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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

EDEN/ALBERT COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Eden/Albert Community Board meeting held on Tuesday, 24 April 2007 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following request has been received to address the meeting:

   4.1. VARIOUS ISSUES - DR PETER BOYS

   Dr Boys has requested to address the Board.

5. WATERWAYS - NETWORK RESOURCE CONSENT PROJECT: CONSULTATION BRIEFING

   Greg Paterson
   Manager Water Planning	26 April 2007

   Providing an update on the network resource consent applications process and advising that the applications are currently on hold pending the Council's and Metrowater's provision of further information on the nature of the network discharges and associated activities and their effects on the environment.

   Network Consents Consultation Team members will be in attendance to provide a presentation to the Board on:

   • the stormwater and wastewater network resource consent applications;
   • the key issues associated with the stormwater and wastewater drainage networks;
   • the city-wide environmental and asset performance outcomes the community has endorsed via the LTCCP;
   • sources of information that enables board members to inform their constituents how to find out more; and
   • the consent application process and the opportunities for people to be involved through formal submissions.

   Recommending that the information be received.

   [ATTACHMENT 5]

   Pages 1-4

6. 2007 MAYOR OF AUCKLAND'S COMMUNITY SAFETY AWARDS

   Catherine Gilhooly
   Community Co-ordinator - Injury Free	17 May 2007

   Advising that the Mayor of Auckland's Community Safety Awards will be open from 11 June 2007 and providing the Board with an opportunity to nominate members of the community who deserve recognition for their work in line with the criteria outlined in the attached memorandum.

   The report writer will be in attendance to provide additional information.

   Recommending that the Board consider whether it wishes to provide nominations for the Mayor's Community Safety Awards.

7. MAUNGAWHAU UPDATE

   The Volcanic Cones Manager, Jonathan Streat, will provide a verbal update on Maungawhau.

8. LOCAL EVENT FUNDING APPLICATIONS

   8.1. AUNTY JO'S CHILDREN'S EVENT

   Denise McKenzie
   Democracy Advisor	16 May 2007

   Attaching an application from Jo Legge seeking funding towards Aunty Jo's Children's Event being held later in the year.

   Recommending that the Board consider the application.

   [ATTACHMENT 8.1]

   Pages 5 - 8

   8.2. JANE LUSCOMBE'S SPANISH DANCE SCHOOL

   Denise McKenzie
   Democracy Advisor	16 May 2007

   Attaching an application from Jane Luscombe's Spanish Dance School seeking funding towards a 35th anniversary concert being held on 28 October 2007.

   Recommending that the Board consider the application.

   [ATTACHMENT 8.2]

   Pages 9 - 18

9. ARBOR DAY TREE PLANTING

   Denise McKenzie
   Democracy Advisor	15 May 2007

   It is proposed to plant trees in View Road to coincide with Arbor Day during June 2007. This project has been funded by the Board via its SLIPs budget.

   Recommending that the Board approve funding from its local event funding budget of a celebration to mark the planting of trees in View Road.

10. MT ALBERT ROAD/SANDRINGHAM ROAD INTERSECTION IMPROVEMENTS

    Denise McKenzie
    Democracy Advisor	15 May 2007

    Attaching a report considered by the Transport and Urban Linkages committee at its 19 April 2007 meeting. The committee resolved:

    1. That the committee endorses the Mt Albert Road/Sandringham Road intersection design for public communication, noting that these improvements will assist in providing a more balanced environment for all road users, including cyclists.
    2. That the Mt Albert Road/Sandringham Road intersection improvement report be presented to the Eden/Albert and Mt Roskill Community Boards.'
    3. That the results of public open days regarding the Mt Albert Road/Sandringham Road intersection improvements be reported back to the Eden/Albert and Mt Roskill community boards and the committee.
    4. That the committee endorses the commencement of negotiations to purchase a portion of land for the Mt Albert Road/Sandringham Road intersection improvements, in excess of that already designated, on the electricity sub-station site.

    Recommending that the information be received.

    [ATTACHMENT 10]

    Pages 19 - 34

11. FERNDALE KINDERGARTEN SLIPS GRANT REQUEST

    Denise McKenzie
    Democracy Advisor	15 May 2007

    Attaching a SLPS proposal form and accompanying correspondence regarding a grant of $14,000 towards painting the exterior of the kindergarten building and shed.

    Recommending that the Board consider the application.

    [ATTACHMENT 11]

    Pages 35 - 40

12. QUARTERLY SLIPS UPDATE

    Denise McKenzie
    Democracy Advisor	17 April 2007

    Attaching the Eden/Albert Community Board Quarterly SLIPS Report for period ending April 2007.

    Recommending that the report be received.

    [ATTACHMENT 12]

    Pages 41 - 42

13. CHAIR'S REPORT

    Providing the chair with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    Note: this is an information item only and if the chair wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

14. COUNCILLORS' REPORTS

    Providing councillors with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    Note: this is an information item only and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

15. BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    Note: this is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

16. GROUP ACTIVITY REPORTS

    Denise McKenzie	17 May 2007
    Democracy Advisor

    Attaching activity reports and statistics from various groups with Auckland City for the Board's information.

    Recommending that the report be received.

    [ATTACHMENT 16]

    Pages 43 - 60

17. REPORTS REQUESTED/PENDING

    Denise McKenzie
    Democracy Advisor	17 May 2007

    Reporting on reports requested/pending as at May 2007.

    Recommending that the report be received.

    [ATTACHMENT 17]

    Pages 61 - 62

18. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Denise McKenzie
    Democracy Advisor	16 May 2007
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item no.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1	Mayoral Living Legends Award	The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. In particular the item seeks nominations for the awards.	S48(1)(a) The exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation.