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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

EDEN/ALBERT COMMUNITY BOARD

will be held as follows:

Denise McKenzie
DEMOCRACY ADVISOR

Members:

1. APOLOGIES

   Apologies have been received from the following: Councillor Cathy Casey and Board Member Pauline Anderson for non attendance.

2. CONFIRMATION OF MINUTES

   The minutes of the Eden/Albert Community Board meetings held on Wednesday, 14 November 2008 and Wednesday, 28 November 2008 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. ONGOING HERITAGE CARE AND MANAGEMENT OF MAUNGAWHAU/MT EDEN

   Glenda Fryer
   Councillor	11 January 2008

   Attaching a notice of motion seeking responses from council officers to concerns raised about the ongoing care and management of Maungawhau.

   Recommending that the notice of motion be considered.

   [ATTACHMENT 5]

6. NAMING OF OWAIRAKA AVENUE SITE

   Denise McKenzie
   Democracy Advisor	14 January 2007

   Officers wish to commence the process for the naming of the 56-60 Owairaka Avenue site and would like the Board to nominate a member whom they could work with on the renaming process.

   Recommending that the Board nominate a representative.

7. ROYAL COMMISSION ON AUCKLAND GOVERNANCE

   Christopher Dempsey
   Chairperson	11 January 2008

   Attaching a notice of motion recommending that the Board establish a working party to prepare a submission to the Royal Commission on Auckland governance and investigate a programme of workshops with the different communities in the ward to open up debate on future governance of Auckland and to provide opportunity for various communities to have their say.

   Recommending that the Board consider the notice of motion.

   [ATTACHMENT 7]

8. WESTERN RAIL SERVICES

   Phil Chase
   Board Member	11 January 2008

   Attaching a notice of motion raising issues regarding the rail services on the western line during the holiday period and recommending that the Board express its concerns and dissatisfaction with the services to the transport operators.

   Recommending that the Board consider the notice of motion.

   [ATTACHMENT 8]

9. SWIMMING POOLS – AVONDALE/OTAHUHU – AUCKLAND CITY COUNCIL DECISION

   Phil Chase
   Board Member	11 January 2008

   Attaching a notice of motion recommending that the Board express its concern at the council's decision to cancel or postpone the progressing of public swimming pools being built in Avondale and Otahuhu.

   Recommending that the Board consider the notice of motion.

   [ATTACHMENT 9]

10. DISCRETIONARY FUNDING APPLICATION – OUTLINE NZ

    Denise McKenzie
    Democracy Advisor	13 January 2008

    Attaching a funding application from OUTLine NZ for funding towards printing costs for new brochures.

    Recommending that the Board consider the application.

    [ATTACHMENT 10]

11. 2008/2009 ANNUAL PLAN POLITICAL PROCESS

    Anusha Guler
    Democracy Services Team Manager	30 November 2007

    Providing the Board with the opportunity to request any changes to the capital works projects that will be included in the 2008/2009 annual plan.

    Recommending that the Board endorse the list of projects.

    [ATTACHMENT 11A & 11B]

12. CHAIRPERSON'S REPORT

    Providing the Chairperson with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    Note: this is an information item only and if the Chairperson wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

13. COUNCILLORS' REPORTS

    Providing Councillors with the opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    Note: this is an information item only and if the Councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

14. BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    Note: this is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.