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Eden Albert Community Board
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MINUTES OF A MEETING OF THE
EDEN/ALBERT COMMUNITY BOARD
HELD ON WEDNESDAY, 22 APRIL 2009 AT 6.30 PM
IN THE COUNCIL CHAMBERS, MT EDEN WAR MEMORIAL HALL,
489 DOMINION ROAD, BALMORAL

PRESENT: Mr Christopher Dempsey Chairperson
  Mr Phil Chase Deputy Chairperson
  Mrs Virginia Chong, JP  
  Mr Simon Mitchell  
  Councillor Dr Cathy Casey  
  Councillor Mark Donnelly  
  Councillor Glenda Fryer  
ABSENT: Mr Ryan Hicks  

  1. Top APOLOGIES

    Moved: Dempsey/Donnelly

    That the apology from Board member Anderson be accepted.

    CARRIED

  2. Top DECLARATION BY COMMUNITY BOARD MEMBER PURSUANT TO SCHEDULE 7, PART 1, CLAUSE 14 OF THE LOCAL GOVERNMENT ACT 2002

    Board Member Simon Mitchell made his declaration pursuant to Schedule 7, Clause 14, of the Local Government Act 2002.

  3. Top CONFIRMATION OF MINUTES

    Moved: Chong/Fryer

    That the minutes of the Eden/Albert Community Board meeting held on Wednesday, 25 March 2009, be confirmed as a true and correct record.

    CARRIED

  4. Top EXTRAORDINARY BUSINESS

    4.1 THE 'SUPER CITY' AND LOCAL DEMOCRACY IN AUCKLAND CITY

    Moved: Fryer/Casey

    1. That an item of extraordinary business be considered at agenda item 26 to enable the Board to consider whether it wishes to host a public meeting to seek the community's views on the decision of the Royal Commission on governance and the Government's responses to that report.
    2. That the reason for urgency is that any public meeting needs to be held prior to the next Board meeting.

    CARRIED

  5. Top PUBLIC FORUM

    5.1. VARIOUS ISSUES - PETERS BOYS

    Peter Boys congratulated Simon Mitchell on his by-election success. He also raised concerns about any possible disposal of the Sandringham community centre and Westfield's private plan change.

    Moved: Dempsey/Chase

    That Peter Boys be thanked for his presentation regarding the Community and Libraries Facilities Plan and Westfield's private plan change.

    CARRIED

    [Secretarial note: Councillor Casey left the meeting during discussion of Westfield's plan change.]

    5.2. ST LUKES ENVIRONMENTAL PROTECTION SOCIETY UPDATE - LIZ WALKER AND PAT PRESCOTT

    Liz Walker spoke to her visual presentation made on behalf of the St Lukes Environmental Protection Society. The presentation outlined progress in the Meola Creek during 2008/2009 and the group's future aspirations. The Board's support was requested for the two SLIPs proposals that are currently being processed. Liz also queried whether there were any updates on Meola Creek since last year's City Development Committee.

    Moved:Chong/Mitchell

    That Elizabeth Walker and Pat Prescott be thanked for their update regarding STEPS' activities.

    CARRIED

    5.3. SANDRINGHAM POST OFFICE/KIWIBANK - ROSALIE KWAN AND CHANDER SAIJTAS

    Chander Saijtas advised that NZ Post was closing a number of its Kiwibank franchises, including the Kiwibank section of the Sandringham shopping centre outlet. He raised concerns over the lack of warning given to him regarding the proposed closure.

    Rosalie Kwan outlined the need for services such as Kiwibank in small shopping centres to cater for the number of young families, elderly persons, wheelchair users, etc. and enable to the shopping centres to survive

    Moved: Chase/Donnelly

    That Chander Saijtas and Rosalie Kwan be thanked for their presentation regarding Kiwibank services in the Sandringham shopping centre.

    CARRIED

    5.4. WESTFIELD PRIVATE PLAN CHANGE - PETER NIGHTINGALE

    St Lukes Residents' Association representative, Peter Nightingale, raised concerns relating to the impact that the St Lukes redevelopment would have on residents of the St Lukes area, in particular on-street parking in Aroha Avenue, pollution and sewerage, increased noise, increase in traffic numbers, etc. He advised that a public meeting was scheduled for 30 April at the Eden Rugby Club in Gribblehirst Park.

    Moved: Fryer/Donnelly

    That Peter Nightingale be thanked for his presentation regarding Westfield's private plan change.

    CARRIED

    [Secretarial note: Councillor Casey left the meeting during discussion of this matter].

  6. Top GAMBLING VENUE POLICY

    Moved: Fryer/Casey

    1. That the report of the senior policy analyst dated 15 April 2009 be received.
    2. That a working party consisting of Councillor Casey and Board Members Mitchell and Chase be delegated to prepare the Board's submission on Council's Gambling Venue Policy by 8 May 2009

    CARRIED

    Item 8 was taken at this point.

  7. Top LIQUOR LICENSING POLICY DEVELOPMENT

    Moved: Chase/Casey

    1. That the report and resolutions of the 9 April City Development Committee be received.
    2. That a working party consisting of Councillor Casey and Board Members Mitchell and Chase be delegated to prepare the Board's submission on the council's liquor licensing policy development by 8 May 2009.

    CARRIED

  8. Top LIQUOR BAN REQUESTS - COMMUNITY BOARD CONSULTATION

    Moved: Chase/Donnelly

    1. That the report of the senior policy analyst dated 15 April 2009 be received.
    2. That a working party consisting of Councillor Casey and Board Members Mitchell and Chase be delegated to prepare the Board's submission on the council's liquor bans by 8 May 2009.

    CARRIED

    Item 10 was taken at this point.

  9. Top SALE AND SUPPLY OF LIQUOR AND LIQUOR ENFORCEMENT BILL

    Moved: Dempsey/Donnelly

    That the Board endorses the submission on the Sale of Liquor Act 1989 prepared by Board Member Chase.

    CARRIED

  10. Top COMMUNITY AND LIBRARIES FACILITIES PLAN

    Moved: Mitchell/Donnelly

    1. That the report of the senior policy analyst dated 6 April 2009 be received.
    2. That a working party of Councillor Fryer and Board Member Dempsey be delegated to provide feedback on the Community and Libraries Facilities Plan by 8 May 2009, upon receipt of contextual reports.
    3. That the Board does not agree to the divestment of any community facilities in the Eden/Albert Ward and in particular, the following:
      • Sandringham Community Centre
      • Mt Albert Community Hall / Facility
    4. That the Board strongly supports the shared use of council properties with community and recreational leases.
    5. That the Board looks forward to welcoming the additional community facility at the Mt Eden Methodist Church.
    6. That council officers Abba Fidow, senior policy analyst and David Shamy and Belinda Hansen, policy analysts, Community & Social Policy, be thanked for their attendance.

    CARRIED

    Councillor Casey asked that her vote against motion B be recorded.

    The meeting adjourned at 9.00 pm and reconvened at 9.07 pm.

  11. Top ISTHMUS DISTRICT PLAN: PROPOSED PRIVATE PLAN CHANGE 8: 80 ST LUKES ROAD, MT ALBERT

    Moved: Fryer/Chong

    1. That the report and resolutions from the City Development Committee's 9 March 2009 meeting be received.
    2. That a working party of Councillors Fryer and Donnelly and Board Member Dempsey be delegated to prepare the Board's submission on Private Plan Change 8.
    3. That the City Development Committee be requested to appoint Councillor Casey to the Hearings Panel related to Private Plan Change 8.

    CARRIED

    [Secretarial note: Councillor Casey left the room and neither spoke nor voted on this item.]

  12. Top SANDRINGHAM POST OFFICE/KIWIBANK

    Moved: Fryer/Chase

    That the Board expresses its concern at the loss of vital local banking and postal services in the Eden/Albert ward and supports a retention of these services within Sandringham village.

    CARRIED

  13. Top NZ COMMUNITY BOARDS CONFERENCE 2009

    Moved: Dempsey/Casey

    That the report from Board member Chase on attendance at the NZ Community Boards Conference 2009 be received.

    CARRIED

  14. Top STATE HIGHWAY 20

    Moved: Dempsey/Chase

    That the outgoing correspondence be received.

    CARRIED

  15. Top DISCRETIONARY FUNDING APPLICATION - PARENT AID CENTRAL WEST AUCKLAND INC

    Moved: Fryer/Casey

    1. That the funding application from Parent Aid Central West Auckland Inc be received.
    2. That the Board supports the aims of Parent Aid Central West Auckland and its important work in supporting vulnerable parents at times of need, however is unable to support its application to purchase a laptop and associated equipment and regretfully declines the application.
    3. C That the Board requests that the Community Services Committee investigate ways of ensuring community groups, both local and city-wide, have access to appropriate technology which meets their needs, and the provision of such technology does not place a strain on budgetary resources.
    4. D That the Board notes that the existing model whereby community groups continually apply to community boards/other funding organisations for technology that becomes rapidly outdated is inefficient and wasteful and requests that Council develop a model collaboratively with other funding providers that ensures community groups can get appropriate technology that suits their needs, in a more cost-effective manner.
    5. That the Board allocates $400 from its 2008/2009 discretionary funding budget to Parent Aid Central West Auckland towards the purchase of petrol vouchers, and that Parent Aid Central West Auckland Inc provide an accountability statement following the expenditure of the grant of $400.
    6. That the Mt Roskill Community Board be advised of the Board's decision relating to Parent Aid Central West Auckland's funding application.

    CARRIED

  16. Top DISCRETIONARY FUNDING APPLICATION - SPANISH DANCE SCHOOL

    Moved: Fryer/Donnelly

    1. That the funding application from the Spanish Dance School be received.
    2. That the Board approves the allocation of $613 from its 2008/2009 discretionary funding budget to the Spanish Dance School towards its annual concert.
    3. That the Spanish Dance School provide an accountability statement to the Board following the expenditure of the grant of $613.

    CARRIED

  17. Top DISCRETIONARY FUNDING APPLICATION - EPSOM ROTARY CLUB BOOK FAIR

    The funding application, which was received after the agenda closed, was tabled.

    [ATTACHMENT 17]

    Moved: Fryer/Dempsey

    1. That the funding application from the Rotary Club of Epsom be received.
    2. That the Board approves the allocation of $500 from its 2008/2009 discretionary funding budget to the Rotary Club of Epsom towards the Epsom Rotary Club's annual book fair.
    3. That the Rotary Club of Epsom provide an accountability statement to the Board following the expenditure of the grant of $500.

    Board member Chong moved the following amendment to resolution B, seconded by Councillor Donnelly:

    1. That the Board approves the allocation of $750 from its 2008/2009 discretionary funding budget to the Rotary Club of Epsom towards the Epsom Rotary Club's annual book fair.

    CARRIED

    The chairperson put the substantive motion:

    1. That the funding application from the Rotary Club of Epsom be received.
    2. That the Board approves the allocation of $750 from its 2008/2009 discretionary funding budget to the Rotary Club of Epsom towards the Epsom Rotary Club's annual book fair.
    3. That the Rotary Club of Epsom provide an accountability statement to the Board following the expenditure of the grant of $750.

    CARRIED

  18. Top TRAFINZ CONFERENCE 2009

    Moved: Fryer/Donnelly

    That the Board approves the attendance of the Board chairperson at the 2009 Trafinz Conference.

    CARRIED

  19. Top URGENT DECISION - KINGSLAND BUSINESS SOCIETY FUNDING

    Moved: Dempsey/Donnelly

    That the urgent decision allocating funding of $1,450 to the Kingsland Business Society for costs associated with the Kingsland festival held on 20 March 2009 be received.

    CARRIED

  20. Top RESERVES AND OTHER LANDS DISPOSAL BILL

    Moved: Dempsey/Fryer

    1. That the Board opposes clause 10 and 11 of the Reserves and Other Lands Disposal Bill.
    2. That the Board chairperson be delegated to prepare the Board's submission to the Primary Production Committee of Parliament on the Reserves and Other Lands Disposal Bill by 24 April 2009.

    CARRIED

  21. Top CHAIRPERSON'S REPORT

    Moved: Dempsey/Chong

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 21]

  22. Top COUNCILLORS' REPORTS

    Moved: Dempsey/Chase

    1. That the verbal report of Councillor Casey regarding the following be received:
      • Ferndale House bollards site meeting
      • Attendance at Mt Albert Residents' Association meeting
    2. That the verbal report of Councillor Donnelly regarding the following be received:
      • Delay in Mt Albert precinct plan
      • Eden Park approval through
      • Potential loss of residential 1 zoning through the future Planning Framework process
    3. That the verbal report of Councillor Fryer regarding the following be received:
      • Met with NZ Post regarding the Sandringham Post Shop/Kiwibank
      • Facilities Partnerships outcome relating to the Mt Eden Methodist Church

    CARRIED

  23. Top BOARD MEMBERS' REPORTs

    Moved: Dempsey/Casey

    1. That the verbal report of Board Member Chase regarding the following be received:
      • Decision on the SH20 tunnel is imminent
    2. That the verbal report of Board Member Chong regarding the following be received:
      • Auckland Regional Community Boards Association have formed a working party to prepare a submission on the Super City proposal
      • Mt Eden Methodist Church community facility update

    CARRIED

  24. Top REPORTS REQUESTED/PENDING

    Moved: Dempsey/Donnelly

    That the list of reports requested/pending as at April 2009 be received.

    CARRIED

  25. Top GROUP ACTIVITY REPORTS

    Moved: Dempsey/Mitchell

    That the group activity reports be received.

    CARRIED

  26. Top THE 'SUPER CITY' AND LOCAL DEMOCRACY IN AUCKLAND CITY

    A notice of motion from Councillor Fryer was tabled.

    [ATTACHMENT 26]

    Moved: Fryer/Chong

    1. That in the interests of local democracy, the Eden/Albert Community Board hold a public meeting on Tuesday, 19 May 2009, to invite members of the public to voice their opinion to the Board on the Royal Commission report on governance and the Government's response to that report.
    2. That the Board chairperson be delegated to authorise any reasonable expenditure for hall hire, publicity etc. from the Board's 2008/2009 discretionary funding budget.
    3. That a working party of Councillors Casey, Fryer and Donnelly and Board Member Chase finalise details of venue, format, invitations, etc for the Board's public meeting and prepare the Board's submission to the Select Committee.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 10.07 pm.
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