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Eden Albert Community Board
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MINUTES OF A MEETING OF THE
Eden ALBERT COMMUNITY BOARD

HELD ON WEDNESDAY, 27 AUGUST 2008 AT 6.30 PM

PRESENT: Mr Christopher Dempsey Chairperson
  Mr Phil Chase Deputy Chairperson
[dep 9.30 pm during item 20]
  Ms Pauline Anderson  
  Mrs Virginia Chong, JP  
  Ms Elinor Harvey  
  Mr Ryan Hicks  
  Councillor Dr Cathy Casey [dep 9.35 pm during item 20]
  Councillor Mark Donnelly  
  Councillor Glenda Fryer  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Fryer/Donnelly

    That the minutes of the Eden/Albert community board meeting held on Wednesday, 23 July 2008, be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    3.1 STATE HIGHWAY 20 TUNNEL AND TOLLING

    Moved: Donnelly/Fryer

    That an extraordinary item of business be considered at agenda item 24, for the reason that given the close proximity of a possible parliamentary election, and the recent confused public comments on SH20, including funding, there is an urgent need for the Board to clarify the positions of the parliamentary parties so that these can be reviewed by the Board at its October 2008 meeting.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. MAUNGAWHAU ISSUES - MS SUE BULMER

    In the absence of Ms Bulmer due to illness, the chairperson read out correspondence from her raising potential archaeological implications with the proposed visitor facility on Maungawhau.

    [ATTACHMENT 4.1]

    Moved: Dempsey/Casey

    That Sue Bulmer be thanked for her tabled submission regarding the proposed visitor facility on Maungawhau.

    CARRIED

    4.2. VARIOUS ISSUES - DR PETER BOYS

    This item was withdrawn.

    Item 5A was taken at this point.

    5A. INTRODUCTION OF NEW CENTRAL PLACE TEAM FROM ARTS, COMMUNITY & RECREATION GROUP

    Greg Morgan introduced the Community Services Place Team and outlined its roles. He undertook to provide the Board with information on any relevant activities/events in the ward via the community network forum.

    Moved: Dempsey/Casey

    That Greg Morgan, Place Manager, Graeme Dykes and Kay Tierney, Community Advisors, be thanked for their presentation.

    CARRIED

  5. Top ĪNTRODUCTION OF AUCKLAND ROAD MAINTENANCE ALLIANCE - WEST

    Neill Forgie, Manager of the Auckland Road Alliance for the Western sector of the city, introduced his team and outlined the role of the Alliance. He advised that it was intended to report to the Board on a regular basis regarding the Alliance's activities.

    Moved:Dempsey/Chase

    That Neill Forgie, Manager of the Auckland Road Maintenance Alliance, Lawrence Butcher, Programme Manager, Transport Infrastructure Delivery Services, Bob Cook, Planning & Programme Manager, Simon Mitchell, Stakeholder and Communications Manager, be thanked for their presentation regarding the Auckland Road Maintenance Alliance.

    CARRIED

  6. Top SLIPS PROGRAMME UPDATE

    Moved: Dempsey/Donnelly

    That the memorandum of the SLIPs Manager dated 14 August 2008 be received.

    CARRIED

  7. Top SLIPS PROJECT PROPOSALS

    Moved: Dempsey/Harvey

    1. That the report of the SLIPs portfolio leader dated 14 August 2008 be received.
    2. That the Board approves that the following stage 1 projects proceed to vetting by relevant council officers:
      Project Spokesperson
      Eden Valley community noticeboard Mark Donnelly
      Balmoral community noticeboard Glenda Fryer
      Balmoral heritage walk brochure and poster Glenda Fryer
      Kingsland community noticeboard Glenda Fryer
      Mt Albert community noticeboard Pauline Anderson
      Sandringham heritage walk brochure and poster Christopher Dempsey
    3. That the Board approves that the following stage 2 projects proceed to scoping and allocates budgets accordingly:
      Project Budget Spokesperson
      Mt Eden Village beautification project, street upgrade and design $3,000 Virginia Chong
      Aitken Reserve playground upgrade - assessment $500 Christopher Dempsey
      CAB community notice board $500 Virginia Chong
      Disraeli Reserve bollards $500 Virginia Chong
      Fowlds Park dog exercise area Western Springs Road access $1,500 Cathy Casey
      Kerr Taylor restoration plan $500 Pauline Anderson
      Morningside heritage assessment $500 Glenda Fryer
      Mt Albert heritage assessment $500 Glenda Fryer
      Nixon park skate park stage 2 $1,500 Glenda Fryer
      Oakley Creek - Te Auaunga waterfall area upgrade $1,500 Christopher Dempsey
      Oakley Creek - Te Auaunga walkway signage stage 1 $500 Christopher Dempsey
      Shopping centre bike stands stage 1 $1,500 Christopher Dempsey
      Table tennis tables for Mt Albert war memorial reserve $1,500 Pauline Anderson
    4. That the following Stage 2 projects be deferred and raised with the traffic safety engineer at the next traffic spokespersons' meeting, for possible funding from other council budgets:
      • ˇ Landscape Road cycle lanes
      • ˇ Mt Eden to Dominion Road cycle safety modifications stage 2
    5. That the Board deletes the following project from the list of Stage 1 projects:
      • ˇ Symonds Street community noticeboard
    6. That the Board deletes the following project from the list of Stage 2 projects:
      • ˇ Basque Park carpark, due to an undertaking by the Group Manager, ACR Services to complete the project from within council's capital works programme.
    7. G. That the Board notes that the Mt Eden Village [2 Stokes Road] resealing project has been deleted by council officers due to 2 Stokes Road being private land.
    8. H. That the Board delegates authority to the spokespersons to provide guidance and advice to the SLIPs team regarding their allocated proposals and to the spokesperson and chairperson to make additional funding decisions where a variation to project scope is needed urgently due to unforeseen circumstances.
    9. I. That Helen Alcock and Suzanne Drake be thanked for their attendance.

    CARRIED

  8. Top MAUNGAWHAU - MT EDEN MANAGEMENT PLAN IMPLEMENTATION

    Moved: Chase/Fryer

    1. That the report and resolutions from the Arts, Culture and Recreation committee's 13 August 2008 meeting be received.
    2. That the Board requests information on the shuttle system proposed for Maungawhau and, in particular, the nature of the shuttle, its size and the nature of its engine type, and also requests that an electric vehicle be used.
    3. That the Board requests that council make any shuttle service proposed for Maungawhau free of charge for those visitors whose physical disability or age means they cannot walk to the summit.
    4. That the initial design of the interpretation centre/café proposed for Maungawhau be one of the matters over which the Eden/Albert Community Board is consulted on.
    5. That the timetable for the implementation of the Maungawhau Management Plan consultation be provided to the Eden/Albert Community Board's October meeting.

    CARRIED

  9. Top OWAIRAKA DOMAIN PROJECTS

    Moved: Dempsey/Chong

    1. That the notice of motion from Councillor Casey be received.
    2. That council officers be requested to report to the Board's September 2008 meeting regarding the Owairaka development plan for implementation of what has been agreed to in the Owairaka management plan, and provide information on any projects proposed or currently underway.

    CARRIED

  10. Top ARC INVOLVEMENT IN MEOLA CREEK

    A revised notice of motion from the Board chair was tabled.

    [ATTACHMENT 10A]

    Moved: Dempsey/Chase

    1. That the notice of motion from the Board chair be received.
    2. That the Board chairperson be delegated to write to the Auckland Regional Council outlining the Board's concerns regarding Meola Creek and seeking the ARC's involvement in the management of the creek.
    3. That noting the Auckland Regional Council's jurisdiction and policies, the Board would welcome an update on the ARC's planned initiatives with regard to Meola Creek, and invites officers from the ARC to attend the Board's September 2008 meeting to outline these initiatives.
    4. That Metrowater be congratulated on its new programme of works in the next capital works period, focusing on the Motions catchment sewer separation.
    5. That the Board's resolutions B, C and D be referred to the Western Bays community board for its information.

    CARRIED

    The meeting adjourned at 8:58 pm and reconvened at 9.04 pm.

  11. Top HERITAGE 'PROPOSAL AND REVIEW PROTOCOL' - ISTHMUS DISTRICT PLAN REVIEW - SCHEDULED TREES

    Moved: Fryer/Dempsey

    That the report and resolutions of the City Development Committee's 14 August 2008 meeting be received.

    CARRIED

  12. Top SCHEDULED TREES

    Moved: Fryer/Donnelly

    1. That the notice of motion from Councillor Fryer be received.
    2. That a working party of Councillor Fryer and Board Member Anderson be delegated to nominate 50 trees for assessment by council during the district plan review process.

    CARRIED

  13. Top PLAN CHANGE 163 - RESIDENTIAL 1 AND 2 ZONE APPEALS AND PUBLIC FEEDBACK

    Moved: Fryer/Anderson

    1. That the report and resolutions of the 14 August 2008 meeting of the City Development committee be received.
    2. That the Board chairperson pass on the Board's concerns that the suburban context of an area has not been given due weight in the current criteria for demolition, for example, areas such as Mt Albert's "golden triangle" has its own heritage context as a whole and should be protected as such.

    CARRIED

  14. Top LOCAL EVENT FUNDING APPLICATION - SPANISH DANCE SCHOOL

    Moved: Dempsey/Donnelly

    1. That the local event funding application from the Spanish Dance School be received.
    2. That the Board allocates an amount of $250 from its 2008/2009 local event funding budget to the Spanish Dance School towards a free afternoon concert.
    3. That the Spanish Dance School provide an accountability statement to the Board following expenditure of the allocation of $250.

    CARRIED

  15. Top LOCAL EVENT FUNDING APPLICATION - SANDRINGHAM BUSINESS ASSOCIATION INC

    An estimate of costs for traffic management associated with the Sandringham Spring Festival was tabled.

    [ATTACHMENT 15A]

    Moved: Fryer/Donnelly

    1. That the local event funding application from the Sandringham Business Association be received.
    2. That the Board allocates an amount of $2,000 from its 2008/2009 local event funding budget to the Sandringham Business Association for costs associated with the Sandringham village street festival.
    3. That the Sandringham Business Association provide an accountability statement to the Board following expenditure of the allocation of $2,000.
    4. That the Sandringham Business Association be requested to recognise the Board in any publicity for the Sandringham village festival.

    CARRIED

  16. Top DISCRETIONARY FUNDING APPLICATION - EDEN VALLEY MAINSTREET & BUSINESS ASSOCIATION

    Moved: Dempsey/Harvey

    1. That the discretionary funding application from the Eden Valley Mainstreet & Business Association be received.
    2. That the Board allocates an amount of $700 from its 2008/2009 discretionary funding budget towards a business and personal security workshop for all business operators in the Eden/Albert ward.
    3. That the Eden Valley Mainstreet & Business Association provide an accountability statement to the Board following expenditure of the allocation of $700.

    CARRIED

  17. Top ELECTION HOARDING SITES

    Moved: Dempsey/Anderson

    1. That the report of the Project Manager, Regulatory Services, dated 15 August 2008, be received.
    2. That the Board endorses:
      1. (i) that candidates for the 2008 central government elections are notified of the approved election hoarding sites described in the tables for each community board area and the rules regarding the size and placement of signs at these sites; and
      2. (ii) that Council monitors the erection of election hoardings to ensure that they comply with site requirements and rules.

    CARRIED

  18. Top SERVICE LEVELS FEEDBACK RE DRAFT ASSET MANAGEMENT PLANS

    Moved: Dempsey/Hicks

    That Board Members provide feedback to the Board chairperson on committees' draft asset management plans by 2 September 2008.

    CARRIED

  19. Top CHAIRPERSON'S REPORT

    Moved: Dempsey/Anderson

    That the tabled report of the chairperson be received.

    [ATTACHMENT 19]

  20. Top COUNCILLORS' REPORTS

    Moved: Dempsey/Chong

    1. That the verbal report of Councillor Donnelly regarding the following be received:
      • ˇ Unitec's future plans
      • ˇ Mt Albert property acquisitions
      • ˇ Eden Park precinct plan
    2. That the verbal report of Councillor Fryer regarding the following be received:
      • ˇ Resource consent issues related to St Lukes Road HNZ development

    CARRIED

  21. Top BOARD MEMBERS' REPORTS

    Moved: Dempsey/Donnelly

    That the verbal report of Board Member Chong regarding the following be received:

    • ˇ Attendance at AGM of the Auckland Region and Far North Districts Community Boards Association
    • ˇ Eden Activity Centre AGM and management decision
    • ˇ Mt Eden Methodist Church funding and resource consent application

    CARRIED

  22. Top REPORTS REQUESTED/PENDING

    Moved: Dempsey/Harvey

    That the list of reports requested/pending as at August 2008 be received.

    CARRIED

  23. Top GROUP ACTIVITY REPORTS

    Moved: Fryer/Hicks

    That the Group activity reports for July 2008 be received.

    CARRIED

  24. Top STATE HIGHWAY 20 TUNNEL AND TOLLING

    Moved: Donnelly/Dempsey

    1. That the Board notes with concern recent comments by Maurice Williamson, MP questioning the SH20 tunnel option and recent comments about tolling options.
    2. That the Board chairperson be delegated to write to John Key and Maurice Williamson to clarify their party's policy on the need for the SH20 tunnel, and plans they may have for tolling either SH20 or the tunnel in particular.
    3. That the Board chairperson be delegated to write to the Prime Minister to confirm her party's policy on the need for the SH20 tunnel and plans they may have for tolling either SH20 or the tunnel in particular.

    CARRIED

    [ATTACHMENT 24]

    There being no further business, the chairperson declared the meeting closed at 9.43 pm.
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