APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Eden/Albert Community Board meeting held on Wednesday, 24
February 2010 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. VARIOUS ISSUES - PETER BOYS
Peter Boys has requested to speak to the following matters:
- Gribblehirst Park
- Roy Clements Treeway
- Alice Wylie
Reserve
- Owairaka Park
4.2. PROPERTY VALUES AND TRANSPORT - JULIE-ANN GENTER AND STUART DONOVAN
Julie-Ann Genter and Stuart Donovan from McCormick Rankin Cagney will speak
regarding the above topic.
4.3. MT ALBERT LIQUOR BAN - TONY MAYES
Tony
Mayes will address the Board regarding the above topic.
4.4. POSTER BOARDS - SIMON FORD
Simon Ford, Associate of Mortlock McCormack Law, will address the Board
regarding the benefits of bollards on which to display posters, in particular
the cost of providing the asset, management of the bollards and community
benefit.
DEPUTATION - 1ST MT ALBERT ST JUDES SCOUT GROUP - ANDREW MORRISON, RICHARD STANTON AND ANNA PERCY
Representatives of the 1st Mt
Albert St Judes Scout Group wish to discuss the difficulties that the group is
experiencing in paying its rates.
AMENDMENT OF THE SIGNS BYLAW 2007 - REAL ESTATE SIGNS AND POSTER BOARDS
| Helgard Wagener |
|
| Senior Policy Analyst, Urban Management |
1 March 2010 |
Addressing the proposal to
amend the clauses of the Signs Bylaw 2007 that relate to poster boards and real
estate signs to provide a clearer definition of the purpose of the poster sites
in the Signs Bylaw.
Recommending that the Board consider appointing a working party of board members
to prepare the Board's submission prior to 6 April 2010 and delegate a member to
attend the bylaw hearing, if considered appropriate.
DRAFT ANNUAL PLAN 2010 - 2011
| Grant Smith |
|
| Corporate Planning Manager |
18 February 2010 |
Providing an update on the
2010/2011 annual plan process including an overview of notable changes to the
ten-year plan and the process for providing feedback on these changes. The
Board is provided with the opportunity to prepare written feedback on the
proposed changes to the 10-year plan as a part of the draft annual plan feedback
process.
Recommending that the Board notes:
- that the draft annual plan 2010/2011 has been adopted by council and
released to the public for feedback until 31 March 2010.
- that changes to legislation as part of transition have affected the
development and presentation of the annual plan, namely:
- the plan is only for the four month period month plan 1 July to 31
October 2010
- council must still set rates for the full 12 months
- information is provided for the last eight months for comparative
purposes and to help inform the Auckland Transition Authority who are required
to prepare a consolidated planning document for the region.
- that while the draft annual plan 2010/2011 is generally consistent
with the 10-year plan 2009-2019, there have been changes related to better
information on the timing and cost of capital projects, refinement of capital
and operating revenue assumptions, and changes in organisation structure.
- that the projected average rates increase for 2010/2011 is within
council's rate of inflation of 3 per cent and meets council's commitment to
affordable progress.
- that it is able to make a written submission on the proposed changes
to the 10-year plan, as proposed in the draft annual plan, as part of the
feedback process, which closes on 31 March.
- that council is also proposing changes to aspects of its development
contributions policy and altering regulatory fees and charges, and that
consultation on these changes is being carried out separately from the feedback
on the draft annual plan.
GRANT OF AGREEMENT TO LEASE - PERFORMING ARTS SPACE, LOWER GROUND FLOOR, MT EDEN WAR MEMORIAL HALL, 487 DOMINION ROAD, BALMORAL
| Tanya Walters |
|
| Lease Co-ordinator |
24 March 2010 |
Reporting on the applications
received for the community space, commonly known as the ex-Eden Roskill RSA
premises, and advising of the thorough internal evaluation process that occurred
in order to assess the successful applicant.
Recommending that the Board recommends to the Community
Services Committee that the council enter into an agreement to lease with The
Theatre Foundation that records the outcome of negotiations prior to a deed of
lease commencing. These negotiations will include fit-out timeline and
responsibilities in respect of fit-out and contributions between both parties,
identify future rental cost, agreed community outcomes and all other terms and
conditions as per Auckland City Council's Community and Recreation Lease Policy.
GRANT OF NEW LEASE - COMMUNITY SPACE, NIXON PARK, 13 CENTRAL ROAD, KINGSLAND
| Tanya Walters |
|
| Lease Co-ordinator |
16 March 2010 |
Reporting on the
applications received and the assessment undertaken for the lease of the
community building in Nixon Park previously occupied by the St George Scouts
group.
Recommending that the Board recommend to the Arts, Culture and Recreation
Committee the granting of a new lease to the Central United Football Club Inc.
on the terms and conditions set out in the agenda report.
SLIPS DECISION REPORT - MARCH 2010
| Suzanne Drake |
|
| SLIPs Project Portfolio Leader |
11 March 2010 |
Attaching a report on
SLIPs proposals for the Board's consideration.
The
Board needs to note that it is $137,590 over-allocated and it needs to delete,
or put on the list for future consideration. projects to the value of $137,000.
Recommending that the SLIPs proposals be considered.
DISCRETIONARY FUNDING BUDGET 2009/2010
| Denise McKenzie |
|
| Democracy advisor |
9 March 2010 |
The Board has $31,213.00
remaining in its 2009/2010 discretionary funding budget.
Recommending that the
Board note the status of its 2009/2010 discretionary funding budget.
11.1. FUNDING APPLICATION - GLOBAL LIGHTHOUSE NZ ON BEHALF ON 'THERE'S A BETTER WAY' PROJECT
| Denise McKenzie |
|
| Democracy Services |
12 March 2010 |
Attaching an application
from Global Lighthouse NZ acting as umbrella group for 'There's a Better Way'
project, seeking funding of $3,276 towards costs for the venue hire for a youth
programme. [Note: Funding of $3,276 was approved by the Mt Roskill community
board at its recent meeting].
Recommending that the application be considered.
11.2. FUNDING APPLICATION - KINGSLAND BUSINESS SOCIETY INC
| Denise McKenzie |
|
| Democracy Services |
12 March 2010 |
Attaching an application
from the Kingsland Business Society Inc seeking funding of $1,500 towards costs
associated with this year's Kingsland festival.
Recommending that the application be considered.
11.3. FUNDING APPLICATION - ROTARY CLUB OF EPSOM INCORPORATED
| Denise McKenzie |
|
| Democracy Services |
12 March 2010 |
Attaching an application
from the Rotary Club of Epsom Incorporated seeking funding of $1,000 towards the
club's annual Book Fair.
Recommending that the application be considered.
11.4. FUNDING APPLICATION - MOUNT EDEN VILLAGE PEOPLE
| Denise McKenzie |
|
| Democracy Services |
12 March 2010 |
Attaching an application
from the Mount Eden Village People seeking funding of $2,614 towards costs
associated with website programming and design and artwork/printing costs for
promotional material.
Recommending that the application be considered.
TRAFFIC SAFETY CRITERIA AND MODELLING TO INCLUDE DEMOGRAPHICS
| Christopher Dempsey |
|
| Chairperson |
12 March 2010 |
Attaching a notice of motion
recommending that council officers investigate and report to the Board on
changes to traffic safety criteria and modelling that includes demographic
changes in the local Statistics NZ mesh blocks adjacent to streets being
modelled.
Recommending that the notice of motion be considered.
PLANNING FOR THE UPGRADE OF THE NORTHWESTERN MOTORWAY TO INCLUDE A BUSWAY
| Christopher Dempsey |
|
| Chairperson |
15 March 2010 |
Attaching a notice of
motion requesting that ARTA and the NZTA present to the Board at its April
meeting on the upgrade of the North-western Motorway, and specifically on what
is planned to future proof the upgrade for a busway.
Recommending that the Board consider the notice of motion.
MITIGATION OF EFFECTS OF STATE HIGHWAY 20
| Phil Chase |
|
| Board member |
12 March 2010 |
Attaching a notice of
motion recommending that the Board request that Council officers urgently
investigate, rezone and co-purchase sizeable areas as replacement parkland for
the open space losses associated with State Highway 20, in particular Alan Wood
Reserve and Hendon Park, and work on Hendon Avenue and similar areas to properly
mitigate the negative effects of SH20 and ensure that local neighbourhoods are
liveable.
Recommending that the notice of motion be considered.
GOOD CITIZENS' AWARD FUNCTION
| Denise McKenzie |
|
| Democracy advisor |
25 February 2010 |
The Board is asked to
consider hosting an awards function during June to recognise persons who have
made a significant contribution to the local community.
Recommending that an
awards function be held on Wednesday 16 June 2010 and that the Board identify an
amount of discretionary funding to deliver the function.
IMPLEMENTATION OF THE SIGNS BYLAW FOR PUBLIC POSTER SITES
| Chris Horan |
|
| Manager, Service Requests |
23 December 2009 |
At its 24 February meeting
the Board delegated a working party of the chair and Board Members Chase and
Rees to report to this meeting on the need for public poster bollards in the
Eden/Albert ward, together with site locations if a need is identified. [Note:
this report was not provided for the agenda]. The report that was provided to
the Board's February meeting is attached.
Recommending that the
Board make a decision as to whether it wishes to have public poster bollards in
the ward.
TREE FELLING IN GRIBBLEHIRST PARK
| Mike Gallagher |
|
| Parks Adviser, Active Recreation |
9 March 2010 |
Reporting on proposals to
develop an enhanced management regime for the Gribblehirst Park lava forest.
Recommending that council
officers develop a regime for the management of the lava forest to ensure it
will be maintained to a standard more appropriate for a significant ecological
area that is a priority for conservation.
CHAIRPERSON'S REPORT
Providing the chairperson with the
opportunity to update the Board on the projects and issues he has been involved
with since the last meeting.
[Note: this is an information item and if
the chair wishes any action to be taken under this item, a written report must
be provided for inclusion on the agenda.]
COUNCILLORS' REPORTS
Providing the councillors
with the opportunity to update the Board on the projects and issues they have
been involved with since the last meeting.
[Note: this is an
information item and if the councillors wish any action to be taken under this
item, a written report must be provided for inclusion on the agenda.]
BOARD MEMBERS' REPORTS
Providing Board Members with the opportunity to update the Board on the projects
and issues they have been involved with since the last meeting.
[Note: this is an information item and if Board Members wish any action to be
taken under this item, a written report must be provided for inclusion on the
agenda].
REPORTS REQUESTED/PENDING
| Denise McKenzie |
|
| Democracy advisor |
9 March 2010 |
Attaching a list of
reports requested/pending as at March 2010.
Recommending that the
report be received.
GROUP ACTIVITY REPORTS
| Denise McKenzie |
|
| Democracy advisor |
10 March 2010 |
Attaching group activity
reports for January and February 2010.
Recommending that the
reports be received.
