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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
EASTERN BAYS COMMUNITY BOARD
HELD ON WEDNESDAY, 18 NOVEMBER 2009 AT 6.00 PM
IN THE ST IGNATIUS HALL
12 KOTIRI STREET, ST HELIERS

1. APOLOGIES

   There were no apologies.

2. CONFIRMATION OF MINUTES

   Moved: Davis / Roberton

   That the minutes of the Eastern Bays Community Board meeting held on Wednesday, 21 October 2009 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   Moved: Davis / Gunder

   That an extraordinary item of business be considered as item 23 regarding the 2010 Mission Bay Jazz and Blues Streetfest, as the next meeting of the Board is scheduled for 18 February 2010 which will be too late to adequately deal with any issues that may be raised.

   CARRIED

4. PUBLIC FORUM

   4.A. JAMES HOSKINS - PATTESON RESERVE

   Moved: Davis / Gunder

   1. That James Hoskins be thanked for his presentation and concerns regarding Patteson Reserve.
   2. That the officers be asked to scope a small local improvement project (SLIPs) to level part of Patteson Reserve to improve the amenity for local neighbourhood recreation, noting that
      1. the project would be funded out of the operational expenditure SLIPs budget for 2010/2011, and
      2. there is a current SLIPs project to install bollards to prevent vandalism on the Reserve.

   CARRIED

   4.B. MR RICHARD LINDROOS - 2010 MISSION BAY JAZZ AND BLUES FESTIVAL

   Mr Lindroos tabled a map of the proposed boundaries for the Mission Bay Jazz and Blues Streetfest.

   [ATTACHMENT 4B1]

   Moved: Davis / Gunder

   That Richard Lindroos be thanked for his presentation regarding the 2010 Mission Bay Jazz and Blues Streetfest and that his submission be considered with item 23.

   CARRIED

   4.C. MISSION BAY BUSINESS ASSOCIATION - DARRYL HENRY

   Mr Goldstine, Chairman, Mission Bay Business Association, tabled documentation to support the presentation regarding the Mission Bay Jazz and Blues Streetfest.

   [ATTACHMENT 4C1]

   Moved: Davis / Gunder

   That Darryl Henry (Secretary), Mark Goldstine (Chairman) and Anton Botica (Deputy Chairman) of the Mission Bay Business Association and Stipè Prodin and Aaron Callan (Mission Bay business owners) be thanked for their presentation regarding the 2010 Mission Bay Jazz and Blues Streetfest and that their submission be considered with item 23.

   CARRIED

   4.D. DR BASHIR AHMED - MECCA STONEHOUSE CAFE

   Moved: Davis / Gunder

   That Dr Bashir Ahmed, of the Mecca Stonehouse Café, be thanked for his presentation regarding the effect the Mission Bay Jazz and Blues Streetfest has on the Mecca Stonehouse Cafe and that his submission be considered with item 23.

   CARRIED

   Items 4.G and 23 were taken at this point.

   4.E. PHILIP HOLLINGS - CROSSFIELD RESERVE

   Mr Hollings from the Bayside Baseball Club tabled a plan detailing the location of the Baseball Club's proposed permanent diamonds at Crossfield Reserve.

   [ATTACHMENT 4E1]

   Moved: Davis / Millar

   1. That Mr Philip Hollings from the Bayside Baseball Club be thanked for his presentation.
   2. That officers be advised of the Bayside Baseball Club's concerns regarding the impact of the Auckland Cricket Association's (ACA) proposed two artificial pitches on the Baseball Club's project to install permanent diamonds at Crossfield Reserve, when vetting the ACA project.

   CARRIED

   4.F. ESTHER HAVER - DISCRETIONARY FUND APPLICATION - SLIP-PROOFING WOODEN STAIRS

   Moved: Davis / Millar

   That Esther Haver (President) and Donna Green (Funding Officer) of the St Heliers Bay Pony Club Inc. be thanked for their presentation and that the submission be considered with item 5A.

   CARRIED

   Item 5.A was taken at this time.

   4.G. BRIAN COLLINS - MISSION BAY JAZZ AND BLUES FESTIVAL

   Moved: Davis /Gunder

   That Mr Brian Collins, owner and director of De Fontein Belgian Beer Café, Mission Bay, be thanked for his presentation and concerns with regard to the 2010 Mission Bay Jazz and Blues Festival and that his submission be considered with item 23.

   CARRIED

   4.H. HOWARD LEWIS - MISSION BAY TENNIS CLUB

   Mr Lewis tabled a report detailing how the discretionary grant of $900 approved at the Eastern Bays Community Board's August 2008 meeting was spent.

   [ATTACHMENT 4H]

   Moved: Davis / Gunder

   That Mr Howard Lewis from the Mission Bay Tennis Club be thanked for his presentation and that the report detailing how the discretionary grant of $900 approved at the Eastern Bays Community Board's August 2008 meeting was spent, be received.

   CARRIED

5. DISCRETIONARY FUNDING APPLICATIONS

   5.A. ST HELIERS BAY PONY CLUB INC.

   An updated Funding History Report was tabled relating to the St Heliers Bay Pony Club Inc.

   [ATTACHMENT 5A]

   Moved: Davis / Armstrong

   That the discretionary funding application from St Heliers Bay Pony Club Inc. be approved, in the order of $1,400, for the installation of metal non-slip nail plates to make the wooden staircase slip-proof.

   CARRIED

   5.B. ST IGNATIUS CATHOLIC CHURCH

   The Chairman declared a conflict of interest and vacated the chair. He did not take part in the debate nor voted on this item.

   Helen Wallace, Deputy Chair, assumed the chair at 7.53pm.

   Moved: Wallace / Millar

   That the discretionary funding application from St Ignatius Catholic Church be approved, in the order of $2,498, for the purchase and installation of a commercial dishwasher/steriliser to replace the present domestic grade machine.

   CARRIED

   The Chairman resumed the chair at 7.54pm

6. AUCKLAND-MANUKAU EASTERN TRANSPORT INITIATIVE (AMETI)

   A copy of the presentation by the Acting Manager Major Projects was tabled.

   [ATTACHMENT 6A]

   Moved: Davis / Wallace

   That the information provided by the Acting Manager Major Projects regarding the Auckland-Manukau Eastern Transport Initiative (AMETI) be noted.

   CARRIED

7. EAST PLACE TEAM SIX MONTHLY REPORT

   Moved: Davis / Gunder

   That the report by the Place Manager, Arts Community & Recreation Services dated 1 November 2009 for the six month period May - October 2009 be received.

   CARRIED

8. SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE NOVEMBER 2009

   Moved: Davis / Armstrong

   That the memorandum of the SLIPs (small local improvement project) programme leader, dated 3 November 2009, be received, noting:

   1. that the 2009/2010 operating expenditure budget has been over-allocated by $48,361, noting also that this budget is indicative only and may be reduced once final costings are known for various projects
   2. that the balance of the 3 year capital expenditure funding is $60,911.

   CARRIED

9. SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISION REPORT NOVEMBER 2009

   Moved: Davis / Armstrong

   1. That the report of the SLIPs (small local improvement projects) Project Portfolio Leader, dated 2 November 2009 be received.
   2. That Board member Adriana Gunder be the spokesperson to the Crossfield Reserve Artificial Cricket Wickets project.
   3. That the Eastern Bays Community Board:
      1. delegates authority to the project spokesperson to provide guidance and advice to the small local improvement projects (SLIPs) team regarding the Crossfield Reserve Artificial Cricket Wickets proposal; and to report back to the Board in a timely manner as the project proceeds
      2. delegates authority to the spokesperson and the Chairman of the Board, to be exercised together, to make additional funding decisions where a variation to the projects is needed due to unforeseen circumstances.
   4. That the Eastern Bays Community Board allocates the following scoping budget to the stage 2 vetted project to allow the project to proceed to be scoped:

   Row	Project	Indicative scoping cost $	Indicative CAPEX value $	Indicative OPEX value $
   1.	Crossfield Reserve Artificial Cricket Wickets project	Up to $2,000	$20,000 to $50,000

   5. That the Eastern Bays Community Board notes the pending proposals and their status when allocating funding.
   6. That the Eastern Bays Community Board allocates the operational and capital expenditure budgets for the following project:

   Project	Total Budget $	CAPEX value $	OPEX value $
   Patteson Reserve Bollards	$50,836	$45,819	$5,017

   7. That the Eastern Bays Community Board defers the following 2009/2010 operational projects to the 2010/2011 financial year, as the 2009/2010 operational expenditure budget has been over-allocated by an indicative amount of $48,361:
      1. Waiatarua Development Plan in order that the development of the plan coincide with other planned works in the Reserve.

   CARRIED

10. PROVISION FOR URGENT DECISIONS

    Moved: Davis / Armstrong

    That the Chairman and Deputy Chair, and in the absence of either, one other board member, be delegated authority to make urgent decisions in the period 19 November 2009 to 16 February 2010 with any decisions being reported back to the Eastern Bays Community Board meeting on 17 February 2010.

    CARRIED

11. DRAFT AUCKLAND REGIONAL LAND TRANSPORT STRATEGY CONSULTATION

    Moved: Davis / Armstrong

    That the Deputy Chair and Board Member Adriana Gunder be delegated authority to formulate a submission on behalf of the Eastern Bays Community Board, if considered necessary, on the draft Auckland Regional Land Transport Strategy (RLTS) 2010-2040 document, noting the closing date for submissions is Friday 18 December 2009.

    CARRIED

12. THE AUCKLAND REGIONAL COUNCIL SUSTAINABLE ENVIRONMENT AWARDS 2009

    Moved: Davis / Armstrong

    That the Eastern Bays Community Board endorses its applications to the Auckland Regional Council Sustainable Environment Awards 2009 as follows:

    1. Category 4 - Sustainable Communities - Sustainable Environment Achievement Award:

       Orakei Community Garden
       

    2. Category 6 - Community - Beyond recycling - waste minimisation Award:

       School Organic Composting Initiative

    CARRIED

13. CHAIRMAN'S REPORT

    Moved: Davis / Roberton

    That the report by the Chairman of the Eastern Bays Community Board, dated 10 November 2009, be received noting the following issues for officers to provide responses on:

    1. deteriorating state of the heritage toilets/changing rooms building near the St Heliers boat ramp
    2. Kohimarama Beach boardwalk lighting failures.

    CARRIED

14. COMMUNITY BOARD MEMBER'S REPORTS

    14.A. HELEN WALLACE

    Moved: Wallace / Cooke

    That the report by Board Deputy Chair Helen Wallace, dated 11 November 2009, be received.

    CARRIED

    14.B. KATE COOKE

    Moved: Cooke / Gunder

    That the report by Board Member Kate Cooke, dated 9 November 2009, be received.

    CARRIED

    14.C. ADRIANA GUNDER

    Moved: Gunder / Millar

    That the report by Board Member Adriana Gunder, dated 9 November 2009, be received.

    CARRIED

    14.D. DAVID ROBERTON

    Moved: Roberton / Wallace

    1. That the report by Board Member David Roberton, dated 8 November 2009, be received.
    2. That officers be requested to respond to the following issues raised in Board member Roberton's November 2009 report, regarding:
       1. North Kupe Reserve - entrance to the reserve and the grass on the reserve requires attention.
       2. Kepa Bush - grass at the entrance ways from Kepa Road and Colenso Place are in need of attention.
       3. Rukutai Reserve - grass requires mowing.
       4. Roberta Reserve - provide a date for the replacement of the very faded signage on the corner of Roberta Ave and Riddell Road (Pt England Walk signage).

    CARRIED

15. 

    15.A. COUNCILLOR MILLAR

    Moved: Millar / Davis

    That the verbal report from Councillor Millar, regarding the following, be noted:

    1. Millenium Bridge to be completed by 29 November 2009
    2. New Zealand Post changing "St" Heliers name to "Saint" Heliers - to have "St" officially recognised would require a request to the New Zealand Geographic Board
    3. Drinking fountains - could be an opportunity to install a drinking fountain in partnership with Metrowater
    4. Exercise equipment in Council reserves.

    CARRIED

    15.B. COUNCILLOR ARMSTRONG

    Moved: Armstrong / Davis

    That the verbal report from Councillor Armstrong be received.

    CARRIED

16. REPORTS REQUESTED/PENDING AND ISSUES

    Moved: Davis / Millar

    That the reports requested pending and issues for November 2009 be received.

    CARRIED

17. GROUP ACTIVITY REPORTS

    Moved: Davis / Armstrong

    That the Group Activity Reports for October 2009 be received.

    CARRIED

18. EASTERN BAYS COMMUNITY BOARD GRANTS REGISTER

    Moved: Davis./ Gunder

    That the Eastern Bays Community Board grants schedule from the Democracy advisor be noted.

    CARRIED

19. COMMUNITY BOARD ACHIEVEMENTS REGISTER

    Moved: Davis / Wallace

    That the Eastern Bays Community Board Achievements Register for the period to November 2009 be noted and that the following achievements be added to the register:

    • Auckland Regional Council for the Auckland Regional Council Sustainable Environment Awards 2009 - Category 4 - Sustainable Communities - Sustainable Environment Achievement Award: Orakei Community Garden
    • Auckland Regional Council for the Auckland Regional Council Sustainable Environment Awards 2009 - Category 6 - Community - Beyond recycling - waste minimisation Award: School Organic Composting Initiative.

    CARRIED

20. CORRESPONDENCE

    Moved: Davis / Roberton

    That the correspondence be received.

    CARRIED

21. DISCRETIONARY FUNDING APPLICATION - MISSION BAY BOWLING CLUB (INC)

    Moved: Davis / Gunder

    That the discretionary funding application from the Mission Bay Bowling Club Inc. be approved, in the order of $3,000, for repairs to the public walkway from Tagalad Street to the Club's premises, subject to officers examining the walkway and confirming it does not meet requirements for the work to be undertaken as maintenance work.

    CARRIED

22. NAMING OF TWO NEW RESERVES AND WETLAND IN STONEFIELDS, MT WELLINGTON

    Moved: Davis / Gunder

    That the report of the Open Space Planner dated 18 November 2009 be received, it being noted that the ongoing requirement of the emergency services is to have names for streets and public places which are easily pronounced for identification purposes.

    CARRIED

23. MISSION BAY JAZZ AND BLUES STREETFEST 2010

    Moved: Davis / Millar

    1. That the information memorandum entitled "Mission Bay Jazz and Blues Streetfest 2010" by W Wilson, Team leader event and film operations dated 13 November 2009, be received.
    2. That the Eastern Bays Community Board notes:
       1. the Council's liquor ban requirements for the Mission Bay Jazz & Blues Streetfest 2010, which includes the following areas:
          1. Mission Bay beach and Selwyn Reserve, from the walkway (Millennium Bridge) off Tamaki Drive at the western end of Mission Bay beach and Selwyn Reserve, including the western car park through to the eastern end of the eastern car park, excluding licensed areas
          2. Tamaki Drive from the entrance to the western car park through to Selwyn Avenue (excluding dedicated areas on the southern footpath immediately in front of the shops and restaurants where special licences have been approved)
          3. Atkin Avenue from Tamaki Drive to Marau Crescent
          4. Marau Crescent from Atkin Avenue through to Tamaki Drive
          5. Patteson Avenue between Marau Crescent and Tamaki Drive
       2. the implementation of a road closure, approved by the Group Manager Transport Safety, Assets and Operations, the Manager Event and Film Operations, and the Event Co-ordinator Transport Safety Assets and Operations, exercising delegated authority, of Tamaki Drive (between Atkin Ave and Marau Cres) and Patteson Avenue (between Tamaki Drive and Marau Cres) which shall be closed from 4pm to 12:00midnight for the Mission Bay Jazz & Blues Streetfest on Saturday, 27 February 2010 or on the rain date as agreed with officers. This closure applies to all except authorised and emergency vehicles. Such area covered by the road closure is to be fenced.
    3. That the Eastern Bays Community Board, acting under delegated authority (delegation provision number: CM25), approves the Mission Bay Jazz & Blues Streetfest 2010 event being held on the Selwyn Reserve on Saturday, 27 February 2010, or on the rain date as agreed with officers, subject to the following conditions:
       1. that public access be restricted to Selwyn Reserve and Mission Bay beach from 4pm to 11pm
       2. that the costs of reinstatement of the reserve be met by the organiser of the Mission Bay Jazz and Blues Streetfest
       3. that reasonable access be provided for members of the public with physical disabilities.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8:30pm.