APOLOGIES
At the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The minutes of the Eden/Albert Community Board meeting held on Wednesday,
23 July 2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information
and Meetings Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting
may be dealt with at that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a
time when it is open to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until
a subsequent meeting." |
| Section 46A(7A) of the Local Government Official
Information and Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business
of the local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting,
at a time when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be
made in respect of that item except to refer that item to a subsequent meeting
of the local authority for further discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside for members
of the public to address the meeting on matters within its delegated authority.
A maximum of 5 minutes per item is allowed, following which there may be questions
from members.
The following requests have been received to address the meeting:
4.1. MAUNGAWHAU ISSUES - MS SUE BULMER
Ms Bulmer will address the Board regarding Maungawhau.
4.2. VARIOUS ISSUES - DR PETER BOYS
Dr Boys will address the meeting.
INTRODUCTION OF AUCKLAND ROAD MAINTENANCE ALLIANCE - WEST
Officers from the Auckland Road Maintenance Alliance - West will
be in attendance to introduce themselves and provide a presentation about the Alliance,
why it was formed and what their role is.
SLIPS PROGRAMME UPDATE
| Helen Alcock |
|
| SLIPs Manager |
14 August 2008
|
Attaching a spreadsheet providing the status of all Eden/Albert
SLIPs projects.
Recommending that the report be received.
SLIPS PROJECT PROPOSALS
| Suzanne Drake |
|
| SLIPs Portfolio Leader |
14 August 2008
|
Attaching a spreadsheet with all current SLIPs project proposals
for consideration by the Board.
Also attaching for the Baord's information, a copy of the summary
process.
Recommending that the Board:
- recommends which new proposals from stage 1 should proceed for
vetting by Council officers to stage 2 scoping;
- allocates spokespersons to all proposals from stages 1 and 2;
- delegates authority to the spokespersons to provide guidance and
advice to the SLIPs team regarding their allocated proposals and to the spokesperson
and chairperson to make additional funding decisions where a variation to project
scope is needed urgently due to unforeseen circumstances;
- recommends that scoping budgets are allocated to the proposals
on the stage 2 scoping list;
- notes the pending project proposals when allocating funding;
- deletes any proposals that it does not intend to take forward;
and
- notes any proposals that have been deleted by council officers
at vetting stage.
MAUNGAWHAU - MT EDEN MANAGEMENT PLAN IMPLEMENTATION
| Denise McKenzie |
|
| Democracy advisor |
19 August 2008
|
Attaching a report considered by the Arts, Culture and Recreation
committee at its 13 August 2008 meeting providing an update on progress achieving
the objective of the Maungawhau-Mt Eden Domain management plan relating to an improved
visitors experience. The committee resolved:
- That the Arts, Culture and Recreation Committee endorse the
concept of a high quality café/interpretation centre, operating during daylight
hours, with provisions for community use and opportunities for customised fit-out
as an appropriate development vision for the tea kiosk on Maungawhau - Mt Eden.
- That officers initiate a broad expression of interest process
in order to gauge the market's interest in a high quality café/interpretation centre
on Maungawhau - Mt Eden.
- That the option of a user pays shuttle system to transport people
to the summit of Maungawhau - Mt Eden be reconsidered once an operating café/interpretation
centre is established in the tea kiosk.
- That officers engage with stakeholders to develop a plan for
implementation of the Maungawhau - Mt Eden management plan.
- That full consultation and involvement occur with Ngati Whatua
o Orakei and with the Maungawhau Advisory Group on the development of a café/interpretation
centre and other aspects of the implementation of the Maungawhau/Mt Eden Management
Plan.
- That the report of the Senior Open Space Planner, dated 13 August
2008, and these resolutions be forwarded to the Eden/Albert Community Board.
Recommending that the report and resolutions be received.
OWAIRAKA DOMAIN PROJECTS
| Cathy Casey |
|
| Councillor |
19 August 2008
|
Attaching a notice of motion raising concerns regarding the neglect
of the Owairaka domain, despite a management plan which was completed in 2000.
Recommending that council officers be requested to report to the
Board regarding future council plans for the protection and development of the Owairaka
domain in accordance with the Owairaka Management Plan 2000.
ARC INVOLVEMENT IN MEOLA CREEK
| Christopher Dempsey |
|
| Chairperson |
19 August 2008
|
Attaching a notice of motion advising that the ARC Regional Policy Statement
outlines a range of issues associated with degraded water quality within the region,
and identifies a number of methods and actions to undertake with the goal of improving
water quality.
Recommending that the Board write to the Auckland Regional Council outlining
its concerns regarding Meola Creek and seeking its involvement in the management
of Meola Creek.
HERITAGE 'PROPOSAL AND REVIEW PROTOCOL' - ISTHMUS DISTRICT PLAN REVIEW -
SCHEDULED TREES
| Denise McKenzie |
|
| Democracy advisor |
20 August 2008
|
Attaching a report considered by the City Development committee
at its 14 August 2008 meeting, seeking endorsement for the establishment of a 'Proposal
and Review Protocol' for the heritage schedule which requires review. The committee
resolved:
- That the City Development Committee endorse the establishment of a 'Proposal
and Review Protocol' for scheduling Heritage items in District Plans.
- That through the Isthmus District Plan Review process, the Heritage team
undertake a full review of:
- all currently scheduled trees within the Isthmus; and
- trees nominated by the Community Boards using the proposal and review protocol,
up to 25 trees (per Community Board area) they consider to be worthy of scheduling.
- That the Isthmus district plan review also consider whether appropriate
generic planning and mitigation measures and approaches can be put in place to
achieve enhancement to the overall treed nature of Auckland city.
Recommending that the report and resolutions be received.
SCHEDULED TREES
| Glenda Fryer |
|
| Councillor |
19 August 2008
|
Attaching a notice of motion arising from the recent decision of
the City Development committee [refer agenda item 11, resolution B].
Recommending that the Board fund an arborist to provide advice to
the Board on the 25 best trees, or groups of trees, in the ward to forward to the
heritage section and that a working party of board members compile the list.
PLAN CHANGE 163 - RESIDENTIAL 1 AND 2 ZONE APPEALS AND PUBLIC FEEDBACK
| Denise McKenzie |
|
| Democracy advisor |
19 August 2008
|
Attaching a report considered by the City Development committee
at its 14 August 2008 meeting, updating the committee on the public feedback received
regarding plan change 163. The committee resolved:
- That it be noted that a Mayoral workshop will be held with parties
to the Environment Court proceedings and some other public interest groups, to
ensure a broad range of views regarding Plan Change 163 on Monday, 18 August 2008.
- That the results of the workshop and feedback from the Mayoral
workshop be reported to the 11 September 2008 City Development Committee meeting.
- That the City Development Committee consider a report at the
11 September 2008 meeting on possible changes to demolition and assessment criteria
such as:
-
the proportion for the predominance test, eg 50% of houses;
-
having no minimum on the number of houses in a group to be
protected, while noting a higher qualitative threshold is required;
-
garaging only being an issue if it prevents vistas to the property
and houses;
-
houses can be near the front of the section or well back provided
that they participate in the streetscape;
-
properties should be protected on the basis of either landscape
character or built character while preferably, but not necessarily, possessing
both.
- That a review of the demolition criteria for Plan Change 163
- Residential 1 and 2 Zones be undertaken and proposed changes reported to the
City Development Committee.
LOCAL EVENT FUNDING APPLICATION - SPANISH DANCE SCHOOL
| Denise McKenzie |
|
| Democracy advisor |
20 August 2008
|
Attaching an application from the Spanish Dance School seeking funding
towards a free afternoon concert hosted by the Mt Eden-based Spanish Dance School.
Recommending that the Board consider the application.
LOCAL EVENT FUNDING APPLICATION - SANDRINGHAM BUSINESS ASSOCIATION INC
| Denise McKenzie |
|
| Democracy advisor |
20 August 2008
|
Attaching an application from the Sandringham Business Association
seeking funding towards running costs for a street festival in the Sandringham village.
Recommending that the Board consider the application.
DISCRETIONARY FUNDING APPLICATION - EDEN VALLEY MAINSTREET & BUSINESS ASSOCIATION
| Denise McKenziee |
|
| Democracy advisor |
20 August 2008
|
Recommending that the Board consider the application..
ELECTION HOARDING SITES
| Chris Turnbulll |
|
| Project Manager, Regulatory services |
15 August 2008
|
Responding to resolutions from the July meeting of community boards,
following assessment of additional sites requested by the boards.
Recommending that the candidates for the 2008 national elections
are notified of the approves sites for each community board area and of the rules
regarding the size and placement of signs at these sites, and that council monitors
the erection of election hoardings to ensure that they comply with site requirements
and size.
SERVICE LEVELS FEEDBACK RE DRAFT ASSET MANAGEMENT PLANS
| Denise McKenzie |
|
| Democracy advisor |
20 August 2008
|
Providing the Board with the opportunity to provide feedback to
the council's levels of service provided. Auckland City Council currently has 13
asset management plans that are reported through to the following committees:
- Finance and Strategy ITC, The Edge, Marina, Property
- Arts, Culture and Recreation Leisure facilities, Open Spaces
- Transport: Transport
- Community Services Community Facilities, Libraries
- City Development Stormwater, Closed Landfills
- Art Gallery Art Gallery
- Zoo Board Zoo
Committees will be approving the draft asset management plans at
their September meetings for inclusion in the Long Term Council Community Plan meeting
on 7 October 2008. Boards have been requested to make recommendations to committees
prior to Tuesday, 2 September 2008. Copies of reports to the above committees were
circulated separately.
Recommending that the Board provides feedback to committees on their draft asset
management plans by 2 September 2008.
CHAIRPERSON'S REPORT
Providing the chairperson with an opportunity to update the Board
on the projects and issues he has been involved with since the last meeting.
This is an information item only and if the chairperson wishes any
action to be taken under this item, a written report must be provided for inclusion
on the agenda.
COUNCILLORS' REPORTS
Providing councillors with an opportunity to update the Board on
the projects and issues they have been involved with since the last meeting.
This is an information item only and if the councillors wish any
action to be taken under this item, a written report must be provided for inclusion
on the agenda.
BOARD MEMBERS' REPORTS
Providing board members with an opportunity to update the Board
on the projects and issues they have been involved with since the last meeting.
This is an information item only and if board members wish any action
to be taken under this item, a written report must be provided for inclusion on
the agenda.
REPORTS REQUESTED/PENDING
| Denise McKenzie |
|
| Democracy advisor |
16 July 2008
|
Advising of the status of reports requested/pending as at July 2008.
Recommending that the report be received.
GROUP ACTIVITY REPORTS
| Denise McKenzie |
|
| Democracy advisor |
16 July 2008
|
Attaching group activity reports for July 2008.
Recommending that the information be received.
