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Eden Albert Community Board

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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE EDEN ALBERT COMMUNITY BOARD

HELD ON WEDNESDAY, 23 JANUARY 2008 AT 6.30 PM

PRESENT:	Mr	Christopher	Dempsey	Chairperson
	Mr	Phil	Chase	Deputy Chairperson
	Mrs	Virginia	Chong, JP
	Ms	Elinor	Harvey
	Mr	Ryan	Hicks
	Councillor	Mark	Donnelly
	Councillor	Glenda	Fryer

APOLOGIES

Moved: Dempsey/Chase

That the apologies of Councillor Casey and Board Member Anderson be accepted.

CARRIED

A minute's silence was observed for Sir Edmund Hillary and Hone Tuwhare who both died during the month.
CONFIRMATION OF MINUTES

Moved: Dempsey/Chase
1. That the minutes of the Eden/Albert community board meeting held on 14 November 2008 be confirmed as a true and correct record.
2. That the minutes of the extraordinary meeting of the Eden/Albert community board meeting held on 28 November 2008 be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS

There was no extraordinary business.
PUBLIC FORUM

4.1 REMOVAL OF HEDGE AT 12 PAICE AVENUE - MR LIAM SHERIDAN

Liam Sheridan advised of the circumstances surrounding the removal of the hedge at the front of his property during upgrading of the footpaths in Paice Avenue. Whilst Council had installed a shade-cloth fence, he argued that the family's privacy had been severely compromised. Mr Sheridan also requested some form of financial contribution towards the cost of a new fence.

[Attachment 4.1]

Moved: Fryer/Donnelly
1. That Liam Sheridan be thanked for his attendance regarding the fence at 12 Paice Avenue.
2. That the Boards requests that Council officers meet with Mr Sheridan and Councillor Fryer with a view to finding a solution to the dispute between Mr Sheridan and Council over the fence at 12 Paice Avenue, including options of a higher temporary structure to provide safety and privacy whilst a replacement hedge is growing, and some form of financial contribution towards planting costs.
CARRIED
ONGOING HERITAGE CARE AND MANAGEMENT OF MAUNGAWHAU/MT EDEN

Moved: Fryer/Donnelly

That the Manager, ACR Policy, be requested to provide responses to the following issues to the Board's February 2008 meeting:
1. exact details of how the targeted rate for 'volcanic cones' collected from 2005/2006 until the end of the 2007/2008 financial years will have been spent.
2. specifically, how much from general and targeted rates has been spent on the improved management of Maungawhau over the last three years [2004-2007];
3. the exact details of the budgeted targeted rate income for the 2008/2009 through to the 2011/2012 financial years, and the projects that are planned from the targeted rate income within that timeframe.
4. what is the role of volunteer groups in the implementation of the above projects, and how will they know about their role:
5. specifically, what is being done with the vegetation plan and has this been implemented:
6. details of the specifications for the contracts for Maungawhau and the powers delegated to contractors;
7. indications as to how the contracts are in conformity with the policies of the management plan, eg policies under Section G3 of the management plan [page 51];
8. how are the Historic Places Trust and the Department of Conservation involved in the drafting of the contracts; and
9. details of the names of council officers involved in the volcanic cones projects, their responsibilities and titles.
CARRIED
NAMING OF OWAIRAKA AVENUE SITE

Moved: Dempsey/Fryer

That Board Member Chase be appointed as the Board's representative to liaise with council officers regarding the naming of the reserve at 56-60 Owairaka Avenue.

CARRIED
ROYAL COMMISSION ON AUCKLAND GOVERNANCE

Moved: Dempsey/Donnelly
1. That the Board:
1. establish a working party of Councillors Donnelly and Fryer and Board Members Chase, Chong, Dempsey and Harvey, to prepare a submission to the Royal Commission on Auckland Governance;
2. initiate a programme of workshops/meetings with the different communities in the Eden/Albert ward to open up debate on future governance of Auckland and importantly, to allow opportunity for various communities to have their say; and
3. seek clarification on the right of all residents of Auckland city to be able to submit and be heard on the Auckland governance issue.
1. That the Board's resolution be conveyed to other community boards for their information.
CARRIED
WESTERN RAIL SERVICES

Moved: Chase/Harvey
1. That the Board, on behalf of the residents and ratepayers of the Eden/Albert ward, write to the three transport entities [MAXX, Veolia and NZ Bus Company, cc ARTA, ARC and Minister of Transport] expressing its concerns and dissatisfaction with the provision of western rail services over the 2007/2008 Christmas/New Year holiday period and, in particular, the following;
1. the failure to communicate the provision of alternative services for the discontinued trains;
2. the failure to provide adequate or any information about substitute bus services while the trains were not operating;
3. the failure to have accurate and timely information available to the public on the services;
4. the failure to provide adequate frequency of services;
5. the failure to communicate consistent information between MAXX, Veolia Transport (operating trains on the western line) and NZ Bus Company; and
6. the failure to avoid a repeat of the poor public transport over this period, as happened last year.
1. That the Board welcomes constructive future planning following communication with the parties involved regarding the provision of transport services when trains are unavailable.
CARRIED
SWIMMING POOLS - AVONDALE/OTAHUHU - AUCKLAND CITY COUNCIL DECISION

Moved: Chase/Fryer
1. A. That the Board expresses its concern during the annual plan submissions of proposals by Council to cancel or postpone the progressing of public swimming pools being built in Avondale and Otahuhu suburbs.
Councillor Donnelly moved the following amendment by way of addition, seconded by Board Member Chong:
1. That Council officers be requested to report to Combined Committees on the implications of any cancellation of swimming pools on Council's Growth Strategy.
CARRIED

Board Member Chase moved the following amendment by way of addition, seconded by Councillor Fryer:
1. That Council officers be requested to report to Combined Committees on the implications of any cancellation of swimming pools on Council's Recreation Strategy.
CARRIED

Board Member Chong moved the following amendment by way of addition, seconded by Councillor Fryer:
1. That the written reports to Combined Committees regarding the implications of any cancellation of swimming pools on Council's Growth and Recreation Strategies be circulated to all community boards.
CARRIED

The Chairperson put the substantive motion:
1. That the Board expresses its concern during the annual plan submissions of proposals by Council to cancel or postpone the progressing of public swimming pools being built in Avondale and Otahuhu suburbs.
2. That Council officers be requested to report to Combined Committees on the implications of any cancellation of swimming pools on Council's Growth Strategy.
3. That Council officers be requested to report to Combined Committees on the implications of any cancellation of swimming pools on Council's Recreation Strategy.
4. That the written reports to Combined Committees regarding the implications of any cancellation of swimming pools on Council's Growth and Recreation Strategies be circulated to all community boards.
CARRIED
DISCRETIONARY FUNDING APPLICATION - OUTLINE NZ

Moved: Fryer/Donnelly
1. That the discretionary funding application from OutLine NZ be received.
2. That the Board approves the allocation of $250 from its 2007/2008 discretionary funding budget towards rebranding of the Gayline/Lesbianline.
3. That OutLine NZ provide an accountability statement to the Board following expenditure of their allocation of $250.
CARRIED
2008/2009 ANNUAL PLAN POLITICAL PROCESS

Moved: Fryer/Donnelly
1. That the Board endorses the following 2008/2009 capital works projects for the Eden/Albert ward:
Motions Stage 6 - Bond/Kingsland stormwater separation $173,160

Motions Stage 7 - King/Hesketh stormwater separation 57,915

Mt Albert/Fifth Avenue stormwater pipeline 1,036,000

Meola, Halston/Ellerton Road stormwater soakholes 1,500,000

Kingsland shopping centre upgrade 500,000

Morningside shopping centre upgrade 80,000

Ferndale House refurbishment 140,000

Owairaka Domain summit changing rooms 100,000

Owairaka Avenue park development 500,000

Anderson Park No. 1 field training lights 200,000

subject to the chairperson and the deputy chairperson obtaining clarification on the following three projects:

Owairaka Domain summit changing rooms $100,000

Owairaka Avenue park development 500,000

Anderson Park No. 1 field training lights 200,000
1. That the Board does not endorse the $20M funding for the Eden Park development and wishes to be involved in any capital expenditure decisions on projects surrounding Eden Park related to the Rugby World Cup.
2. That the Board requests that it be provided with a list of current and planned projects for the Eden/Albert ward that are included in the LTCCP, together with brief comments on timing issues.
CARRIED
CHAIRPERSON'S REPORT

Moved: Fryer/Chase

That the verbal report of the chairperson regarding the following be received:
- Attendance at Eden Valley Business Association meeting
CARRIED
COUNCILLOR'S REPORT

Moved: Dempsey/Chong
1. That the verbal report of Councillor Donnelly regarding the following be received:
- Eden Park redesign
- Kowhai School swimming pool issues
1. That the verbal report of Councillor Fryer regarding neighbourhood disputes be received.
CARRIED
BOARD MEMBERS' REPORTS

There were no board members reports.

There being no further business, the chairperson declared the meeting closed at 8.50 pm.