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Eden Albert Community Board
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MINUTES OF A MEETING OF THE EDEN/ALBERT COMMUNITY BOARD HELD ON WEDNESDAY, 26 NOVEMBER 2008 AT 6.30 PM
IN THE COUNCIL CHAMBERS, MT EDEN WAR MEMORIAL HALL,
489 DOMINION ROAD, BALMORAL

PRESENT: Mr Christopher Dempsey Chairperson
  Mr Phil Chase Deputy Chairperson
  Ms Pauline Anderson [from 6.34 pm, item 4.1]
  Mrs Virginia Chong, JP  
  Ms Elinor Harvey  
  Mr Ryan Hicks  
  Councillor Dr Cathy Casey  
  Councillor Mark Donnelly  
  Councillor Glenda Fryer  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    That the minutes of the Eden/Albert community board meeting held on Wednesday, 22 October 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. FRUIT TREE PLANTING IN MT EDEN - JUDITH HOLTEBRINCK

    Judith Holtebrinck spoke to her tabled submission which outlines The Village People's plans for fruit tree planting on grass verges and reserves in Mt Eden.

    [ATTACHMENT 4.1]

    Moved: Dempsey/Fryer

    1. That Judith Holtebrinck be thanked for her presentation regarding the planting of fruit trees in Mt Eden.
    2. That the Board supports, in principle, the concept of planting suitable fruit trees in the ward, noting the successful planting of fejoia trees in some parts of Sandringham, and strongly encourages the organisation 'The Village People' to put into place a strong organisational structure and promote sufficient enthusiasm and energy so that the aims of the organisation can succeed in the long term, i.e. ten years.
    3. That resolution B be conveyed to the Manager Parks Services.

    CARRIED

    4.2 PROJECT ENHANCE - VICTORIA PARK

    Victoria Park re-iterated her vision for Burnley Terrace and outlined Vector's 'Residents Undergrounding Scheme'. She advised that Vector would require a contribution of $3.5M from the council for undergrounding a 6.9 km area bordering Onslow, Sandringham and Dominion Roads and Burnley Terrace. There would also be costs associated with replacement of footpaths and streetlights.

    [ATTACHMENT 4.2]

    Moved: Dempsey/Chase

    1. That Victoria Park be thanked for her presentation regarding Project Enhance.
    2. That the Board supports the goals of Project Enhance and will work to the best of its capacity and skills to assist Project Enhance achieve its goals.
    3. That the Board supports the submission presented by Victoria Park and it be referred to the relevant committee meeting, and as a late submission to the Eden Park Precinct consultation plan.

    CARRIED

    4.3 PROPOSED LINK LANE FROM SANDRINGHAM ROAD THROUGH TO KINGSLAND - SHONA WILKINSON

    Shona Wilkinson spoke strongly in opposition to the proposed link lane from Sandringham Road to Kingsland.

    [ATTACHMENT 4.3]

    Moved: Fryer/Chong

    1. That Shona Wilkinson be thanked for her presentation regarding the proposed link lane from Sandringham Road through to Kingsland.
    2. That the Transport committee be advised that the Board opposes a link lane from Sandringham Road through to Kingsland and requests that this item be included on the December 2008 Transport committee meeting agenda.
    3. That the Board chair be delegated to address the Transport committee's December 2009 meeting on the Board's opposition to the proposed link lane from Sandringham Road to Kingsland.

    CARRIED

  5. Top SLIPS DECISION REPORT

    Moved: Dempsey/Anderson

    1. That the report of the SLIPs Project Portfolio Leader dated 13 November 2008 be received.
    2. That the Board approves that the following stage 1 projects proceed for vetting by relevant council officers:
    Project Spokesperson
    Ferndale Park bollards Cathy Casey
    Potters Park stone wall restoration Virginia Chong
    1. That the Parks adviser community be requested to discuss with the spokesperson other possible options for protecting the large specimen trees and preventing damage to lawn areas at Ferndale Park.

    CARRIED

    Moved: Dempsey/Chase

    1. That the Board approves that the following stage 2 projects proceed to scoping:
    Project Scoping budget
    Asquith Avenue cycle safety improvements $1,000
    Eden Albert CAB alterations $1,000
    Eden Valley community noticeboard* $2,000
    Landscape Road cycle lanes $1,500
    Mt Albert community noticeboard* $2,000
    Mt Eden to Dominion Road cycle safety modifications $1,500
    Bal moral community noticeboard* $2,000
    Kingsland community noticeboard* $2,000
    1. That the Board requests that the community noticeboards in Eden Valley, Mt Albert, Balmoral and Kingsland be scoped concurrently to achieve a better cost ratio.

    CARRIED

    The projects in resolution D were separately put. Cr Donnelly and Board Member Hicks asked that their vote against the Landscape Road cycle lanes project be recorded.

    Moved: Dempsey/Fryer

    1. That the Board delegates authority to the spokespersons to provide guidance and advice to the SLIPs team regarding their allocated projects and to the spokesperson and board chairperson, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.
    2. That the Board approves the allocation of budgets for implementation of the following projects:
    Project Budget
    Eden Albert utility box covering $13,213.00
    Kerr Taylor Restoration Plan $10,912.50
    Morningside heritage assessment $9,630.00
    Mt Albert heritage assessment $14,960.00
    Mt Eden historic signage $18,537.75
    Nixon Park skate park detailed design $61,395.00
    Oakley Creek/Te Auaunga walkway signage $3,267.50
    Table tennis table at the Mt Albert war memorial reserve $4,558.38

    CARRIED

    Moved: Dempsey/Donnelly

    1. That the Board does not support the deletion of the proposals outlined in item 3.2 of the agenda report for the following reasons:
      1. there are two types of community noticeboards in the Eden/Albert ward, viz. the large structures located in Potters Park and adjacent to the Kingsland Methodist Church which generally display/advertise information about and large scale events and volunteer organisations, and the smaller glass-fronted structures such as that located in the Mt Eden village, which display items of interest to the local community;
      2. it is recognised that successful installation of small style community noticeboards requires active oversight and the Board is prepared to take responsibility for overseeing the Balmoral noticeboard in view of there currently being no active business association in this shopping centre;
      3. there is an active business association in Kingsland which would undoubtedly be prepared to oversee a noticeboard in the Kingsland shopping centre; and
      4. the Mt Eden/Eden Valley heritage pamphlet and heritage walks poster are excellent examples of community board initiatives which encourage residents and visitors to learn more about heritage buildings in the ward and take part in the neighbourhood walks included in the guide and on the poster.
    2. That the Board requests that the Balmoral and Sandringham heritage walk brochures and posters proposals proceed to scoping as it does not agree that ACR Policy's work on communication about open space and streets is connected with heritage built form, heritage walks and heritage issues in the Eden/Albert ward.

    CARRIED

  6. Top SLIPS PROGRAMME SCHEDULE AND FUNDING ALLOCATION

    Moved: Fryer, Chong

    1. That the report of the SLIPs manager dated 3 November 2008 be received.
    2. That the SLIPs manager be advised that the Board will not be meeting again until February 2009, however the board chairperson and deputy chairperson have been delegated to make decisions during the summer recess.

    CARRIED

  7. Top CYCLE RACKS AND BIKE RENTAL SCHEME - UPDATE FOR SLIPS FUNDING

    Moved: Dempsey/Chase

    1. That the report of the Senior transport planner dated 13 November 2008 be received.
    2. That the Board allocates a budget of $30,000 as a contribution towards the Council's cycle rack expansion in the shopping centres of Balmoral, Mt Eden, Mt Albert, Sandringham, Kingsland, Morningside, Eden Valley and Greenwoods Corner.

    LOST

    Moved: Fryer/Dempsey

    That the Senior Transport Planner be requested to report to the Board's February 2009 meeting on issues surrounding public/private partnership, space, location, signage, removal of unused racks, inclusion of racks in Mt Albert and Sandringham and consultation.

    CARRIED

  8. Top ROYAL NZ PLUNKET SOCIETY - GRANT OF OLD NEW LEASE

    Moved: Fryer/Anderson

    1. That the report of the Lease co-ordinator dated 31 October 2008 be received.
    2. That the Board recommends to the Community Services committee the granting of a new lease to the Royal New Zealand Plunket Society Auckland City Area Incorporated at 5 Alexis Avenue, Mt Albert, on the following terms and conditions:
      • Term - five years commencing 1 November 2008-11-25
      • Rights of renewal - two rights of renewal each of five years
      • Rent - $250 plus GST per annum
      • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy

    CARRIED

  9. Top NAMING OF 56-60 OWAIRAKA AVENUE

    Moved: Dempsey/Chase

    1. That the report of the Open Space Planner dated 23 October 2008 be received.

    CARRIED

    Moved: Anderson/Chong

    1. That the Board strongly recommends to the Arts, Culture and Recreation committee that the site at 56-60 Owairaka Avenue, Owairaka be named Owairaka Community Park.
    2. That the Board delegates the Board chair and Board Member Anderson to speak to the naming of the 56-60 Owairaka Avenue site at the Arts, Culture and Recreation committee meeting.

    CARRIED

    Board Member Chase asked that his voted against resolution B be recorded.

  10. Top EDEN PARK REDEVELOPMENT - PUBLIC ART

    Moved: Dempsey/Donnelly

    That the Board recommends to the Arts, Culture and Recreation committee that an amount of $100,000 be allocated from the Public Arts Fund towards a single piece of artwork to be located within the Eden Park Precinct, focussing on enhancing either or both of the local town centres of Kingsland and Eden Valley.

    CARRIED

  11. Top DISCRETIONARY FUNDING APPLICATION - ST LUKE'S YOUTH HALL

    Moved: Chong/Anderson

    1. That the discretionary funding application from the St Luke's Youth Hall be received.
    2. That the Board allocates an amount of $850 from its 2008/2009 discretionary funding budget towards storage facilities for the kitchen at the St Luke's Youth Hall.
    3. That the St Luke's Youth Hall be requested to provide an accountability statement to the Board following expenditure of the grant of $850.

    CARRIED

  12. Top PROVISION FOR URGENT DECISIONS

    Moved: Dempsey/Harvey

    That the Board chairperson and deputy chairperson be delegated to approve any urgent decisions that may arise between the Board's November meeting and its 25 February 2009 meeting.

    CARRIED

  13. Top CHAIRPERSON'S REPORT

    Moved: Dempsey/Harvey

    That the tabled report of the chairperson be received.

    [ATTACHMENT 13]

    CARRIED

  14. Top COUNCILLORS' REPORTS

    Moved: Donnelly/Fryer

    1. That the verbal report of Councillor Casey regarding following be received:
      • Funding
    2. That the verbal report of Councillor Donnelly regarding the following be received:
      • Eden Park
      • Budget cuts

    CARRIED

  15. Top BOARD MEMBERS' REPORTS

    Moved: Anderson/Hicks

    That the verbal report of Board Member Anderson regarding the following be received:

    • Inaugural meeting of the Mt Albert business association planned for February 2009.

    CARRIED

  16. Top REPORTS REQUESTED/PENDING

    Moved: Dempsey/Donnelly

    That the list of reports requested/pending as at November 2008 be received.

    CARRIED

  17. Top GROUP ACTIVITY REPORTS

    Moved: Anderson/Chong

    That the group activity reports as at October 2008 be received.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 9.30 pm.
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