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Eden Albert Community Board
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OPEN AGENDA

I hereby give notice that a meeting of the

EDEN/ALBERT COMMUNITY BOARD

will be held as follows:

DATE: Wednesday, 24 June 2009
TIME: 6:30 pm
VENUE: Ferndale House
  830 New North Road
  Mt Albert
Denise McKenzie
DEMOCRACY ADVISOR

Members:

Mr Christopher Dempsey Chairperson
Mr Phil Chase Deputy Chairperson
Ms Pauline Anderson
Mrs Virginia Chong, JP
Mr Ryan Hicks
Mr Simon Mitchell
Cr Dr Cathy Casey
Cr Mark Donnelly
Cr Glenda Fryer

  1. Top APOLOGIES

    At the close of the agenda no apologies had been received.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the Eden/Albert Community Board meeting held on Wednesday, 27 May 2009 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    The following request has been received to address the meeting:

    4.1. EDEN/ALBERT WARD ISSUES - PETER BOYS

    Peter Boys wishes to address the Board on various issues in the ward.

  5. Top KIWIRAIL PRESENTATION

    Jenni Austin, Public Affairs Manager, KiwiRail, will be in attendance at the invitation of the Board chairperson to discuss KiwiRail initiatives in the Eden/Albert ward, and answer questions from Board members.

  6. Top STATE HIGHWAY 20 - WATERVIEW

    Denise McKenzie  
    Democracy advisor 17 June 2009

    Attaching a report considered by the Transport Committee at its 11 June 2009 meeting updating the committee on the recent NZTA announcement of a new preferred alignment for the SH20 Waterview project, providing an outline of the next steps for the Council's involvement in the project and highlighting some initial issues raised by the new alignment. The committee resolved:

    1. That New Zealand Transport Agency (NZTA) be thanked for its continuing progress on the SH20 Waterview.
    2. That the Transport Committee reaffirms the council's commitment to work together with NZTA for the early completion of the project and to achieve best outcomes for the SH20 Waterview corridor.
    3. That the Transport Committee notes that a report will be presented to the Transport Committee's August 2009 meeting updating the Committee on the council's resolution to support the revised SH20 Waterview alignment which will outline matters to be addressed through the project.
    4. That the SH20 Waterview Political Liaison Group and relevant community boards be canvassed for issues to be included within the August Transport Committee resolution.
    5. That the updated SH20 Waterview resolution be based on the principles of ensuring that affected residents and the community are fairly recompensed. That mitigations and improvement are sought to seek enhanced urban form, linking communities, high quality open spaces, and improved community outcomes, as per the previous resolution.

    Recommending that the Board provide feedback on any issues that officers may wish to include in their report to the August Transport Committee meeting.

    [ATTACHMENT 6]  

  7. Top CALGARY STREET - SPEED CALMING MEASURES

    Earl Barretto  
    Traffic engineer, Transport - Safety Assets and Operations 20 May 2009

    Responding to the Board's request at its March 2009 meeting for a report on how streets are assessed for traffic calming measures, specifically addressing a petition from Calgary Street residents, and reporting on an assessment that has been undertaken to determine whether Calgary Street qualifies for prioritisation to receive speed-calming treatments when compared with other streets across the city.

    Recommending that the Board's traffic spokespersons be advised of the outcome of the preliminary scheme designs and cost estimates for traffic calming on Calgary Street, Halesowen Avenue and Pine Street.

    [ATTACHMENT 7]  

  8. Top GRANT OF NEW LEASE - MARIST RUGBY LEAGUE FOOTBALL CLUB INC AT MURRAY HALBERG PARK, 117 RICHARDSON ROAD

    Kim O'Neill  
    Lease coordinator 3 June 2009

    Reporting on the Marist Rugby League Football Club's request for a new lease over the land at Murray Halberg Park.

    Recommending that the Board recommend to the Arts, Culture and Recreation Committee the granting of a new lease to the Marist Rugby League Football Club Auckland Inc over land at the Murray Halberg Park, 117 Richardson Road, subject to the terms and conditions outlined in the agenda report.

    [ATTACHMENT 8]  

  9. Top SUBMISSION ON LOCAL GOVERNMENT (AUCKLAND COUNCIL) BILL

    Christopher Dempsey  
    Chairperson 11 June 2009

    This submission is currently being worked on and will be circulated prior to the meeting.

  10. Top AUCKLAND CITY COMMUNITY SAFETY AWARDS   

    Denise McKenzie  
    Democracy advisor 17 June 2009

    Advising that nominations are now open for the 2009 Auckland City Community Safety Awards, which were developed to recognise the work of individuals, organisations and businesses who contribute to making Auckland city's communities safer in which to live and work.

    To be eligible for an award, a person, group, school or business needs to have introduced a community safety project or activity (focusing on injury prevention, road safety or crime prevention) in the Auckland City Council area during the past two years.

    This year's award categories are:

    Individual community volunteer award
    For outstanding individual effort that contributes to a safer community.

    Innovation award
    For outstanding results in a key area of community concern through partnership and collaboration.

    Excellence in host responsibility award
    Recognises proactive measures/initiatives to promote a safe drinking environment that successfully prevents alcohol-related harm and ensures the safety of patrons.

    Business award
    Recognises the contribution of a business to the greater wellbeing and safety of the local community achieved through a partnership with a community group or organisation.

    Media award
    Recognises an outstanding contribution in raising public awareness/understanding of community safety issues.

    Not-for-profit organisation award
    Recognises the contribution of a not-for-profit organisation to the greater wellbeing and safety of the local community achieved through the demonstration of initiatives that encourage a reduction in crime or injury and promote community safety.

    Environmental safety award
    Recognises a contribution to a safer community environment.

    Recommending that Board Members consider making nominations for awards by Friday, 3 July 2009.

  11. Top EDEN PARK PRECINCT PROJECTS

    Denise McKenzie  
    Democracy advisor 17 June 2009

    Attaching a report considered by the Arts, Culture and Recreation Committee at its 10 June 2009 meeting, reporting on an updated suite of projects which have been identified for the Eden Park area, linked to the city's support of Rugby World Cup 2011, and seeking endorsement of the prioritisation of these projects for which $4 million capital works budget has been allocated. The committee resolved:

    1. That the Arts, Culture and Recreation Committee endorses the prioritisation and funding, through the $4m Rugby World Cup (RWC) capex budget and $877,000 of renewals budgets, the following projects:
      1. Key walking routes including footpath upgrades/maintenance up to $2,213,000,
      2. Street improvements and maintenance up to $1,242,000,
      3. Parking zones and signage up to $297,000,
      4. Bus and coach parking up to $171,000,
      5. Minor town centre improvements up to $549,000,
      6. CCTV up to $405,000.
    2. That the Arts, Culture and Recreation Committee notes that there is no provision for undergrounding within the $4m Rugby World Cup (RWC) capex budget, and recommend that residents be encouraged to investigate undergrounding through Vector's residents undergrounding scheme.
    3. That the Arts, Culture and Recreation Committee adopts the communication strategy for the Eden Park precinct projects, being:
      1. Advise the Eden-Albert Community Board, Eden Park Trust and Redevelopment Boards and community groups in the Eden Park area of the agreed prioritised list of projects,
      2. Invite feedback from the Eden-Albert Community Board, Kingsland Business Association and Eden Valley Mainstreets and Business Association on the detailed design elements of the minor town centre improvement works in their respective areas,
      3. Work with the Hobson, Western Bays and Eden-Albert Community Boards over the proposed walking route between the CBD and Eden Park,
      4. Communicate with residents, community boards, business associations and the Eden Park Trust and Redevelopment Boards over the parking zone changes and signage.

    Recommending that the information be received.

    [ATTACHMENT 11]  

  12. Top IMPLEMENTATION OF MAUNGAWHAU-MT EDEN MANAGEMENT PLAN

    Denise McKenzie  
    Democracy advisor 17 June 2009

    Attaching a report considered by the Arts, Culture and Recreation Committee at its 10 June 2009 meeting, providing an update on the implementation of the Maungawhau-Mt Eden management plan, including improvements to the visitor experience and the management of vegetation on the mountain. The committee resolved:

    1. That the Arts, Culture and Recreation Committee notes that officers continue to implement the Maungawhau-Mt Eden management plan (2007), including improvements to the visitor experience and the management of vegetation on the mountain.
    2. That the Arts, Culture and Recreation Committee notes that officers initiated the Expression of Interest process for the redevelopment of the tea kiosk building into a café/interpretation centre in February 2009, and that any potential redevelopment of the building needs to support iwi aspirations for the mountain (as per the joint management model proposed in the 2006 Agreement in Principle between Ngati Whatua o Orakei and Auckland City Council).
    3. That the Arts, Culture and Recreation Committee notes that officers are proceeding with options for the removal of heavy traffic from Puhi Huia Road to the summit, and improvements to the signage/track network and summit upgrade, and will update the Arts, Culture and Recreation Committee in September 2009.
    4. That the Arts, Culture and Recreation Committee endorses the permanent removal of cattle from May 2009 from Maungawhau-Mt Eden, to enable more appropriate management and protection of the mountain's archaeological features, ecological, geological and cultural heritage, and to enable the signage/track network and summit upgrade work streams to progress as planned in 2009/2010.
    5. That the Arts, Culture and Recreation Committee notes that the increased maintenance cost associated with the permanent removal of cattle, estimated at $100,000 per annum for the first five years, will be funded through reallocation of existing operational budgets.

    Recommending that the information be received.

    [ATTACHMENT 12]  

  13. Top QUARTERLY REPORT - LIBRARIES

    Denise McKenzie  
    Democracy Advisor 12 June 2009

    Attaching a report considered by the Community Services Committee at its meeting held on 10 June 2009 providing an update regarding key operational activities and achievements of Libraries for the period October 2008 - February 2009. The Committee resolved:

    1. That the quarterly report for libraries, which provides an update on key usage trends, projects and achievements for the period October 2008 - February 2009, of the Group Manager Libraries, dated 1 June 2009, be received.
    2. That the Community Services Committee note in particular ongoing increases in library use, further initiatives to improve service delivery, the wide range of programmes offered, and progress on achieving significant capital projects.
    3. That the Community Services Committee note risks and issues relating to the Copyright Act, collection purchases, and revenue trends.
    4. That the Community Services Committee request staff to report back to this committee and the Eden/Albert Community Board should there be an impact on the Mt Albert library such as relocation from the redevelopment of St Lukes Westfield shopping centre.

    Recommending that the information be received, in particular resolution D.

    [ATTACHMENT 13]  

  14. Top RE-ALLOCATION OF BOARD MEMBER RESPONSIBILITIES

    Denise McKenzie  
    Democracy advisor 17 June 2009

    The Board needs to consider allocating the following spokesperson roles held by previous member, Elinor Harvey.

    • Community constable liaison
    • Events
    • Graffiti
    • Maungahwau Advisory Group
    • Balmoral shopping centre

    The Board may also wish to discuss any other spokesperson roles that could be reallocated.

    Recommending that the Board allocate spokesperson roles to Board Member Mitchell.

  15. Top CHAIRPERSON'S REPORT

    Providing the chairperson with the opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    [Note: this is an information item and if the chairperson wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda].

  16. Top COUNCILLORS' REPORTS

    Providing councillors with the opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    [Note: this is an information item and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda].

  17. Top BOARD MEMBERS' REPORT

    Providing board members with the opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    [Note: this is an information item and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda].

  18. Top GROUP ACTIVITY REPORTS

    Denise McKenzie  
    Democracy Advisor 17 June 2009

    Attaching Group Activity Reports for May 2009.

    Recommending that the reports be received.

    [ATTACHMENT 18]  

  19. Top REPORTS REQUESTED/PENDING

    Denise McKenzie  
    Democracy advisor 17 June 2009

    Attaching a list of reports requested/pending as at June 2009.

    Recommending that the information be received.

    [ATTACHMENT 19]  
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