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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE EDEN ALBERT COMMUNITY BOARD

HELD ON WEDNESDAY, 23 JULY 2008 AT 6.30 PM

1. APOLOGIES

   Moved:Dempsey/Chase

   That the apology of Board member Harvey for non-attendance be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved:Chase/Donnelly

   That the minutes of the Eden/Albert community board meeting held on 25 June 2008 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1 MAUNGAWHAU ISSUES - BOB DEMLER

   The chairman of the Maungawhau Advisory Group, Bob Demler, reported on his attendance at a recent meeting between himself, Councillor Fryer and a council officer. This meeting had been requested by MAG with a view to establishing a council position on the implementation plan for Maungawhau. Mr Demler raised concerns about the management of Maungawhau and management of volcanic cones in general.

   Moved: Dempsey/Chong

   1. That Bob Demler be thanked for his presentation regarding Maungawhau issues.
   2. That the Board supports the Maungawhau Advisory Group writing to the Minister for Conservation outlining the concerns raised by Mr Demler.
   3. That the Board requests that officers report to its August 2008 meeting responding to the resolutions passed by the Board at its January 2008 meeting.
   4. That the Board recommends that the Maungawhau Advisory Group seek a deputation to a Council meeting with a view to presenting the issues raised by Mr Demler regarding the management of Maungawhau.
   5. That the Board chairperson liaise with the chairs of other community boards regarding seeking a deputation to Council on general volcanic cones issues.

   CARRIED

5. DOG ACCESS TO WATLING RESERVE

   Moved:Donnelly/Anderson

   1. That the report of the Senior Planner, Citywide Strategy, dated 8 July 2008, be received.
   2. That the Board recommends that the time restrictions placed upon the Watling Reserve designated dog exercise area [when dogs are required to be on a leash] shall apply in the winter months from 9.00 am to 5 pm.

   CARRIED

   Cr Casey declared her interest and left the room for this item.

   Board member Chase asked that his vote against the motion be recorded.

6. GRANT OF NEW LICENSE - WAIATA ARTISTS TRUST, OWAIRAKA COMMUNITY GARDENS, 56-60 OWAIRAKA AVENUE, OWAIRAKA

   Moved:Dempsey/Fryer

   That the Board recommends to the Arts, Culture and Recreation Committee the granting of a new licence to the Waiata Artists Trust at 56-60 Owairaka Avenue, Owairaka on the following terms and conditions:

   • Term - five years commencing 1 July 2008
   • Rights of renewal - Nil
   • Rent - $500.00 plus GST per annum
   • Insurance - All insurance including public liability
     • That the licence include a clause requiring Waiata Artists Trust to provide a health and safety plan for the site within three months of occupation of the site
   • That the licence include a clause preventing the licensee from erecting any fence or building on the premises
   • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy and Auckland City Council's Community Gardens Policy

   CARRIED

7. ELECTION HOARDING SITES AND COMPLIANCE MONITORING PROCESS

   Moved:Dempsey/ Casey

   1. That the report of the Group Manager, Democracy Services, dated 4 July 2008 be received.
   2. That the Board endorses the following sites where election signs may be displayed on Council property pursuant to Clause 27.3.41 of the Signs Bylaw 2007:
      • Hendon Avenue at the entrance of Alan Wood Park, opposite Stewart Road
      • Edendale Reserve on Sandringham Road, next to the Shell Station
      • Fowlds Park, corner of Malvern Road and Western Springs Road
      • Fowds Park, opposite Mountain View Road, on the Western Springs Road frontage
      • Alan Wood Reserve near PakNSave, New North Road frontage
      • Bond Street, western berm
      • Mt Albert War Memorial Reserve, on the corner of New North Road and Selcourt Terrace
      • SE corner of Sandringham/Balmoral Roads intersection
      • SW corner of New North and St Lukes Roads
      • SE corner of Balmoral and St Andrews Road intersection
      • Ian McKinnon Drive just north of New Road bridge
      • Corner Devon Street and Ian McKinnon Drive
      • Bridgeman Reserve, Mt Eden Road
      • Maungawhau Reserve, cnr Normanby and Mt Eden Roads
      • Maungawhau Reserve, cnr Hillside Crescent South and Mt Eden Roads
      • Carrington Road near Woodward road, outside Penman House
      • Disraeli Reserve, Mt Eden Road
      • SW corner, Cnr of Greenlane and Manukau Roads
      • Bannerman Reserve, corner of Mountain View and Bannerman Road
      • 56 Owairaka Avenue, southern portion of the reserve
      • Sainsbury Reserve, corner of Sainsbury Road and Morningside Drive
   3. That the Board recommends that officers:
      1. defer until 2009 the decision to remove any election hoarding sites due to the closeness to the 2008 General Elections;
      2. meet with political campaign co-ordinators [or their equivalent] for both local government and central government parties to ascertain their views regarding the removal of election hoarding sites; and
      3. investigate an amendment to the existing Signs Bylaw to restrict by-election signs to the relevant Ward only.
   4. That the Board supports the improved compliance monitoring process outlined in the agenda report, including the driplines of trees, and recommends that officers enforce minimum height restrictions on election signs.

   CARRIED

8. EDEN PARK PRECINCT PLAN

   Moved:Donnelly/Casey

   1. That the draft Eden Park precinct plan be received.
   2. That the Board requests that the following changes be incorporated into the final version of the Eden Park precinct plan:
      1. that the plan be amended to remove the distinction between short and long term objectives, and that an overall set of objectives be developed, in conjunction with the Community Board, the Eden Park Advisory Group and other local groups, as appropriate.
      2. that the following key objectives be incorporated into the plan, with the necessary detailed changes they require:
         1. That the precinct plan will ensure the protection and, where possible, the enhancement of the local heritage character of the surrounding residential 1 area.
         2. That the precinct plan will look to internalise effects from events at Eden Park within the Eden Park grounds, and to minimise the impacts on the adjacent residential area.
         3. That the plan acknowledges and supports the normal non-event based use of the precinct area by residents, businesses and the wider community.
         4. That the precinct plan will endeavour to integrate event activities with the two neighbouring town centres, Kingsland and Eden Valley, and that, where possible, the plan will endeavour to support enhanced commercial benefits for these areas.
         5. That the plan supports public access and use of the parts of the Eden Park ground to be opened up for public use, such as the number 2 ground.
         6. That the plan supports the introduction of public art into the precinct area, both on the Eden Park site itself, but also in appropriate key locations within the precinct, which includes identification of sites of opportunity, and a process that identifies public art responses to those sites, and a framework to manage the process of commissioning, installation and post-installation issues.
         7. That the plan supports the undergrounding of powerlines.
      3. That a key "inner" precinct be defined, to include both the Eden Valley and Kingsland town centres, and an inner "pedestrianised" residential block, to include Onslow Road through to and including Burnley Terrace, Rossmay Terrace and Altham Avenue, and that the plan supports the Traffic Management Plan for this area, in improving pedestrian access and co-ordinating buses and taxis on the boundary of this area, primarily on arterial roads.
      4. That the plan identifies an "outer" area, where it supports traffic and pedestrian flow to the "inner" pedestrianised block, and that this area will include the current identified area [as per page 2 of the precinct plan] but be extended to the east to include the parking area for large events at Eden Park.
   3. That the Board does not support the demolition or removal of any pre-1940s houses within the precinct plan area.
   4. That wording be tagged to the GIS image of the area, noting that the boundaries are not 'fixed', but the boundaries shown are indicative in scope only.
   5. That the Board expresses its displeasure at expenditure on Eden Park when there are so many more important legacies for the city, including volcanic cones and footpaths, that deserve this funding.
   6. That the Board recommends that officers be encouraged to consult more widely with affected parties over the Eden Park Precinct Plan, including the Eden/Albert community board.

   CARRIED

9. INCLUSION OF ART IN THE EDEN PARK PRECINCT PLAN

   This item was discussed during item 8.

10. RESIDENTIAL 2 CONTROLS

    Moved:Fryer/ Dempsey

    That a working party of Councillor Fryer and Board Members Dempsey, Chong and Anderson, be delegated to provide feedback to Council on the proposed residential 2 controls.

    CARRIED

11. DRAFT AUCKLAND REGIONAL ROAD SAFETY PLAN 2008-2012

    Moved:Fryer/ Chase

    That a working party of Board Members Dempsey, Chong and Chase be delegated to prepare a submission on the Draft Regional Road Safety Plan 2008-2012 and Draft Regional Arterial Road Plan.

    CARRIED

12. REVIEW OF LTCCP

    Moved:Dempsey/ Anderson

    That Board Members provide feedback to the Board chairperson on capital and operational projects that they would like to see included in the LTCCP under the following headings:

    • Quality natural environment
    • Quality built environment
    • Strong and healthy communities
    • Transport choices
    • Economic development
    • Lifestyle choices

    CARRIED

13. SALE OF LIQUOR (OBJECTIONS TO APPLICATIONS) - AMENDMENT BILL

    Moved:Chase/Donnelly

    That a working party of Board members Chase and Anderson be delegated to prepare the Board's submission on the Sale of Liquor Amendment Bill by 15 August 2008.

    CARRIED

    The meeting adjourned at 8.50 pm and reconvened at 8.55 pm.

14. 2009 COMMUNITY BOARDS CONFERENCE AND BEST PRACTICE AWARDS

    Moved:DempseyChase

    1. That the matter of attendance at the 2009 Community Boards conference be deferred until registration details become available.
    2. That the Board supports an entry in the 2009 CB Best Practice Awards centred on the Owairaka Community Gardens, including liaison with the relevant Council officers.

    CARRIED

15. DISCRETIONARY FUNDING APPLICATION - NEIGHBOURHOOD SUPPORT AUCKLAND CITY INC

    Moved:Fryer/Anderson

    That the discretionary funding application from Neighbourhood Support Mt Albert lie on the table until information is available regarding the establishment of a Mt Albert business association.

    CARRIED

16. NEW ZEALAND RECREATION ASSOCIATION CONFERENCE ATTENDANCE

    Moved:Fryer/Dempsey

    That the request for payment for the NZ Recreation Association conference attendance lie on the table in the meantime.

    CARRIED

17. LOCAL EVENT FUNDING APPLICATION - NEW ZEALAND HISTORIC PLACES TRUST

    Moved:Fryer/Casey

    1. That the local event funding application from the New Zealand Historic Places Trust dated 12 June 2008 be received.
    2. That the Board approves the allocation of an amount of $2,000 from its 2008/2009 local event funding budget for the Alberton Anniversary gala day, tagged to signage and small posters which acknowledge the community board.
    3. That the New Zealand Historic Places Trust provide an accountability statement to the Board following the expenditure of the allocation of $2,000.

    CARRIED

18. LOCAL EVENTS FUNDING APPLICATION - MT ALBERT YMCA

    Moved:Donnelly/Fryer

    1. That the local event funding application from the Mt Albert YMCA be received.
    2. That the Board allocates an amount of $4,000 from its 2008/2009 local event funding budget to the Mt Albert YMCA towards costs associated with the Eden Albert Schools Cultural Festival being held on 22 November 2008.
    3. That the Mt Albert YMCA provide an accountability statement to the Board following expenditure of the allocation of $4,000.

    CARRIED

19. LOCAL EVENT FUNDING APPLICATION - MT ALBERT KINDERGARTEN

    Moved:Anderson/ Hicks

    1. That the local event funding application from the Mt Albert Kindergarten be received.
    2. That the Board approves the allocation of $500 from its 2008/2009 discretionary funding budget towards the the Mt Albert Kindergarten's gala day being held during September 2008.
    3. That the Mt Albert Kindergarten provide an accountability statement to the Board following expenditure of the allocation of $500.

    CARRIED

20. LOCAL EVENT FUNDING APPLICATION - ETHIOPIAN SPORT AND CULTURAL CLUB

    Moved:Fryer/ Anderson

    1. That the local event funding application from the Ethiopian Sport & Cultural Club be received.
    2. That the Board allocates an amount of $300 from its 2008/2009 discretionary funding budget to the Ethiopian Sport & Cultural Club towards a family fun day being held during September 2008.
    3. That the Ethiopian Sport & Cultural Club provide an accountability statement to the Board following expenditure of the allocation of $300.

    CARRIED

21. THREE WATERS DRAFT STRATEGIC PLAN AND THREE WATERS PROJECT

    Moved:Dempsey/Donnelly

    That the presentation to the City Development Committee regarding the Three Waters draft strategic plan and Three Waters project be received.

    CARRIED

22. CHAIRPERSON'S REPORT

    Moved:Dempsey/Donnely

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 22]

23. COUNCILLORS' REPORTS

    Moved: Anderson/Dempsey

    1. That the verbal report of Councillor Donnelly regarding the following be received:
       • Meeting with MARA re residential 2
       • Meeting with Unitec re their future plans
       • Mt Albert property purchase being pursued
    2. That the verbal report of Councillor Fryer regarding the following be received:
       • Attendance at HGI district plan hearings

    CARRIED

24. BOARD MEMBERS' REPORTS

    Moved: Hicks/Donnelly

    That the verbal report of Board Member Chong regarding the following be received:

    • Methodist Church Trust fund raising dance on 26 July and finalisation of plans
    • Auckland Region and Far North Districts Community Board Association meeting on 9 August, 9.30 am at the Mt Eden War Memorial Hall

    CARRIED

25. REPORTS REQUESTED/PENDING

    Moved:Chong/ Anderson

    That the list of reports requested/pending as at July 2008 be received.

    CARRIED

26. GROUP ACTIVITY REPORTS

    Moved: Fryer/Dempsey

    That the group activity reports as at July 2008 be received.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 10.01 pm.