barker, dated 12 October 2009.
    2. That it be noted that in order for some of the projects detailed in the Mission Bay Master Plan 2009 to proceed, funding will need to be provided in the review of the Long-term Plan in 2012 and that any funding shortfall be identified on a line by line basis.

    CARRIED

  8. Top WAIATARUA RESERVE STOCKYARDS SMALL LOCAL IMPROVEMENT PROJECT

    Moved: Davis / Roberton

    1. That the report of the SLIPs (small local improvements projects) Portfolio Leader, dated 24 September 2009, and the attached Waiatarua Reserve stockyards area parking feasibility assessment, prepared by Traffic & Transportation Engineers Ltd, dated 31 July 2009, be received.
    2. That in order to relieve parking pressure on Towle Place and Grand Drive Waiatarua Reserve carparks, the Eastern Bays Community Board considers:
      1. that provision needs to be made for future parking requirements in the Waiatarua Reserve Development Plan, and
      2. that the Board endorses the proposed location for such parking in the general area of the former stockyards, with access from Abbotts Way, it being noted that the consultant has confirmed in the parking feasibility report that:  "a carpark, and access to that carpark from Abbotts Way at the stockyards area could be accommodated without compromising the capacity, safety or function of Abbotts Way".
    3. That the Eastern Bays Community Board endorses a small local improvement project (SLIPs) proposal for a landscaping concept for the Waiataraua Reserve Grand Drive carpark and surrounds to meet the Crime Prevention Through Environmental Design (CPTED) requirements.
    4. That the small local improvement project known as "Waiatarua stockyards upgrade stage 1 concept and consultation" is superseded by:
      1. The Waiatarua Reserve Development Plan project
      2. The Grand Drive carpark and surrounds concept project
      3. The Abbotts Way carpark development project
    5. That scoping budgets of up to $1,000 be allocated for the following Eastern Bays Community Board priority small local improvement projects (SLIPs):
      1. Grand Drive carpark and surrounds concept project
      2. Abbotts Way carpark development project
    6. That the Eastern Bays Community Board Chairman and Board Member Roberton be the spokespersons for the following projects.
      1. The Waiatarua Reserve Development Plan project
      2. The Grand Drive carpark and surrounds concept project
      3. The Abbotts Way carpark development project.

    CARRIED

  9. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISION REPORT OCTOBER 2009

    The Small Local Improvement Project Portfolio Leader tabled two further scoped projects and an updated schedule of projects for consideration:

    1. Canon Park securing of entranceway
    2. Roberta Reserve garden retaining wall stage 2.

    [ATTACHMENT 9A and 9B]

    Moved: Davis / Wallace

    1. That the report of the SLIPs (small local improvement projects) Project Portfolio Leader, dated 7 October 2009 and the additional SLIPs projects tabled for consideration (Canon Park securing of entranceway and Roberta Reserve garden retaining wall stage 2) be received.
    2. That the Deputy Chair, Helen Wallace, be the spokesperson for the Glendowie Community Centre shade sail contribution proposal.
    3. That the Eastern Bays Community Board:
      1. delegates authority to the project spokesperson to provide guidance and advice to the small local improvement projects (SLIPs) team regarding allocated proposals; and to report back to the Board in a timely manner as the project proceeds
      2. delegates authority to the spokesperson and the Chairman of the Board, to be exercised together, to make additional funding decisions where a variation to projects is needed due to unforeseen circumstances.
    4. That the Eastern Bays Community Board allocates the following scoping budget to the stage 2 vetted project:
    Row Project Indicative scoping cost
    $    		 Indicative CAPEX value
    $    		 Indicative OPEX value
    $
    1. Mission Bay foreshore maintenance and improvement phase 2 Up to $1,000 Up to $80,000 Up to $50,000
    1. That the Eastern Bays Community Board notes the pending proposals and their status when allocating funding.
    2. That the Eastern Bay Community Board moves the following 2009/2010 operational projects out to the 2010/2011 financial year:
    Row Project Reason for deferring
    i. Waiatarua Reserve wetland outlet planting phase 1 The project is awaiting the completion of the Development Plan and Ecological Study which will not be completed until after 1 July 2010.
    ii. Ōrakei Domain revegetation phase 1 contribution The project is pending officers beginning discussions with Ngati Whatua o Orakei Trust Board with a view to possibly planting in the next planting season after 1 July 2010.
    1.  G. That the Eastern Bays Community Board deletes the following proposal from the small local improvement projects (SLIPs) listed as it does not intend to take it forward:
      1. Madill's Farm directional signage, given that the Board believes there is adequate directional signage to Madill's Farm Reserve.
    2. That the Eastern Bays Community Board allocates the operational and capital expenditure budgets for the following projects:
    Row Project Total Budget
    $    		 CAPEX value
    $    		 OPEX value
    $
    1. Glendowie Community Centre Shade Sail contribution $12,000 $12,000  
    2. Roberta Reserve Foreshore Path Stage 2 of 2 Consent and Construction project $87,334 $87,334  
    3. Waiatarua Reserve Pest Rabbit Management Project 2009/2010 project $16,665   $16,665
    4. Canon Park - securing of entranceway $5,610 $5,160 $450
    5. Roberta Reserve gardens and retaining wall stage 2 of 2 $72,210 $41,801 $30,409
      Total $193,819 $146,295 $47,524
    1. That the Eastern Bays Community Board delegates to the Chairman and Board Member Kate Cooke, authority to approve the final budget, in the order of $130,000, for the Mission Bay foreshore maintenance and improvement phase 2 project.
    2. That the Eastern Bays Community Board Chairman discuss with the General Manager City Development the logistics of fast tracking the consent process for the Mission Bay foreshore project in order to co-ordinate with the completion of the Mission Bay playground replacement project.

    CARRIED

  10. Top JANUARY 2010 EASTERN BAYS COMMUNITY BOARD MEETING

    Moved: Davis / Cooke

    That the January 2010 Eastern Bays Community Board meeting be cancelled.

    CARRIED

  11. Top TAMAKI DRIVE TRAFFIC ISSUES

    Secretarial note: The Eastern Bays Community Board's resolution of 16 September 2009 regarding big groups of cyclists training on Tamaki Drive will be considered at the 5 November 2009 Transport Committee meeting.

    Moved: Davis / Wallace

    1. That the resolution from the Transport Committee meeting held on 1 October 2009 regarding 'Shared Use of Tamaki Drive', and the Council's Media Release of 1 October 2009, and the New Zealand Herald articles be noted.
    2. That Councillor Baguley, Chairman, and Councillor Lister, Deputy Chairman, Transport Committee be congratulated on facilitating the "Shared Use of Tamaki Drive" Forum held on Wednesday, 21 October 2009.
    3. That Councillor Baguley, in particular, be congratulated on his chairmanship skills in keeping the "Shared Use of Tamaki Drive" on track and focussed.

    CARRIED

  12. Top TRANSPORT COMMITTEE - GREAT URBAN RIDES AUCKLAND

    Moved: Davis / Wallace

    That the resolution from the Transport Committee meeting held on 3 September 2009, and the presentation to that Committee regarding the Great Urban Rides Auckland Proposal, be noted.

    CARRIED

  13. Top CYCLISTS RUNNING RED LIGHTS

    Moved: Davis / Wallace

    That the memorandum of the Senior Road Safety Co-ordinator, dated 6 October 2009 be received.

    CARRIED

  14. Top RELOCATION OF THE MOUNTAIN FOUNTAIN

    Moved: Gunder / Armstrong

    That the Eastern Bays Community Board believes Selwyn Reserve, Mission Bay is not a suitable location for the Mountain Fountain.

    CARRIED

  15. Top PARKING RESTRICTION CONSULTATION OUTCOME FOR MANAPAU, PUREWA AND PUROTO STREETS, MEADOWBANK

    Moved: Davis / Wallace

    That the report dated 6 October 2009 from the Democracy Advisor regarding the Parking Restriction Consultation Outcome for Manapau, Purewa and Puroto Streets, Meadowbank be received.

    CARRIED

  16. Top SUBMISSION REGARDING THE DRAFT LIQUOR LICENSING POLICY

    Moved: Davis / Cooke

    That the Eastern Bays Community Board endorses its submission on the Council's Draft Liquor Licensing Policy.

    CARRIED

  17. Top CHAIRMAN'S REPORT

    Information from the Auckland Regional Council's website relating to the Sustainable Environment Awards 2009 was tabled.

    A memorandum from the Advisor Community Facilities dated 20 October 2009 regarding the removal of crockery from community halls was tabled.

    ATTACHMENT 17A and 17B]

    1. Moved: Davis / Roberton
    2. That the report by the Chairman of the Eastern Bays Community Board, dated 12 October 2009, be received.
    3. That the Eastern Bays Community Board authorises Board Member Kate Cooke to make applications to the Auckland Regional Council's Sustainable Environment Awards 2009 on behalf of the Board for the following categories and projects, noting the submission period closes on 4 November 2009:
    No. Category Title Project
    4. Sustainable Communities - Sustainable environment achievement award Orakei Community Centre community vegetable garden
    6. Community - Beyond recycling - waste minimisation award Worm farm project - Selwyn College
    1. That the memorandum from the Advisor, Community Facilities dated 20 October 2009 be noted, and that the Eastern Bays Community Board strongly opposes the decision to remove crockery from Auckland City community halls as it is not representative of the result of the survey undertaken with the users.
    2. That resolution C. be sent to the Community Services Committee for consideration and all Community boards for their information.

    CARRIED

  18. Top

    18.1. HELEN WALLACE

    Moved: Wallace / Davis

    That the report by Board Deputy Chair Helen Wallace, dated 8 October 2009, be received.

    CARRIED

    18.2. KATE COOKE

    Moved: Cooke / Gunder

    That the report by Board Member Kate Cooke, dated 10 October 2009, be received.

    CARRIED

    18.3. ADRIANA GUNDER

    Moved: Gunder / Roberton

    1. That the report by Board Member Adriana Gunder, dated 12 October 2009, be received.
    2. That officers respond to the questions raised in Board Member Gunder's report, regarding:
      1. possible re-location of the benches removed from Vellenoweth Green in Madill's Farm Reserve, provided they are in good condition
      2. progress on the installation of the pedestrian refuges on Tamaki Drive at Vellenoweth Green.

    CARRIED

    18.4. DAVID ROBERTON

    Moved: Roberton / Davis

    1. That the report by Board member David Roberton, dated 11 October 2009, be received.
    2. That it be noted that council officers are organising a replacement of the Pt England Walk signage at the corner of Riddell Road and Roberta Avenue by the end of October.

    CARRIED

  19. Top

    19.1. COUNCILLOR MILLAR

    Moved: Millar / Davis

    That the verbal report from Councillor Millar, regarding the following, be noted:

    1. St Heliers boat ramp - opens for use this weekend
    2. the playground at Selwyn Reserve, Mission Bay will be trialling new playground equipment
    3. the Town Hall organ refurbishment is almost complete - the first public concert expected to be 21 March 2010
    4. Aotea Square update
    5. disabled parking in the Civic underground carpark - the first 2 hours are free on a week day and free parking in the evenings and weekends
    6. Robertson Art Collection - preview for invited guests on 13 November 2009

    CARRIED

    19.2. COUNCILLOR ARMSTRONG

    Moved: Armstrong / Davis

    That the verbal report from Councillor Armstrong, regarding the following, be noted:

    1. the council submission to the Local Government Commission regarding the super city which discussed the wards and boundaries; the announcement of the Local Government Commission decision will be on 16 December 2009.
    2. the third Auckland Council Bill will deal with functions of the local boards, councillors etc.
    3. The timeline is very tight for the transition process.

    CARRIED

  20. Top REPORTS REQUESTED/PENDING AND ISSUES

    Moved: Davis / Gunder

    That the reports requested pending and issues for October 2009 be received.

    CARRIED

  21. Top GROUP ACTIVITY REPORTS

    Moved: Davis / Millar

    That the Group Activity Reports for September 2009 be received.

    CARRIED

  22. Top EASTERN BAYS COMMUNITY BOARD GRANTS REGISTER

    Moved: Davis / Cooke

    That the Eastern Bays Community Board grants schedule from the Democracy advisor be noted.

    CARRIED

  23. Top COMMUNITY BOARD ACHIEVEMENTS REGISTER

    Moved: Davis / Wallace

    That the Eastern Bays Community Board Achievements Register for the period to October 2009 be noted and that the following achievements be added to the register:

    • Small local improvement project (SLIPs) - Achilles Point parking improvements contribution
    • Submission to the Auckland City Council's Liquor Licensing Policy.

    CARRIED

  24. Top CORRESPONDENCE

    A letter was tabled from St Heliers Bay Village Association Inc. dated 10 October 2009 thanking the Board for discretionary funding.

    [ATTACHMENT 24A]

    Moved: Davis / Gunder

    That the correspondence be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8:40pm.