APOLOGIES
An
apology has been received from Board Member Chase.
CONFIRMATION OF MINUTES
The
minutes of the Eden/Albert Community Board meeting held on Wednesday, 26 August
2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. VARIOUS ISSUES - PETER BOYS
Peter Boys will raise various issues within the ward.
4.2. LIFE CENTRE TRUST'S COMMUNITY YOUTH CENTRE - RORY GARDEN AND CRAIG CLARK
Craig Clark, youth director and Rory Garden, youth volunteer of The Life Centre
Trust will outline the Life Centre Trust's funding proposal to Council for a
Community Youth Centre at 95 Mt Eden Road.
SPORT AUCKLAND PRESENTATION
Sue Brewster, Chief Executive
of Sport Auckland, will update the Board on developments undertaken by Sport
Auckland within the Eden/Albert ward, as well as regional developments that may
have affected the area.
NZTA PRESENTATION - STATE HIGHWAY 16 - ST LUKES TO WESTGATE IMPROVEMENTS
Neil
Cree and Paul Glucina from the NZTA will make a visual presentation on the range
of long-term improvements proposed to the north-western motorway between St
Lukes Road and Westgate, such as:
- Adding extra motorway lanes to improve traffic flow and journey times
- Raising the causeway and adjacent cycleway to reduce flooding
- Improving the Interchanges
- Providing for future bus lanes on the motorway
- Improving access across the motorway for pedestrians and cyclists
- Environmental improvements
AUCKLAND ROAD MAINTENANCE ALLIANCE PRESENTATION
Officers from the Auckland Road Maintenance Alliance will
provide an update on the scope of road maintenance works for the upcoming
financial year and alignment with the Rugby World Cup.
SURRENDER OF LEASE AND GRANT OF NEW LEASE, ROYAL NEW ZEALAND PLUNKET SOCIETY AUCKLAND SUBURBS BRANCH INCORPORATED - SANDRINGHAM ROAD SUB-BRANCH
| Tanya Walters |
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| Lease co-ordinator |
13 August 2009 |
Reporting on an application for a new lease and advising that Sandringham
Plunket has provided sufficient information for a positive assessment.
Recommending that the Board recommend to the Arts, Culture and Recreation
Committee the granting of a new lease to Sandringham Plunket in accordance with
the conditions set out in the agenda report.
GRANT OF OLD/NEW LEASE - MT. ALBERT RUGBY LEAGUE FOOTBALL CLUB INCORPORATED
| Tanya Walters |
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| Lease co-ordinator |
4 August 2009 |
Reporting on an application for a new lease and advising that Mt. Albert Rugby
League Football Club Inc. has provided sufficient information for a positive
assessment.
Recommending that the Board recommend to the Arts, Culture and Recreation
Committee the granting of a new lease to Mt. Albert Rugby League Football Club
Inc. in accordance with the conditions set out in the agenda report.
GRANT OF OLD/NEW LEASE - ROYAL NEW ZEALAND PLUNKET SOCIETY AUCKLAND - ONE TREE HILL BRANCH INCORPORATED
| Tanya Walters |
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| Lease co-ordinator |
23 July 2009 |
Reporting on an application for a new lease and advising that One Tree Hill
Plunket has provided sufficient information for a positive assessment.
Recommending that the Board recommend to the Arts, Culture and Recreation
Committee the granting of a new lease at Potters Park, 518 Dominion Road,
Balmoral, to the One Tree Hill Plunket in accordance with the conditions set out
in the agenda report.
EDEN PARK PRECINCT UNDERGROUNDING
| Denise McKenzie |
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| Democracy advisor |
3 September 2009 |
Advising of the following resolution from the Eden Park Advisory Group:
This group expresses its grave disappointment that full
undergrounding of the full precinct didn't go ahead and requests Council finds
the necessary funds to complete this positive legacy by 2013.
Recommending that the Board considers the resolution.
ENDING OF GUN SALUTES ON MAUNGAWHAU THROUGH AMENDMENT OF THE MAUNGAWHAU-MT EDEN MANAGEMENT PLAN
| Cathy Casey |
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| Councillor |
11 September 2009 |
Attaching a notice of motion
recommending that the Board request that officers commence a process to change
the Maungawhau Mt Eden Management Plan to end gun salutes on Maungawhau and that
a more culturally appropriate and contemporary process for state or similar
guests, rather than gun salutes from Auckland city's volcanoes be considered.
Recommending that the notice of motion be considered.
BALMORAL MCDONALD'S RESOURCE CONSENT
| Denise McKenzie |
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| Democracy advisor |
11 September 2009 |
At
its 10 September 2009 City Development Committee, the committee considered the
Board's resolutions from its 26 August 2009 meeting and resolved as follows:
That the general manager, City Development report back to the City Development
Committee on issues raised regarding the Balmoral McDonald resource consent,
outlining all options for the council to pursue in the Environment Court case,
noting that the report will include analysis of the council's previous cases
where the officers and independent commissioners have reached different views,
and including relevant cases, one of which is the Auckland Regional Council
versus Waitakere City Council & Duncan, 2009 (A65/2008).
Recommending that the information be received.
SLIPS DECISION REPORT - SEPTEMBER 2009
| Richard Court |
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| SLIPs Project Portfolio Leader |
2 September 2009 |
Attaching a list of SLIPs proposals for the Board's consideration and decision.
Recommending that the Board:
- allocate $20,387 capital works budget and $500
operational budget for implementation of the School Reserve Retaining Wall
proposal; and
- note the attached programme and financial
position when allocating funding.
DISCRETIONARY FUNDING
| Denise McKenzie |
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| Democracy advisor |
11 September 2009 |
The
Board has $45,778 remaining in its 2009/2010 discretionary funding budget.
At
is August 2009 meeting the Board discussed a process for allocating its
discretionary funding budget and suggested some amendments. The amended process
is attached for the Board's consideration.
Recommending that the Board note the status of its 2009/2010 discretionary
funding budget and approve a process for allocating this budget.
15.1. FUNDING APPLICATION - SANDRINGHAM BUSINESS ASSOCIATION INCORPORATED
| Denise McKenzie |
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| Democracy advisor |
08 September 2009 |
Attaching an application from the Sandringham Business Association Incorporated
seeking funding of $4,499.28 towards the 6th Sandringham Village Spring festival
to be held on 31 October 2009.
Recommending that the application be considered.
15.2. FUNDING APPLICATION -DIABETES AUCKLAND
| Denise McKenzie |
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| Democracy advisor |
08 September 2009 |
Attaching an application from Diabetes Auckland seeking funding of $1,116.44
towards advertising costs of the annual open day at the Diabetes Auckland
headquarters to be held during Diabetes Awareness Week, 17 - 23 November 2009.
Recommending that the application be considered.
15.3. FUNDING APPLICATION - AUCKLAND OLD FOLKS ASSOCIATION
| Denise McKenzie |
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| Democracy advisor |
17 September 2009 |
Attaching an application from the Auckland Old Folks Association seeking funding
of $500 to support an event presenting the oral histories of the last 8 members
of the Auckland's Old Folks Association.
Recommending that the application be considered.
Secretarial note:
A
copy of the application from the Auckland Old Folks Association has been
separately circulated as this was unavailable at the time the agenda went to
print.
TRAFINZ CONFERENCE REPORT
| Christopher Dempsey |
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| Chairperson |
16 September 2009 |
Attaching a report on the outcomes of the recent TRAFINZ conference held on 6 -
10 September at Hopetoun Alpha.
Recommending that the report be received.
CHAIRPERSON'S REPORT
Providing the chairperson with the opportunity to update the Board on the
projects and issues he has been involved with since the last meeting.
[Note: this is an information item and if the chair wishes any action to be
taken under this item, a written report must be provided for inclusion on the
agenda].
COUNCILLORS' REPORTS
Providing the councillors with the opportunity to update the Board on the
projects and issues they have been involved with since the last meeting.
[Note: this is an information item and if the councillors wish any action to be
taken under this item, a written report must be provided for inclusion on the
agenda].
BOARD MEMBER'S REPORTS
Providing Board Members with the opportunity to update the Board on the projects
and issues they have been involved with since the last meeting.
[Note: this is an information item and if Board Members wish any action to be
taken under this item, a written report must be provided for inclusion on the
agenda].
REPORTS REQUESTED PENDING
| Denise McKenzie |
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| Democracy advisor |
10 September 2009 |
Attaching a list of reports requested pending as at September 2009.
Recommending that the report be received.
GROUP ACTIVITY REPORTS
| Denise McKenzie |
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| Democracy advisor |
10 September 2009 |
Attaching the group activity reports for August 2009.
Recommending that the reports be received.
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Denise McKenzie |
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| Democracy Advisor |
17 September 2009 |
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Section 48, Local Government Official Information and Meetings Act 1987: |
The
following motion is submitted for consideration:
That the public be excluded from the following part(s) of the proceedings
of this meeting.
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter, and
the specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution is made in reliance on Section 48(1)(a) of the Local
Government Official Information and Meetings Act 1987 and the particular
interest or interests protected by section 6 or section 7 of that Act which
would be prejudiced by the holding of the whole or relevant part of the
proceedings of the meeting in public, as follows:
| Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1 |
State Highway 20 Waterview extension and open space |
Public conduct of matter would be likely to result in disclosure of
information for which good reason to withhold exists under section 7. |
Section 7(2)(h) The withholding
of the information is necessary to enable the local authority to carry
out, without prejudice or disadvantage, commercial activities.
Section 7(2)(i)
The withholding
of the information is necessary to enable the local authority to carry
on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
Section
7(2)(b)(ii)
The withholding
of the information is necessary to protect information where the making
available of the information would be likely unreasonably to prejudice
the commercial position of the person who supplied or who is the subject
of the information.
In particular,
the report identifies properties that council may wish to purchase.
Disclosure of this information could prejudice or disadvantage council's
future negotiations with the owners and its commercial activities; and
the report identifies sites potentially suitable for open space
purposes. |
S48(1)(a) The public conduct of the
part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section
7. |
The text of these resolutions is made available to the public who are
present at the meeting and form part of the minutes of the meeting.
