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Eden Albert Community Board
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MINUTES OF A MEETING OF THE EDEN ALBERT COMMUNITY BOARD

HELD ON WEDNESDAY, 28 MAY 2008 AT 6.30 PM

PRESENT: Mr Christopher Dempsey Chairperson
  Mr Phil Chase Deputy Chairperson
[dep 10.02 am item 19]
  Ms Pauline Anderson  
  Mrs Virginia Chong, JP [dep 9.01 pm item 9]
  Mr Ryan Hicks  
  Councillor Dr Cathy Casey  
  Councillor Mark Donnelly  
  Councillor Glenda Fryer  

  1. Top APOLOGIES

    Moved: Dempsey/Chase

    That the apology of Board Member Harvey for non-attendance be accepted.

    Councillor Donnelly moved the following amendment by way of addition, seconded by Board member Anderson:

    That the Board Chairperson contact Board member Harvey to ascertain her intentions regarding meeting attendance.

    CARRIED

    The Chairperson put the substantive motion:

    1. That the apology of Board Member Harvey for non-attendance be accepted.
    2. That the Board Chairperson contact Board member Harvey to ascertain her intentions regarding meeting attendance.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Dempsey/Chase

    That the minutes of the Eden/Albert community board meeting held on Wednesday, 23 April 2008, be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. VARIOUS ISSUES - PETER BOYS

    Peter Boys spoke regarding the following:

    • Upgrade work on the Owairaka Avenue reserve site and plantings. It was suggested that it might be an appropriate site for an Arbor Day planting.
    • Installation of traffic lights at the Euston Road/Mt Albert Road intersection and red light cameras at the Kingsway intersection with St Lukes Road.
    • Dead branches on the Roy Clements Treeway.
    • Replacement of the community board photo at the Mt Albert library.

    Moved: Dempsey/Donnelly

    That Peter Boys be thanked for his presentation regarding the Owairaka Avenue reserve upgrade, traffic light installation at the Euston Road intersection with Mt Albert Road, dead branches on the Roy Clements Treeway and replacement of the community board photo at the Mt Albert library.

    CARRIED

    4.2. KERR TAYLOR RESERVE - ST LUKES ENVIRONMENTAL PROTECTION SOCIETY

    Elizabeth Walker spoke to her tabled submission.

    [ATTACHMENT 4.2]

    Moved:Dempsey/Fryer

    1. That Pat Prescott and Elizabeth Walker be thanked for their presentation regarding the Kerr Taylor Reserve/Meola Creek.
    2. That the Board chairperson be delegated to meet with the relevant officers regarding the comments made in point 5 of the tabled report of the St Lukes Environmental Protection Society Inc and report to the Board on the outcome.

    CARRIED

    4.3. NEIGHBOURHOOD SUPPORT - KEVIN HICKS

    The chair of Neighbourhood Support - Auckland City, Kevin Hicks, introduced Kim Sherlock, Mt Albert co-ordinator and Linda Brown, Mt Eden/Balmoral co-ordinator for Neighbourhood Support. He explained the role of the group and advised that Neighbourhood Support was seeking a stronger working relationship with the Council. Mr Hicks also sought feedback from the Board on areas that the group should target and how they can assist the community.

    Moved:Dempsey/Donnelly

    1. That Kevin Hicks be thanked for his presentation regarding Neighbourhood Support activities.
    2. That the Community Services Committee be advised that the Board supports the work of Neighbourhood Support and the would like to encourage closer Council/Neighbourhood Support relationships.

    CARRIED

    4.4. FRIENDS OF OAKLEY CREEK - WENDY JOHN

    Wendy John thanked the Board for its past support for the Friends of Oakley Creek and provided information on the volunteer hours undertaken by the group over the past four years. She also sought an update on SLIPs applications made by the group. Concerns were also raised about fishing and taking of eels from the creek and, in particular, the endangered eels, and requested that multilingual signs be installed as a matter of urgency.

    Wendy also mentioned that two bridges along the creek required replacement and requested that the bridge with the rotting timber be replaced as soon as possible.

    Moved: Dempsey/Anderson

    That Wendy John be thanked for her presentation regarding Oakley Creek issues.

    CARRIED

  5. Top SANDRINGHAM UNDERGROUNDING PROJECT

    Vector representatives Ross Malcolm and Tammy Flavell provided a verbal update on the Sandringham undergrounding project.

    Moved: ./.

    1. That Ross Malcolm, Manager OIP/Special Projects, and Tammy Flavell, Community Relations Manager, Vector Limited, be thanked for their presentation.
    2. That the Group Manager, Environmental and Utility Management, be requested to ensure that sewer separation is carried out at the same time as Vector's undergrounding project in Sandringham, and advise the Board with the reasons if this is unable to be accomplished.

    CARRIED

  6. Top DISTRICT PLAN REVIEW AS IT APPLIES TO THE EDEN/ALBERT WARD

    Moved: Dempsey/Chase

    1. That David Clelland be thanked for his presentation.
    2. That the Manager City Planning be requested to attend the Board's June 2008 meeting to present the draft areas plans for the Eden/Albert ward.

    CARRIED

  7. Top MT ALBERT ROAD CYCLE LANES AND TRAFFIC ISSUES

    Moved: Chase/Donnelly

    1. That the report of the Senior Transport Planner and the Road Safety Traffic Engineer dated 19 May 2008 be received.
    2. That the Manager, Transport Assets and Operations, be requested to continue to investigate the existing local area traffic management measures on Allendale Road and surrounding streets.
    3. That the Manager, Transport Strategy, be requested to work with the NZ Police for targeted enforcement of red light running at the Mt Albert Road/New North Road/Carrington Road intersection.
    4. That the Manager, Transport Strategy, be requested to report on design parameters for the clearway on Mt Albert Road.
    5. That Daniel Newcombe, Senior Transport Planner, be thanked for his attendance.

    CARRIED

    The meeting adjourned at 9.01 pm and reconvened at 9.08 pm.

  8. Top MAUNGAWHAU - MT EDEN - ONGOING MANAGEMENT AND CARE

    Moved: Chong/Fryer

    1. That the resolutions from the 14 May 2008 meeting of the Arts, Culture and Recreation committee, together with the response from the Chief Executive, be received.
    2. That the Chief Executive be thanked for his response.
    3. That the Board requests that Council officers work on improved communication channels regarding the management of Maungawhau and suggests that the communication channel can be done by the creation of a regular 'newsletter' edited by a nominated person (chosen from stakeholders - Council, Maungawhau Advisory Group, Friends of Maungawhau, Department of Conservation, Ngati Whatua, Auckland Regional Council), and that the newsletter be issued at quarterly intervals and contain updates from all stakeholders, such as copies of resolutions, copies of reports and information about the maunga.
    4. That given the public interest in the management of Maungawhau, and the fact that Maungawhau is a key tourist destination, the Group Manager ACR Policy be requested to clarify what exactly is happening on the mountain, and how ratepayers' funds are being spent.
    5. That the Board requests that the Chief Executive clarify what, if any, Maungawhau management projects are being cut in Council's budget.

    CARRIED

  9. Top MEOLA SEWER OVERFLOWS

    Moved: Fryer/Donnelly

    That the report and resolutions of the 8 May 2008 City Development committee meeting be received.

    CARRIED

  10. Top EDEN PARK COSTS TO RATEPAYERS

    Moved: Chase/Anderson

    1. That the Board requests that the appropriate Council committee consider investing the suggested Eden Park Cup $56 million in more genuine 'legacy' developments like footpath upgrades, new park purchases, new community centre developments, town centre improvements, footpath upgrades, public safety improvements or public transport improvements.
    2. That officers note that the Board opposes any removal of houses zoned Residential 1 'heritage' in the vicinity of Eden Park.
    3. That the Board requests:
      1. that officers present roading and walkway plans associated with the Rugby World Cup to the June 2008 Board meeting, prior to the plans being finalised for consultation;
      2. that it be fully involved in the development of the Eden Park precinct plan; and
      3. that officers present the capital works programme proposed for the Eden Park precinct to the June 2008 Board meeting, prior to specific projects being approved by the relevant Council committee.
    4. That Council officers note problems with traffic during games at Eden Park, in particular ongoing parking infringements, and update traffic management plans used for events held at Eden Park, including investigation of temporary closure of streets around the stadium for conversion into temporary pedestrian zones.

    CARRIED

  11. Top HANDWEAVERS AND SPINNERS GUILD - LEASED CLUBROOMS

    Moved: Dempsey/Anderson

    1. That the Group Manager, Arts, Culture and Recreation, be requested to urgently work with the Handweavers and Spinners Guild to investigate means of securing the Guild's clubrooms from theft and damage, and Council property from damage, along with investigations into the possibility of finding a more appropriate venue for the Guild, or the gates being restored and locked at 6pm to 6am, with a set of keys being given to the Guild for their convenience.
    2. That lease officers be requested to provide an update to the Board chair on the groups awaiting shared use of community facilities, together with the facilities in the Eden/Albert ward that are currently available for shared use.

    CARRIED

  12. Top MT ALBERT GRAMMAR SCHOOL SWIMMING POOL TRUST - APPOINTMENT OF NEW TRUSTEE

    Moved: Fryer/Donnelly

    That the Board appoints the Chair to the vacancy on the Mt Albert Grammar School Swimming Pool Trust created by the resignation of Councillor Casey.

    CARRIED

  13. Top DRAFT AUCKLAND REGIONAL PARKING STRATEGY

    Moved: Fryer/Dempsey

    That a working party of Councillor Fryer, the Board chair and Board member Chong provide feedback on the draft Auckland Regional Parking Strategy by 4 July 2008.

    CARRIED

  14. Top DISCRETIONARY FUNDING APPLICATION - ST BARNABAS CHURCH PLAYGROUP

    Moved: Fryer/Donnelly

    1. That the discretionary funding application from the St Barnabas Church Playgroup be received.
    2. That the Board approves the allocation of an amount of $600 from its 2007/2008 discretionary funding budget to the St Barnabas Church Playgroup towards purchase of new play equipment.
    3. That the St Barnabas Church Playgroup provide an accountability statement to the Board following expenditure of the grant of $600.

    CARRIED

  15. Top DISCRETIONARY FUNDING APPLICATION - NEW ZEALAND RECREATION ASSOCIATION CONFERENCE ATTENDANCE

    Moved: Fryer/Dempsey

    That this item be deferred until the Board's July 2008 meeting and be reconsidered under an item on the use of discretionary funding for Board members' attendance at conferences.

    CARRIED

  16. Top DOMINION ROAD 2016 PROJECT

    Moved: Donnelly/Dempsey

    That the report and resolutions of the 3 April 2008 Transport committee meeting be received.

    CARRIED

  17. Top SLIPS PROJECT UPDATE

    Moved: Dempsey/Donnelly

    That the memorandum of the SLIPs Coordinator, dated 14 May be received.

    CARRIED

  18. Top CHAIRPERSON'S REPORT

    Moved: Dempsey/Chase

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 18]

  19. Top COUNCILLORS' REPORTS

    Moved: Dempsey/Anderson

    1. That the report of Councillor Donnelly regarding the following be received.
      • Mt Albert suggested property purchase
      • Security issues in Eden Valley
      • Eden Park expo and community consultation
      • Clear Harbours Alliance site proposals and traffic management
    2. That the report of Councillor Fryer regarding the following be received:
      • Clear Harbours Alliance Altham Avenue site proposal

    CARRIED

  20. Top BOARD MEMBERS' REPORTS

    There were no reports.

  21. Top REPORTS REQUESTED/PENDING

    Moved: Dempsey/Fryer

    That the list of reports requested/pending as at May 2008 be received.

    CARRIED

  22. Top GROUP ACTIVITY REPORTS

    Moved: Donnelly/Hicks

    That the group activity reports for April 2008 be received.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 10.08 pm.
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