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Eden Albert Community Board
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MINUTES OF A MEETING OF THE EDEN ALBERT COMMUNITY BOARD

HELD ON WEDNESDAY, 25 JUNE 2008 AT 6.30 PM

PRESENT: Mr Christopher Dempsey Chairperson
  Mr Phil Chase Deputy Chairperson
  Ms Pauline Anderson  
  Mrs Virginia Chong, JP  
  Ms Elinor Harvey  
  Councillor Dr Cathy Casey  
  Councillor Mark Donnelly  
  Councillor Glenda Fryer [arr at 6.37pm during item 4.1]

  1. Top APOLOGIES

    Moved: Dempsey/Chase

    That the apologies from Board Member Hicks for non-attendance and Councillor Fryer for lateness be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Dempsey/Casey

    That the minutes of the Eden/Albert community board meeting held on Wednesday, 28 May 2008, be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. FOOTHPATHS - MARY FLEMING

    Mary Fleming spoke to her tabled submission and highlighted a number of footpath hazards which created problems for people using wheelchairs and other mobility equipment, and those persons less mobile. She also highlighted difficulties with accessibility at pram crossings.

    [ATTACHMENT 4.1]

    Moved: Dempsey/Harvey

    1. That Mary Fleming be thanked for her presentation regarding footpaths in the Eden/Albert ward.
    2. That the Board chair and Board member Chong meet with officers regarding the footpath issues raised by Ms Fleming following receipt of a list of sites where footpaths are considered to be an issue, with a priority rating for repairs.
    3. That the democracy advisor arrange for a map to be provided to the Board depicting, where possible, the location of retirement villages and disability centres in the Eden/Albert ward.

    CARRIED

    4.2. KERR TAYLOR RESERVE - NICK GOLDWATER

    Nick Goldwater, Pat Prescott and Liz Walker outlined their vision for a wetland in the Roy Clements Treeway. It was suggested that they submit a SLIPs proposal for a grant to undertake the work to create a wetland, which would ultimately need to be vetted by council officers.

    Moved: Casey/Anderson

    1. That Nick Goldwater, Liz Walker and Pat Prescott be thanked for their presentation regarding a wetland in the Roy Clements Treeway.
    2. That the Board supports the concept of a wetland in the Roy Clements Treeway.

    CARRIED

    4.3 NOISE COMPLAINT - CONRAD JUNG

    Conrad Jung spoke of the noise emanating from equipment at the health and sports facility in Morningside Drive which contributed to him being unable to sleep during part of the night. He argued that the district plan was not the law of the land and that council should be able to do something to stop the noise.

    Moved: Chong/Anderson

    1. That Mr Jung be thanked for his presentation regarding noise problems.
    2. That the Board chair liaise with relevant council officers regarding Mr Jung's noise complaints.

    CARRIED

  5. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS)

    Moved: Chase/ Anderson

    1. That the report of the SLIPs Project Portfolio Leader dated 13 June 2008 be received.
    2. That the Board endorses the following SLIPs projects for vetting by council officers:
      • Mt Eden village beautification project, street upgrade and design
      • Mt Eden village - 2 Stokes Road [refer resolution D]
      • Aitken Reserve playground upgrade - assessment
      • Eden/Albert CAB noticeboard
      • Disraeli Reserve bollards
      • Fowlds Park dog exercise areas access from Western Springs Road
      • Kerr Taylor Reserve restoration plan
      • Landscape Road cycle lanes
      • Morningside heritage assessment
      • Mt Albert heritage assessment
      • Mt Eden to Dominion Road cycle safety modifications stage 2, consultation and detailed design
      • Nixon Park skate park stage 2 detailed design [refer resolution E]
      • Nixon Park skate park stage 3 physical works
      • Oakley Creek/Te Auaunga waterfall area upgrade
      • Oakley Creek/Te Auaunga walkway signage stage 1
      • Oakley Creek/Te Auaunga walkway signage stage 2
      • Shopping centre bike stands stage 1
      • Shopping centre bike stands stage 2
      • Table tennis tables for Mt Albert War Memorial Reserve [Rocket Park]
    3. That the Anderson Park playground project upgrade be deleted from the list of new SLIPs projects due to advice received that this project is on the renewals list for the 2008/2009 financial year.
    4. That the Board understands that 2 Stokes Road is a council asset which produces an income and consequently considers that the SLIPS proposal for that asset should be funded by the income stream generated from that asset.
    5. That officers, when scoping the Nixon Park skate park, be requested to make reference to the skate park located in Waitangi Park in Wellington.
    6. That the Board approves that the anti-graffiti utility box covering project proceed to scoping.
    7. That a deputation of Board members request to speak to the Transport committee's next meeting on the Asquith Avenue cycle safety improvements project with a view to gaining funding from another budget for this project.
    8. That the Board approves, in principle, a grant to the Mt Eden Methodist Church Charitable Trust of $50,000 towards projects to be identified.
    9. That the Board approves the allocation of $15,500 to the continuation of Oakley Creek revegetation and nominates the chair as the Board's spokesperson for the project.

    CARRIED

    The meeting adjourned at 8.40 pm and reconvened at 8.45pm.

  6. Top ONGOING CARE AND MANAGEMENT OF MAUNGAWHAU - MT EDEN

    Moved: Casey/Donnelly

    1. That the report of the Senior Open Space Planner dated 16 June 2008 be received.
    2. That officers be requested to report to the July 2008 Board meeting on the options for improving Maungawhau.

    CARRIED

  7. Top PROVISION OF ADDITIONAL STREET CLEANING ORDERLIES

    Moved: Casey/Dempsey

    1. That the report and resolutions of the 27 May 2008 Arts, Culture and Recreation committee be received.
    2. That all members of the Board who worked with members of the community to achieve improvements in street cleaning of shopping centres in the Eden/Albert ward be thanked for their efforts.

    CARRIED

  8. Top NOTICE OF MOTION - PURCHASE OF 17 KELLY STREET, MT EDEN

    Moved: Fryer/Casey

    1. That because the Eden/Albert ward has the lowest amount of open space in Auckland city per 1,000 people, the Board recommends to the Arts, Culture and Recreation Committee that it consider the strategic purchase of 17 Kelly Street to provide critical open space in Auckland city.
    2. That the Manager, ACR Policy, be requested to report to the Board on the process in place to identify possible future purchases of land for open space purposes in the Eden/Albert ward.
    3. That the Manager, ACR Policy, be requested to confirm what processes are in place to work with central government on identifying land that may become surplus to its requirements, and how identification of that land supports future open space purposes.

    CARRIED

  9. Top NOTICE OF MOTION - SCHEDULING OF TREES IN THE EDEN/ALBERT WARD

    Moved: Fryer/Casey

    1. That the map of scheduled trees in the Eden/Albert ward as at 17 June 2008 be received.
    2. That community board members send suggestions through to the Heritage Section of City Planning on any additional trees that could be suitable for scheduling in the isthmus district plan review.
    3. That the above resolutions be forwarded to all community boards for their information.

    CARRIED

  10. Top TAGGING ALONG THE RAIL LINES IN THE EDEN/ALBERT WARD

    Moved: Chase/Casey

    1. That the Board delegates Board member Chase to write to ARTA and OnTrack offering to host a meeting, along with the Board Chair, with representatives from ARTA, OnTrack and Council to discuss more efficient and effective removal of tagging and graffiti within the rail corridor, and removal from private residences adjoining the rail corridor, within the Eden/Albert Ward.
    2. That the Chairperson and Deputy Chairperson make a deputation to the Community Services Committee to raise the issue of tagging along rail lines on a city wide basis.

    CARRIED

  11. Top DISCRETIONARY FUNDING APPLICATION - MT ALBERT HISTORICAL SOCIETY

    Moved: Casey/Chong

    1. That the discretionary funding application from the Mt Albert Historical Society be received.
    2. That the Board allocates an additional amount of $959.50 from its 2007/2008 discretionary funding budget to the Mt Albert Historical Society towards newsletter publishing.

    CARRIED

  12. Top DISCRETIONARY FUNDING APPLICATION - STEPS

    Moved: Fryer/Chase

    1. That the discretionary funding application from the St Lukes Environmental Protection Society be received.
    2. That the Board allocates an amount of $959.50 from its 2007/2008 discretionary funding budget to the St Lukes Environmental Protection Society towards infill planting in the planting strips alongside the Meola Creek within the Kerr Taylor reserve.

    CARRIED

  13. Top EDEN PARK ADVISORY GROUP

    Moved: Fryer/Chase

    That the Board chairperson be appointed to the Eden Park advisory group in place of Board member Chase.

    CARRIED

  14. Top CHAIRPERSON'S REPORT

    Moved: Dempsey/Anderson

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 14]

  15. Top COUNCILLORS' REPORTS

    Moved: Dempsey/Anderson

    1. That the verbal report of Councillor Casey regarding the following be received:
      • Disruption to businesses in Kingsland arising from Clear Harbour Alliance work
    2. That the verbal report of Councillor Donnelly regarding the following be received:
      • District plan review process
      • Relationship between Unitec and the Mt Albert town centre
      • Public places bylaw submission and littering
    3. That the verbal report of Councillor Fryer regarding the following be received:
      • Meola creek issues
      • Possible scheduling of heritage trees
      • 29 Altham Avenue independent commissioner decision

    CARRIED

  16. Top BOARD MEMBERS' REPORTS

    Moved: Chase/Casey

    1. That the verbal report of Board member Anderson regarding the following be received:
      • Mt Albert Business Association first meeting planned
    2. That the verbal report of Board member Chong regarding the following be received:
      • Meeting with CAB
      • Methodist Church Trust meeting

    CARRIED

  17. Top REPORTS REQUESTED/PENDING

    Moved: Dempsey/Fryer

    1. That the list of reports requested/pending as at June 2008 be received.
    2. That the Arts, Culture and Recreation Committee be requested to update the Board regarding the Eden Park precinct plan and the involvement of the Board in its development.
    3. That the Chief Executive be requested to attend the July 2008 Board meeting to clarify the process for reports requested by the Board.

    CARRIED

  18. Top GROUP ACTIVITY REPORTS

    Moved: Fryer/Chase

    That the group activity reports be received.

    CARRIED

  19. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Dempsey/Chase

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    C1 Combined Redevelopment of Mt Albert shops and rail station Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(i)

    The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

    In particular, this report contains information that could prejudice or disadvantage council's future negotiations with tenants or landowners.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 10.07 pm.
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