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Eden Albert Community Board
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MINUTES OF A MEETING OF THE EDEN ALBERT COMMUNITY BOARD

HELD ON WEDNESDAY, 23 APRIL 2008 AT 6.30 PM

PRESENT: Mr Christopher Dempsey Chairperson
  Mr Phil Chase Deputy Chairperson
  Ms Pauline Anderson  
  Mrs Virginia Chong, JP  
  Mr Ryan Hicks  
  Councillor Dr Cathy Casey  
  Councillor Mark Donnelly  
  Councillor Glenda Fryer  

  1. Top APOLOGIES

    Moved: Dempsey/Chase

    That the apology of Board Member Harvey for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Dempsey/Donnelly

    That the minutes of the Eden/Albert community board held on Wednesday, 26 March 2008, be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. RESIDENT EXEMPT PARKING SCHEME - MS RACHEL POWER

    Kelly Street residents Rachel Power, Peter Petsoukis, Sue Bretherton, Marian O'Sullivan and Ian Claremont raised issues regarding parking conditions in Kelly Street and requested that a re-evaluation of parking in the street be undertaken. It was suggested that residents would not object to losing part of the footpath in Kelly Street to provide parking. Correspondence from Ainsley Murray was also tabled.

    [ATTACHMENT 4.1]

    Moved: Dempsey/Donnelly

    1. That Rachel Power, Peter Petsoukis, Sue Bretherton, Ian Claremont and Marian O'Sullivan be thanked for their presentation regarding Kelly Street parking issues.
    2. That officers be requested to investigate the parking issues raised by the Kelly Street residents and liaise with the traffic spokesperson prior to reporting to the Board.

    CARRIED

    4.2. VARIOUS ISSUES - DR PETER BOYS

    Peter Boys spoke about the St Lukes Road/Cornwallis Avenue intersection and requested that a red light camera be installed on St Lukes Road. He also raised concerns about excessive noise from a retail shop in the St Lukes shopping centre and asked if the Board representative for the centre would raise his concerns with the centre management.

    Moved: Dempsey/Anderson

    That Peter Boys be thanked for his presentation regarding red light running at the intersection of St Lukes Road/Cornwallis Avenue and excessive noise emanating from a retail shop in the Westfield St Lukes shopping centre.

    CARRIED

    4.3. TRAFFIC CALMING MEASURES - GRIBBLEHIRST ROAD AND ELIZABETH STREET

    Matthew Adams re-iterated previous concerns about traffic and speed in Gribblehirst Road/Elizabeth Street. He also raised the issue of the proximity of Balmoral School to these streets and the large number of children crossing the roads. Mr Adams also suggested that the traffic priorities along Gribblehirst Road and Elizabeth Street be changed by installing give way or stop signs.

    [ATTACHMENT 4.3]

    Moved: Dempsey/Donnelly

    1. That Matthew Adams be thanked for his presentation regarding traffic calming measures in Gribblehirst Road and Elizabeth Street.
    2. That the Senior Road Safety Co-ordinator be requested to discuss with Mr Adams possible traffic safety measures on Gribblehirst Road and Elizabeth Street and the outcome of these discussions be reported to the next Board meeting by the traffic spokesperson.

    CARRIED

    4.4 CONGESTION ON MT ALBERT ROAD AND BUS STOPS/STREET FURNITURE ON MT ALBERT ROAD - GILLIAN DANCE

    Gillian Dance spoke about the congestion on Mt Albert Road due to increased traffic in the area. She expressed satisfaction with the number of cyclists who are using the cycleway. Ms Dance also raised concerns that with the relocation of the bus shelters on Mt Albert Road, no seating had been installed. She also requested that seating only be installed should there be no plans to install bus shelters with seating.

    Other issues raised were regarding the proliferation of bus stop signs at the start and end of the bus stops which were considered a pedestrian hazard.

    Moved: Dempsey/Chase

    1. That Gillian Dance be thanked for her presentation regarding Mt Albert Road issues.
    2. That the democracy advisor pass on to relevant officers the issues raised by Gillian Dance regarding bus shelters, signs and street furniture on Mt Albert Road.

    CARRIED

  5. Top SPORT AUCKLAND UPDATE

    Moved: Dempsey/Casey

    That Simon Peterson be thanked for his presentation regarding Sport Auckland programmes in the Eden/Albert ward.

    CARRIED

  6. Top KERR TAYLOR RESERVE NEEDS ASSESSMENT

    Moved: Dempsey/Fryer

    1. That the report of the SLIPs co-ordinator dated 8 April 2008 be received.
    2. That the Board requests that ACR Services undertake a Master Plan for the Kerr Taylor Reserve incorporating the recommendations included in the Kerr Taylor Reserve Stage 1 Needs Assessment Summary Report dated March 2008.
    3. That the Board Parks Spokespersons be involved in the Master Plan process for the Kerr Taylor Reserve.
    4. That the St Lukes Environmental Protection Society and the Mt Albert Historical Society be included in the Master Plan process for the Kerr Taylor reserve.
    5. That the report of the SLIPs co-ordinator be corrected to reflect the fact that STEPS was incorporated in August 2005, not 2006.
    6. That John Nash, Senior Open Space Planner, be thanked for his attendance and the information provided.

    CARRIED

  7. Top MT ALBERT ROAD/CARRINGTON ROAD CONGESTION

    Moved: Anderson/Donnelly

    1. That the Board notes that it is concerned about the recent increase in traffic congestion after the removal of a traffic clearway lane and the introduction of cycle lanes in Mt Albert and Carrington Roads.
    2. That the Board requests that officers report to the Board on the current congestion in Mt Albert and Carrington Roads, and on all options to alleviate the problem, including redesign or removal of the cycle lanes.

    The chairperson moved the following amendment, seconded by Cr Casey:

    1. That the Board notes recent reported increase in traffic congestion and safety issues at the Mt Albert and Carrington Roads intersection.
    2. That the Board requests that officers report to the Board on the current congestion and traffic safety issues in Mt Albert and Carrington Roads and the possible relationship to the introduction of cycle lanes and the removal of the clearways and make suggestions to alleviate the problem.
    3. That officers investigate the following measures as a means of alleviating problems associated with congestion on Mt Albert and Carrington Roads:
      1. restoration of speed bumps on Allendale Road which have been affected detrimentally due to the resealing of the road which has increased road height and consequently reduced the height of the speed bumps;
      2. removal of the last two parking bays on Allendale Road at both the north-east corner and north-west corner from Mt Albert Road or, alternatively, placing time restrictions on parking in these bays during the morning rush hour;
      3. painted hatching on both sides of Mt Albert Rd at the intersection with Allendale Road which will indicate a no stopping area while cars are in a queue waiting for the lights;
      4. the erection of a stop sign at the end of MacLean St at its intersection with Allendale Road;
      5. enforcement of red light running at the Mt Albert and Carrington roads intersection.
    4. That the Board requests that officers report to the May 2008 Board meeting on the matters outlined in resolution C above, together with the timeline for a formal review of the cycle lanes on Mt Albert and Carrington Roads.
    5. That the report to the Board include the reasons for the lack of seating in the bus stops that were relocated as part of the installation of cycle lanes on Mt Albert Road.

    CARRIED

    The chairperson put the substantive motion:

    1. That the Board notes recent reported increase in traffic congestion and safety issues at the Mt Albert and Carrington Roads intersection.
    2. That the Board requests that officers report to the Board on the current congestion and traffic safety issues in Mt Albert and Carrington Roads and the possible relationship to the introduction of cycle lanes and the removal of the clearways and make suggestions to alleviate the problem.
    3. That officers investigate the following measures as a means of alleviating problems associated with congestion on Mt Albert and Carrington Roads:
      1. restoration of speed bumps on Allendale Road which have been affected detrimentally due to the resealing of the road which has increased road height and consequently reduced the height of the speed bumps;
      2. removal of the last two parking bays on Allendale Road at both the north-east corner and north-west corner from Mt Albert Road or, alternatively, placing time restrictions on parking in these bays during the morning rush hour;
      3. painted hatching on both sides of Mt Albert Rd at the intersection with Allendale Road which will indicate a no stopping area while cars are in a queue waiting for the lights;
      4. the erection of a stop sign at the end of MacLean St at its intersection with Allendale Road;
      5. enforcement of red light running at the Mt Albert and Carrington roads intersection.
    4. That the Board requests that officers report to the May 2008 Board meeting on the matters outlined in resolution C above, together with the timeline for a formal review of the cycle lanes on Mt Albert and Carrington Roads.
    5. That the report to the Board include the reasons for the lack of seating in the bus stops that were relocated as part of the installation of cycle lanes on Mt Albert Road.

    CARRIED

  8. Top DISTRICT PLAN REVIEW AS IT APPLIES TO EDEN/ALBERT

    Moved: Dempsey/Fryer

    1. That the Manager City Planning be requested to attend the May meeting of the Eden/Albert community board to:
      1. explain how the Liveable Communities Plan for Mt Albert will be part of the District Plan Review,
      2. explain how and when planning at the neighbourhood/precinct level in the Eden/Albert ward will be made available for comment as part of District Plan Review;
      3. present the draft area plans for Eden/Albert; and
      4. detail citywide rules and their relationship to area and neighbourhood/precinct plans.
    2. That the Manager City Planning be requested to:
      1. detail timetables for City Planning to meet with community, planning and environmental groups and organisations in the Eden Albert Ward to discuss issues, opportunities, strengths and weaknesses of the District Plan Review process, the ten research areas, and the creation of a neighbourhood/precinct plan for the various communities in the Eden Albert ward; and
      2. confirm with the Board that the meetings with community, planning and environmental groups and organisations in the ward will be undertaken with reference to the new consultation policy of Council.

    CARRIED

  9. Top MAUNGAWHAU - MT EDEN PROJECT UPDATE.

    Moved: Dempsey/Fryer

    1. That the report and resolutions of the 9 April 2008 Arts, Culture and Recreation committee meeting be received.
    2. That the Board notes the following passage from the Maungawhau Management Plan 2007;

    D1.5 Vehicle access

    Visitors are currently able to freely access the mountain by vehicles during daylight hours. Vehicle access is provided from Mt Eden Road, and Puhihuia Road leads such traffic to the summit. Current data indicates that an average of 600 vehicles access the summit everyday [10]. Maungawhau-Mt Eden is the only one of Auckland's inner city cone summits that can be easily accessed by tour buses, and therefore attracts a high volume of such traffic. Buses currently account for 8-12 per cent [11] of the vehicles accessing the summit, numbering approximately 60 per day. These bus tours are often part of larger sightseeing tour of the city.

    While offering a unique view of Auckland from the summit, unrestricted access has caused concerns over pedestrian safety, congestion, and damage to the site itself. Public safety relates to pedestrian safety, threats from socially unacceptable behaviours at night, and crime including theft. Pedestrian safety is of particular concern given that access along Puhihuia Road is currently shared with vehicles, including large buses. There are also concerns over the inability of the road to sustain the current levels of traffic. The significance and sensitivity of the site restrict the degree to which this infrastructure can be upgraded.

    1. That the Board notes that the officer's report to the April 2008 Arts, Culture and Recreation committee observes:
      1. That Maungawhau visitors are not actively managed or catered for.
      2. That a poor visitor experience occurs.
      3. There is further degradation of the mountain as people attempt to use a congested site without adequate track or information.
      4. That there is no information about the significance of the site.
      5. The main summit road (Puhi Huia) is in poor condition.
      6. There is congestion at the summit carpark.
      7. There is conflict between pedestrians, cyclists and vehicles on the summit road.
      8. That there is erosion of archeological features
    2. That the Board notes the long-standing interest in the ongoing care, rehabilitation and protection of Maungawhau by the Maungawhau Advisory Group.
    3. That the Board recommends the following to the May 2008 meeting of the Arts, Culture and Recreation Committee:
      1. That the Maungawhau Advisory Group be invited to give feedback and advice to Council on the recommendations within the report of the Senior Open Space Planner, dated 9 April 2008.
      2. That due to widespread community concerns regarding the ongoing use of the maunga by buses and cars, Council explore a mechanism for controlling bus and car access ranging from prohibition to rationing.
      3. That lightweight vehicular transport for elderly and disabled visitors be provided for as recommended in the Management Plan for Maungawhau.
      4. That a timetable be provided and published for the implementation of the recommendations of the Maungawhau Management Plan.
      5. That the Committee adopts the recommendations of the Council officer's report dated 9 April 2008
      6. That Council officers Ruth Stokes and Elizabeth Parkin be invited to attend the May 2008 Arts, Culture and Recreation Committee meeting to speak to their April 2008 report, and the Board's resolutions.
    4. That the Board requests that resolution E be an agenda item on the May 2008 meeting of the Arts Culture and Recreation Committee meeting, and that the Board chairperson be permitted to speak to the item at the meeting.

    CARRIED

  10. Top DOMINION ROAD 2016 PROJECT - LAND ACQUISITION

    Moved: Dempsey/Chase

    1. That the report and resolutions of the 3 April 2008 Transport committee meeting be received.
    2. That the Board notes that the design of the Dominion Road 2016 project does not address the issue of trams/light rail along the corridor.
    3. That the Board holds a workshop with relevant officers regarding the design of the transit corridor, and future-proofing the design including looking at options of trams/light rail in the centre of the road, as used in many parts of Europe and in Melbourne.
    4. That the Board recommends to the Transport Committee that trams/light rail be considered in all planning and design of the Dominion Road 2016 project in light of the fact that trams/light rail is more cost-effective in the long run, environmentally friendly and offers potential for linkages with existing rail services.

    CARRIED

  11. Top REQUEST FOR FUNDING - THE TREE COUNCIL

    Moved: Fryer/Donnelly

    That the Board allocates an amount of $200 from its 2007/2008 discretionary funding budget to The Tree Council as a donation towards its work.

    CARRIED

  12. Top CONSULTATION POLICY

    Moved: Hicks/Fryer

    1. That the Board provides feedback on the draft consultation policy to the democracy advisor by 2 May 2008.
    2. That the Board notes that feedback from the Consultation Policy workshop held with Community Board Chairs and with Councillors is not reflected in the draft consultation policy.

    CARRIED

    The meeting adjourned at 8.52 pm and reconvened at 8.57 pm.

  13. Top 2008/2009 DRAFT ANNUAL PLAN

    Moved: Dempsey/Anderson

    That Councillor Casey be delegated prepare the Board's submission to Council's 2008/2009 draft annual plan.

    CARRIED

  14. Top BYLAW REVIEW - PUBLIC DOMAIN AND ENVIRONMENTAL RELATED BYLAWS

    Moved: Dempsey/Fryer

    That a working party of the chairperson and deputy chairperson prepare the Board's submission on the public domain and environmental health bylaws.

    CARRIED

  15. Top INWARDS CORRESPONDENCE

    Moved: Dempsey/Chong

    1. That the Board writes to the NZ Community Boards Association requesting that they take up the issues raised by the Golden Bay Community Board to establish a definitive declaratory judgement in the courts on the legality of charging a community a targeted rate for the operation of their community board.
    2. That the correspondence from the Golden Bay Community Board be conveyed to the Auckland and Far North Region Community Boards Association for distribution to their members with a recommendation of support.

    CARRIED

  16. Top PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES

    Moved: Dempsey/Fryer

    1. That the report and resolutions of the 9 April 2008 Arts, Culture and Recreation committee be received.
    2. That the Board notes that the Mt Albert shopping centre is a busy town centre due to the proximity of Unitec [with daily student numbers of 25,000] and five local schools, proximity to a major rail and bus hub that handles large numbers of users, and the popularity of the centre as a local shopping centre.
    3. That the Board recommends to the Arts, Culture and Recreation committee:
      1. That the Mt Albert town centre be provided with street cleaning orderlies funded from re-allocation of $15,000 from the $49,000 planned for street cleaning in the Remuera town centre for the financial year 2008/2009.
      2. That the following areas be added to the schedule of Street Cleaning Orderly Services: Dominion and Mt Albert, Dominon and Balmoral, Valley and Domnion, and Mt Eden Village.

    CARRIED

  17. Top TRANSIT NZ STATE HIGHWAY 20 WATERVIEW CONNECTION

    Moved: Dempsey/Donnelly

    1. That the resolutions of the 3 April 2008 meeting of the Transport committee be received.
    2. That the Board notes that none of the suggested amendments made by the Board on two separate occasions were incorporated by the Chair of the Transport Committee into the resolution of the Transport Committee with regard to Council's position on State Highway 20 Waterview connection.
    3. That the Board notes that the Chair of the Transport Committee has never visited the proposed sites of the SH20 Waterview project.
    4. That the Board offers the opportunity to all members of the Transport committee to have a site visit and engage with affected communities regarding the SH20 Waterview connection.
    5. That the Transport committee be requested to make a supplementary submission to Transit NZ incorporating the Board's March 2008 resolutions.

    CARRIED

  18. Top CHAIRPERSON'S REPORT

    Moved: Dempsey/Anderson

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 18]

  19. Top COUNCILLORS' REPORTS

    Moved: Dempsey/Anderson

    1. That the verbal report of Councillor Fryer regarding the following be received:
      • Kingsland shopping centre upgrade
      • Landscape plan for Eden park
      • Queens Road Balmoral unauthorised business
      • Fleet Street parking issues
      • Metrowater and St Lukes developments
    2. That the verbal report of Councillor Donnelly regarding the following be received:
      • Eden Park resource consent issues
    3. That the verbal report of Councillor Casey regarding the following be received:
      • Billboards

    CARRIED

  20. Top BOARD MEMBERS' REPORTS

    Moved: Dempsey/Fryer

    1. That the report of Board Member Anderson regarding the following be received:
      • Mt Albert art project
      • Mt Albert business association
    2. That the report of Board Member Chase regarding the following be received:
      • Local Government NZ community board conference
    3. That the report of Board Member Chong regarding the following be received:
      • Local Government NZ community board conference

    CARRIED

  21. Top GROUP ACTIVITY REPORTS

    Moved:Anderson/Hicks

    That the group activity reports be received.

    CARRIED

  22. Top REPORTS REQUESTED/PENDING

    Moved: Dempsey/Fryer

    1. That the list of reports requested/pending as at April 2008 be received.
    2. That the Board notes the advice from the Group Manager, ACR Policy of officers' intention to report to the Arts, Culture and Recreation Committee's April 2008 meeting on the resolution from the Board's 23 January 2008 meeting regarding Maungawhau.
    3. That the Board seeks an assurance that a response will be provided to the Board's May 2008 meeting to the following resolution from the Board's January 2008 meeting

    That the Manager, ACR Policy, be requested to provide responses to the following issues to the Board's February 2008 meeting:

    1. exact details of how the targeted rate for volcanic cones collected from 2005/2006 until the end of the 2007/2008 financial years will have been spent;
    2. specifically, how much from general and targeted rates has been spent on the improved management of Maungawhau over the last three years [2004-2007].

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 9.50 pm.
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