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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

EDEN/ALBERT COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   An apology has been received from Board Member Harvey.

2. CONFIRMATION OF MINUTES

   The minutes of the Eden/Albert Community Board meeting held on Wednesday, 26 March 2008 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. RESIDENT EXEMPT PARKING SCHEME - MS RACHEL POWER

   Rachel Power will address the board regarding the above issue.

   4.2. VARIOUS ISSUES - DR PETER BOYS

   Peter Boys will address the Board on various issues.

   4.3. TRAFFIC CALMING MEASURES - GRIBBLEHIRST ROAD AND ELIZABETH STREET

   Matthew Adams will address the Board regarding his previous request for traffic calming measures in Gribblehirst Road and Elizabeth Street.

5. SPORT AUCKLAND UPDATE

   Simon Peterson, Chief Executive Officer, Sport Auckland, will provide an update on Sport Auckland programmes in the ward.

6. KERR TAYLOR RESERVE NEEDS ASSESSMENT

   Dawn Bardsley
   SLIPs Co-ordinator	8 April 2008

   Reporting on the outcome of the Needs Assessment undertaken for the Kerr Taylor Reserve.

   Recommending that the Board consider the recommendations in the report and resolve accordingly.

   [ATTACHMENT 6]

7. MT ALBERT ROAD/CARRINGTON ROAD CYCLE LANES

   Pauline Anderson
   Board Member	14 April 2008

   Attaching a notice of motion raising issues with the introduction of cycle lanes on Mt Albert and Carrington Roads and requesting that officers report on options to alleviate the current congestion.

   Recommending that the notice of motion be considered.

   [ATTACHMENT 7]

8. DISTRICT PLAN REVIEW AS IT APPLIES TO EDEN/ALBERT

   Glenda Fryer
   Councillor	14 April 2008

   Attaching a notice of motion raising concerns that the planning work for intensification in Mt Albert is being done and will be part of the notified Isthmus District Plan, therefore, there is a need for communication with elected representatives as soon as possible.

   Recommending that the notice of motion be considered.

   [ATTACHMENT 8]

9. MAUNGAWHAU - MT EDEN PROJECT UPDATE

   Denise McKenzie
   Democracy advisor	15 April 2008

   Attaching a report considered by the Arts, Culture and Recreation committee at its meeting held on 9 April 2008 updating and summarising the key issues involving in managing Maungawhau. The committee resolved:

   1. That the Arts, Culture and Recreation Committee supports in principle the option of a small-scale café and visitor information centre located in the heritage tea kiosk building (known as Langtons), on Maungawhau - Mt Eden.

   2. That officers investigate a public-private partnership for the development of the café and information centre located in the heritage tea kiosk building, on Maungawhau - Mt Eden, that reduces cost to council of the refurbishment of the existing building.

   3. That officers investigate options for replacing heavy vehicles using the summit road on Maungawhau - Mt Eden (e.g. shuttle buses from the tea kiosk) that can be provided on a user-pays basis.

   4. That the Arts, Culture and Recreation Committee supports commencing work on signage and track improvements from the tea kiosk to the summit of Maungawhau - Mt Eden.

   5. That officers report back to the August 2008 meeting of the Arts, Culture and Recreation Committee on the café and visitor information centre investigations, on options for heavy vehicle use on the summit road, and on signage and track improvements from the tea kiosk to the summit of Maungawhau - Mt Eden.

   Recommending that the report and resolutions be received.

   [ATTACHMENT 9]

10. DOMINION ROAD 201 PROJECT - LAND ACQUISITION

    Denise McKenzie
    Democracy advisor	15 April 2008

    Attaching a report considered by the Transport committee at its 3 April 2008 meeting seeking formal approval to the serving of notices under the Public Works Act to complete acquisition of designated land along Dominion Road. The committee resolved:

    That in order to facilitate acquisition of designated properties affected by the Dominion Road Passenger Transport project, it is recommended that formal approval be given for the serving of notices pursuant to Sections 18 and 23 of the Public Works Act to complete acquisition of designated land subject to the terms and conditions of any negotiated acquisitions being approved pursuant to the appropriate delegations.

    Recommending that the report and resolutions be received.

    [ATTACHMENT 10]

11. REQUEST FOR FUNDING - THE TREE COUNCIL

    Denise McKenzie
    Democracy advisor	15 April 2008

    Attaching correspondence from The Tree Council requesting that the Board approve a donation of $100.

    Recommending that the Board consider the request.

    [ATTACHMENT 11]

12. CONSULTATION POLICY

    Denise McKenzie
    Democracy advisor	15 April 2008

    Attaching a report considered at the 19 March 2008 meeting of the Finance and Strategy Committee, together with a draft consultation policy designed to guide consultation for Council decision-making. The committee resolved that comment be sought from elected representatives.

    A community board workshop will be convened in order to provide additional information on the draft policy.

    Recommending that the Board provide feedback on the draft consultation policy to the democracy advisor by Friday, 2 May 2008.

    [ATTACHMENT 12]

13. 2008/2009 DRAFT ANNUAL PLAN

    Denise McKenzie
    Democracy advisor	15 April 2008

    Council's draft annual plan will be available from 18 April 2008. Submissions close at 5pm on Monday, 20 May 2008.

    Recommending that the Board form a working party to prepare its submission to Council's Draft Annual Plan.

14. BYLAW REVIEW - PUBLIC DOMAIN AND ENVIRONMENTAL RELATED BYLAWS

    Denise McKenzie
    Democracy advisor	15 April 2008

    Attaching a report considered by the 13 March 2008 City Development committee meeting on the review of the public domain and environmental related and administrative bylaws, ie construction, cultural and recreational facilities, environmental protection and stormwater management, together with the proposal to revoke the amusement, coat of arms and refuse landfill development controls bylaws.

    The remainder of the public domain related bylaws, ie cemeteries, public places, water supply, Waiheke wastewater and wharves will also be out for public consultation in early May.

    Recommending that the Board consider whether it wishes to make submissions on the above bylaws.

    [Note: copies of the draft bylaws will be made available to Board Members should the Board decide to make submissions].

    [ATTACHMENT 14]

15. INWARDS CORRESPONDENCE

    Denise McKenzie
    Democracy advisor	15 April 2008

    Attaching correspondence from the Golden Bay Community Board advising that the Tasman District Council is following a policy of using a targeted rate to fund its community board.

    Recommending that the Board write to the NZ Community Boards Association requesting that they take this matter to court to establish a definitive declaratory judgement.

    [ATTACHMENT 15]

16. PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES

    Denise McKenzie
    Democracy advisor	15 April 2008

    Attaching a report considered by the Arts, Culture and Recreation Committee at its 9 April 2008 meeting seeking provisional approval for eight town centres to receive a new level of orderly services. The committee resolved:

    1. That orderly services be provisionally extended to the town centres of Otahuhu, Onehunga, Glen Innes, Panmure, Ellerslie, Remuera, Mission Bay and St Heliers pending comment from community boards, using the criteria of:

       1. common levels of cleanliness outcomes across all town centres (noting this will need different cleaning regimes to achieve this);

       2. the known cleaning demand of the area;

       3. the presence of existing orderly services;

       4. the suitability of any existing orderly services in maintaining service standards; and

       5. the area identified for growth/areas of intensification.

    2. That the report of the Manager, Street Amenity Services dated 28 March 2008, and these resolutions be forwarded to all community boards for their information and comment.

    3. That officers report back to the Arts, Culture and Recreation Committee on the final list of town centres to receive the enhanced street cleaning orderly services commencing 1 July 2008.

    Recommending that the report and resolutions be received.

    [ATTACHMENT 16]

17. TRANSIT NZ STATE HIGHWAY 20 WATERVIEW CONNECTION

    Denise McKenzie
    Democracy advisor	15 April 2008

    At its meeting held on 3 April 2008, the Transport committee resolved as follows with regard to its position on State Highway 20 Waterview connection:

    1. That Auckland City Council supports Transit NZ's SH20 Waterview proposed tunnel alignment in principle, subject to mitigation and enhancement measures that contribute to or facilitate the strategic outcomes of the city as identified in the submission shown in Recommendation C.
    2. That the Transport Committee outline to Transit NZ that the four key areas that the Council want to see addressed by Transit are:
       1. That the tunnel air emissions are cleaned and filtered prior to being discharged through the ventilation stacks which will not be located adjacent to schools.
       2. That appropriate urban form and land uses are provided for around the interchanges:
          • At Maioro St providing for a continuous built edge along Richardson Road:
          • At Waterview and Maioro St providing for upgraded local road, pedestrian, cyclist and passenger transport facilities on the approaches and through the interchanges
       3. That motorway tunnel management systems such as pricing and ramp signalling include mitigation against the potential negative impacts on the local transport network
       4. That Transit NZ work with Auckland City Council to seek an increase in funding subsidies from LTNZ or alternative funding sources to implement a package of transport measures that are required to accompany the motorway project
    3. Auckland City Council submission supports Transit NZ's SH20 Waterview proposed tunnel alignment in principle, subject to mitigation and enhancement measures that contribute to or facilitate the strategic outcomes of the city, including but not limited to:
       1. Application of Auckland City Council's Urban Design Framework principles (Distinctive, Compact, Connected, Sustainable, Beautiful, Human) to ensure an enhanced urban form for the affected communities, including:
          1. Ensuring the design of the motorway supports growth in Auckland city, through the creation of high quality spaces, particularly within and adjacent to 'areas of change'
          2. Ensuring the design of Waterview and Maioro interchanges reduces the visual, social and environmental impacts, including investigating at Waterview the potential to underground some ramp connections and reduce the overall interchange footprint
          3. Enabling the development of appropriate land uses and an enhanced urban environment around and adjacent to the tunnel portals
          4. Ensuring integration with the future development of SH16, to provide an appropriate urban and coastal environment for the Pt Chevalier and Waterview communities
          5. Ensuring that Transit NZ work with regional partners to deliver an integrated and phased urban form, land use and transport package.
       2. Linking communities, to improve connectivity between neighbouring suburbs, amenities and key destinations, including:
          1. Ensuring Land Transport NZ considers the motorway project as one element of a package of required transport improvements
          2. Ensuring that motorway tunnel management measures, such as ramp signalling or pricing, include mitigation against negative impacts upon the local road and passenger transport networks
          3. Ensuring transport network changes from the project support growth in Auckland city by allowing for improved passenger transport access, improving local accessibility and reduced through traffic on local roads
          4. Mitigating against the altered traffic patterns resulting from the lack of a Central Interchange, including identifying consequential local road improvements required, such as along Stoddard Rd
          5. Providing for bus priority measures along Great North Rd between Oakley Ave and Pt Chevalier, to assist in the council's implementation of ARTA's Passenger Transport Network Plan
          6. Providing new and enhanced cycle/pedestrian linkages, including an off-road route following the motorway corridor from the Maioro St interchange to Hendon Park, to assist in the council's implementation of the regional cycle network
          7. Ensuring future rail connections are provided for in the motorway design especially at the southern portal.
          8. Maintaining, improving and protecting future provision for high quality access and connectivity for pedestrians and cyclists through the proposed Waterview interchange, and ensuring the continued provision of the Northwestern Cycleway in SH16's development
          9. Ensuring local access between the Hendon Ave and Bollard Ave areas, across Oakley Creek, to reduce community severance
          10. Ensuring future SH16 improvements provide for bus priority measures in both directions and providing for the upgrading of the St Lukes Rd overbridge to manage increases in traffic volumes
          11. Ensuring international best practice is achieved in tunnel monitoring, air quality, deluge sprinklers, motorist and pedestrian emergency exits and safety areas
       3. Application of Auckland City Council's Open Space Framework principles (respect natural landscape, link people to places, and sustainable places) to ensure high quality open space outcomes, including:
          1. Protecting and enhancing the integrity and legibility of the natural landscape, including the Oakley and Meola creeks, coastal edge, volcanic field and the ecological habitats associated within
          2. Ensuring open space displaced or altered due to the motorway project is reconfigured or replaced with equivalent or greater quality and value of open space within the local network, and the interface between open space and adjoining land uses is supportive of quality open space outcomes
          3. Enabling the integration and implementation of the council's Urban Forest Plan and supporting the wider urban forest objectives for the city
          4. Supporting council's and Auckland Regional Council's sustainability objectives and sustainable practices for open space land management
          5. Providing an integrated approach to flood control issues associated with Oakley Creek, and providing adequate measures to avoid exacerbating flooding issues without compromising the values of the creek and open space network
          6. Enabling the continued protection of identified heritage sites (including those identified during the course of the motorway project), understanding their cumulative value, and the landscape context they occupy within the open space network
          7. Maintaining or enhancing quality access points and linkages to and within the open space network, including provision for a connected coastal and creek network
          8. Ensuring the open space provision continues to be supportive of the council's Parks Plan and the Avondale/Albert Open Space Network Plan (draft) during and after the construction period
       4. Providing for improved social, economic, community and environmental outcomes for impacted communities, including:
          1. Insisting that tunnel air discharges (both particulate matter and gases) are cleaned, filtered and monitored prior to release, and that the filtration methods are able to be upgraded as technology improves
          2. Ensuring control building, location, vent location and dispersal of tunnel fumes takes into account nearby sensitive land uses, especially local schools and specifically Waterview primary school and kindergarten, and that those potentially affected are engaged in the process
          3. Designing the air ventilation system and infrastructure to minimise visual and noise effects, including through the use of artwork or sophisticated visual designs
          4. Ensuring the design of the motorway supports residential and business growth in Auckland city, by improving community amenities and reducing severance between communities
          5. In conjunction with the Ministry of Education and the Auckland Kindergarten Association, ensuring that temporary or long term project impacts do not threaten the on-going operation of community facilities and amenities, in particular the successful continued operation of local schools and kindergartens and ensuring public access to Waterview primary school will continue
          6. Ensuring that the project provides for suitable population and employment densities along key transport corridors and within "areas of change" to mitigate against the loss of existing residential and business land
          7. Auckland City Council and Transit NZ propose and support HNZ to urgently review its annual private property purchasing plan to prioritise and guarantee purchasing houses within Waterview for its tenants with Kindergarten and School children who are subject to relocation outside Waterview.
          8. Working with Housing NZ and other agencies at the earliest opportunity to ensure that the needs of at-risk communities are carefully handled during the development of the project
          9. Investigating potential use of surplus Transit NZ land for transport, business or community use, such as along the northern edge of the Waterview interchange and around the Stoddard Road portal and Maioro St interchange
          10. With the council's Heritage Division and NZ Historic Places Trust, identifying and protecting heritage sites, particularly around the northern portal and crossing of Oakley Creek, and avoiding impacts wherever possible
          11. Providing public access to and interpretation of heritage sites, such as with a foreshore pathway
          12. Providing noise assessments and mitigation at the tunnel portals

    4. That Auckland City Council officers commence discussions with Transit NZ and Land Transport NZ regarding increased funding subsidies for transport projects that are impacted or required as a package of transport improvements to accompany the SH20 Waterview tunnel project, including passenger transport priorities (e.g. Great North Rd, Mt Albert Rd), cycling/walking improvements (e.g. open space links) and local road upgrades (e.g. Tiverton-Wolverton, Stoddard Rd and Richardson Rd).

    Recommending that the report and resolutions be received.

18. CHAIRPERSON'S REPORT

    Providing the Chairperson with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    Note: this is an information item only and if the Chairperson wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

19. COUNCILLORS' REPORTS

    Providing Councillors with the opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    Note: this is an information item only and if the Councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

20. BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    Note: this is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

21. GROUP ACTIVITY REPORTS

    Denise McKenzie
    Democracy Advisor	23 April 2008

    Attaching activity reports and statistics from various groups within Auckland City for the Board's information.

    Recommending that the group activity reports be received.

    [ATTACHMENT 21]

22. REPORTS REQUESTED/PENDING

    Denise McKenzie
    Democracy advisor	23 April 2008

    Attaching a list of reports requested/pending as at March 2008.

    Recommending that the report be received.

    [ATTACHMENT 22]