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AGENDA ATTACHMENTS

OPEN AGENDA

 I hereby give notice that a meeting of the

EDEN/ALBERT COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Eden/Albert Community Board meeting held on Wednesday, 28 May 2008 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following request has been received to address the meeting:

   4.1. FOOTHPATHS - MARY FLEMING

   Mary Fleming will address the Board regarding footpaths in the ward.

   4.2. KERR TAYLOR RESERVE - NICK GOLDWATER

   Nick Goldwater will make a presentation on the Kerr Taylor wetland and discuss recent developments with regard to the reserve.

5. SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS)

   Suzanne Drake
   SLIPS Project Portfolio Leader	13 June 2008

   Providing a list of SLIPS proposals for consideration by the Board.

   Recommending that the Board endorse projects that it would like to be vetted by council officers, prior to scoping and consideration for funding.

6. ONGOING CARE AND MANAGEMENT OF MAUNGAWHAU - MT EDEN

   Liz Parkin
   Senior Open Space Planner	16 June 2008

   Responding to issues raised at the Board's January 2008 meeting.

   Recommending that the information be received.

7. PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES

   Denise McKenzie
   Democracy Advisor	16 June 2008

   Attaching the report dated 27 May 2008 from the Manager, Street Amenity Services, considered by the Arts, Culture and Recreation Committee at its meeting held on 11 June 2008 and resolved as follows:

   1. That the orderly services be extended to the town centres of Otahuhu, Onehunga, Glen Innes, Panmure, Ellerslie, Remuera, Mission Bay and St Heliers, using the criteria of:
      1. common levels of cleanliness outcomes across all town centres (noting this will need different cleaning regimes to achieve this);
      2. the known cleaning demand for the area;
      3. the presence of existing orderly services;
      4. the suitability of any existing orderly services in maintaining service standards; and
      5. the area has been identified for growth or intensification.
   2. That further orderly deployment, to address the demands experienced in other town centres, be considered as part of the 2009/2010 LTCCP review.
   3. That the above resolutions and report of the Manager, Street Amenity Services, dated 27 May 2008, be forwarded to all community boards for their information.

   Recommending that report and resolutions be received.

8. NOTICE OF MOTION - PURCHASE OF 17 KELLY STREET, MT EDEN

   Glenda Fryer
   Councillor	16 June 2008

   Attaching a notice of motion recommending that the Arts, Culture and Recreation Committee request a report on the possible purchase of the old ESR site at 17 Kelly Street as public open space land.

   Recommending that the Board consider the notice of motion.

9. NOTICE OF MOTION - SCHEDULING OF TREES IN THE EDEN/ALBERT WARD

   Glenda Fryer
   Councillor	16 June 2008

   Attaching a notice of motion recommending that the Board identify trees that could be suitable for scheduling in the Isthmus District Plan review.

   Recommending that the Board consider the notice of motion.

10. TAGGING ALONG THE RAIL LINES IN THE EDEN/ALBERT WARD

    Phil Chase
    Deputy Chairperson	13 June 2008

    Attaching a report recommending that the Board seek the co-operation of relevant organisations in finding a solution to tagging and graffiti along the rail corridors in the Eden/Albert ward.

    Recommending that the Board consider the report.

11. DISCRETIONARY FUNDING APPLICATION - MT ALBERT HISTORICAL SOCIETY

    Denise McKenzie
    Democracy Advisor	16 June 2008

    At its January 2008 meeting, the Board considered the attached application from the Mt Albert Historical Society and approved the allocation of $500 towards printing costs associated with one issue of the Society's newsletter.

    When allocating the $500, the Board indicated that it would reconsider the application in June should any funding remain in its discretionary budget.

    Recommending that the Board consider whether to allocate additional funding to the Mt Albert Historical Society for newsletter costs.

12. DISCRETIONARY FUNDING APPLICATION - STEPS

    Denise McKenzie
    Democracy Advisor	16 June 2008

    Attaching a discretionary funding application from STEPS seeking funding towards infill planting along the Meola Creek.

    Recommending that the Board consider the application.

13. EDEN PARK ADVISORY GROUP

    Denise McKenzie
    Democracy advisor	17 June 2008

    At its 28 November 2007 meeting the board appointed Board member Chase as its spokesperson for the Eden Park advisory group.

    This group has recently been re-established with the first meeting scheduled for early July. The Board chair has been in consultation with the Manager Events who will be facilitating meetings of this advisory group.

    Recommending that the Board consider the re-appointment of the Eden Park advisory group spokesperson role from Board Member Chase to the Board chair.

14. CHAIRPERSON'S REPORT

    Providing the chair with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    This is an information item only and if the chairperson wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

15. COUNCILLORS' REPORTS

    Providing councillors with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if the councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

16. BOARD MEMBERS' REPORTS

    Providing board members with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

17. REPORTS REQUESTED/PENDING

    Denise McKenzie
    Democracy advisor	16 June 2008

    Advising of the status of reports requested/pending as at June 2008.

    Recommending that the report be received.

18. GROUP ACTIVITY REPORTS

    Denise McKenzie
    Democracy advisor	16 June 2008

    Attaching group activity reports for June 2008.

    Recommending that the information be received.

19. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Denise McKenzie
    Democracy Advisor	16 June 2008
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1	Combined Redevelopment of Mt Albert shops and rail station	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, this report contains information that could prejudice or disadvantage council's future negotiations with tenants or landowners.	Section 48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.