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Eden Albert Community Board
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MINUTES OF A MEETING OF THE
EDEN ALBERT COMMUNITY BOARD
HELD ON WEDNESDAY, 22 JULY 2009 AT 6.30 PM
IN THE COUNCIL CHAMBERS
MT EDEN WAR MEMORIAL HALL
489 DOMINION ROAD, BALMORAL

PRESENT: Mr Christopher Dempsey Chairperson
  Mr Phil Chase Deputy Chairperson
  Ms Pauline Anderson  
  Mrs Virginia Chong, JP  
  Mr Simon Mitchell  
  Councillor Dr Cathy Casey  
  Councillor Mark Donnelly  
  Councillor Glenda Fryer  
ABSENT: Mr Ryan Hicks  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Dempsey/Chase

    That the minutes of the Eden/Albert Community Board meeting held on Wednesday, 24 June 2009, be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    Moved: Dempsey/Donnelly

    That an extraordinary item of business relating to a community celebration and opening of Owairaka Park be considered at item 16 for the reason that a recent City Scene article indicated that the park was now open to the public, however no official opening has yet taken place and there is a need for one to be organised as soon as possible.

    CARRIED

  4. Top PUBLIC FORUM

    4.1 VARIOUS ISSUES - DR PETER BOYS

    Peter Boys spoke about the cancellation of the Council meeting and raised concerns that City Scene did not include community board news.  He also asked that the Board look at installing a basketball hoop in Rocket Park following a request he had received from a couple of local residents.

    Moved: Dempsey/Casey

    That Dr Peter Boys be thanked for his presentation.

    CARRIED

    4.2 USE OF COMMUNITY BOARDS' SLIPS BUDGET - BRUCE KILMISTER

    Bruce Kilmister, chairperson of the Western Bays community board, raised concerns that community boards had been told that their operational SLIPs budgets would be funding an additional resource [salary and overheads]. He considered it inappropriate that boards had to pay for staff.

    Moved:Dempsey/Casey

    1. That Bruce Kilmister be thanked for his presentation regarding the use of Boards' SLIPs budget for an additional SLIPs project portfolio leader position [salary and overheads].
    2. That the Board notes the following statement included in the Environmental and Utility Management Fourth Quarter Report to the July 2009 meeting of City Development committee:

    "The 09/10 SLIPs budget increases by $500,000 allocated as per the formula across all 10 boards. A similar $500,000 was added in the year 08/09. The extra projects able to be delivered with this increased funding has necessitated the establishment of an additional SLIPs project portfolio leader position. The costs associated with the additional position (ie salary and overheads) needs to be funded from the operational SLIPs budget allocated to the Boards on a pro-rata basis."

    1. That the Board also notes that Combined Committee's decision during the annual plan process was to increase the SLIPs budget for community boards - not fund additional staff resources, and requests that the matter regarding the general issue of use of a council operational budget to fund staff be placed on the August City Development Committee meeting for discussion.
    2. That the Board requests that it be provided with a copy of council's policy decision that allows council officers to fund staff salary and overheads from a budget allocated to community boards via the annual plan process.
    3. That a copy of resolutions B-D be circulated to all community boards, together with the memorandum from the Group Manager, Environmental Utility Management, dated 13 July 2008.

    CARRIED

    4.3 STATE HIGHWAY 20 - SPRINGLEIGH RESIDENTS' ASSOCIATION

    Hiltrud Gruger, representing the Springleigh Residents' Association, spoke to her tabled submission.

    [ATTACHMENT 4.3]

    Moved: Casey/Fryer

    1. That Hiltrud Gruger on behalf of the Springleigh Residents' Association be thanked for her presentation regarding SH20 Waterview connection.
    2. That the Eden/Albert Community Board prepare a strongly worded, unanimous submission opposing the current proposal for the State Highway 20 Waterview connection and supporting the tunnel option, by 31 July 2009.

    CARRIED

    4.4 AUCKLAND CITY COUNCIL'S CONSULTATION POLICY - WARREN WILSON

    Warren Wilson raised concerns regarding council's consultation and outlined the history of broken yellow lines outside his property on the corner of Upper Queen and Karaka Streets. He also questioned whether the Board had any jurisdiction with respect to the interpretation of the district plan. Mr Wilson was advised that the best forum to raise his issues was at committee level.

    Moved: Dempsey/Fryer

    That Warren Wilson be thanked for his presentation regarding council's consultation policy.

    CARRIED

  5. Top DECOMMISSIONING OF THE KINGSLAND STATION MURAL

    Moved: Dempsey/Donnelly.

    1. That the report of the Programme co-ordinator public art dated 17 June 2009 be received.
    2. That the Board expresses its disappointment at the loss of the mural on the Sandringham Road wall of the Kingsland rail station that was commissioned by it and which has, for the past four years, provided enjoyment and a sense of place and pride in the vicinity of the mural.
    3. That the Board awaits the officer's report to the Board's September 2009 meeting on a potential art work on the new south platform wall of the Kingsland rail station.
    4. That the Board chairperson write to ARTA expressing its disappointment at the decommissioning of the Kingsland rail station mural and requesting that a replacement mural, or similar artwork, be installed on the new southern wall of the Kingsland rail station adjacent to Sandringham Road.
    5. That the Board chairperson and Councillor Donnelly be delegated to meet with ARTA to discuss the issues raised by the community board, especially with regard to the loss of the mural on the south platform wall at the Kingsland rail station.
    6. That Gail Richards, Manager Arts Services and Tanya Wilkinson, Programme co-ordinator, public art, be thanked for their attendance.

    CARRIED

  6. TopSLIPS DECISION REPORT

    Moved: Chong/Fryer

    1. That the report of the SLIPs Team Leader dated 13 July 2009 be received.
    2. That the Board notes that the sum of $76,276 capital works budget and $22,500 operational budget is currently available in its SLIPs holding account.
    3. That the Board approves that a proposal to install heritage plaques in the Eden Valley, Balmoral, Sandringham, Morningside, Mt Albert and Kingsland shopping centres proceed to vetting by council officers.
    4. That the Board approves funding of $111,264 for implementation of the Eden Albert CAB alterations and $5,399 for refurbishment of the Eden Albert CAB.
    5. That the Board approves the allocation of up to $1,000 for precise quotes for both the Kerr Taylor Restoration Plan and the Aitken Reserve Playground Upgrade.
    6. That officers be requested to report to the Board on why the asset management plan for the Eden Albert CAB has provided inadequate maintenance funding.

    CARRIED

  7. Top CELEBRATION OF COMPLETION/HANDOVER OF HERITAGE ASSESSMENT DOCUMENTATION

    Moved: Fryer/Anderson

    That the Board host a function at the Mt Albert library on 2 September 2009 to hand over copies of heritage assessment documentation, to be funded from the Board's 2010/2011 discretionary funding budget.

    CARRIED

  8. Top FINANCIAL CONTRIBUTIONS UPDATE

    Moved: Anderson/Fryer

    1. That the memorandum of the Contributions Co-ordinator dated 8 July 2009 be received.
    2. That the Board notes that it is the only community board that has funded the purchase of a significant park out of future financial contributions, demonstrating foresight and leadership.

    CARRIED

  9. Top DISCRETIONARY FUNDING APPLICATION - ST BARNABAS CHURCH PLAYGROUP

    Moved: Casey/Donnelly

    1. That the discretionary funding application from St Barnabas Church Playgroup be received.
    2. That the Board approves the allocation of an amount of $422 from its 2009/2010 discretionary funding budget towards advertising of the St Barnabas Church Playgroup children's fete.
    3. That the St Barnabas Church Playgroup provide an accountability statement to the Board following expenditure of the $422 allocated to it.
    4. That the Group Manager, Communications and Marketing, be requested to advertise the St Barnabas Church Playgroup's children's fete being held on 14 November 2009 to raise funds for the completion of an outdoor play area in an edition of City Scene prior to the event.

    CARRIED

  10. Top WATERVIEW CONNECTION - OPTIONS REVIEW - MINISTERIAL BRIEFING

    Moved: Chase/Chong

    1. That the Ministerial briefing note on the investigation of alternative options to complete the Waterview connection section of the western ring route be received.
    2. That the Board notes with concern the failure of the Ministerial briefing paper on SH20 Waterview connection to recognise the years of community consultation that has occurred on State Highway 20 and the failure to consider the environmental, social, recreational and health costs to the community on the route options evaluated.
    3. That the Board notes the Ministerial briefing paper has also failed to notice the unanimous support of the Eden/Albert Community Board for the tunnel option for the SH20 Waterview connection.
    4. That the Board's resolutions be forwarded to the August 2009 Transport Committee meeting.

    CARRIED

  11. Top CHAIRPERSON'S REPORT

    Moved: Dempsey/Donnelly

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 11]

  12. Top COUNCILLORS' REPORTS

    Moved: Dempsey/Mitchell
    1. That the verbal report of Councillor Casey regarding the following be received:
      • Mountain Green Archery club lease renewal and feedback being sought from users of the Owairaka Domain
      • Fowlds Park walkway through dog exercise area unable to proceed due to tree issues
      • Attended community meeting with Steven Joyce re SH20 route
      • Eden Park issues
      • Clear Harbour Alliance being recognised for an award
    2. That the verbal report of Councillor Donnelly regarding the following be received:
      • Ongoing efforts being made to have the link road stopped
      • Positive response at committee level for a Mt Albert Precinct Plan
      • Feedback received on Future Planning Framework
    3. That the verbal report of Councillor Fryer regarding the following be received:
      • Chaired last Eden Park advisory group meeting - Eden Park Neighbours Association not attending. Two resolutions passed regarding ignoring of advice.
      • Attended Eden Park CLG - traffic management plan flawed.
      • Attended sod turning at Sandringham Plunket

    CARRIED

  13. Top BOARD MEMBERS' REPORTS

    Moved: Fryer/Donnelly

    1. That the verbal report of Board member Anderson regarding the following be received:
      • Attended Philips Aquatic Trust Board meeting
      • Attended David Engwright Lunchtime Learning regarding Spaces into Places, and rebuilding downtrodden villages
      • Attended Mt Albert Residents' Association AGM
    2. That the verbal report of Board member Chase regarding the following be received:
      • Organised and attended community meeting with Steven Joyce
      • Attended the Select Committee meeting regarding the Supercity on behalf of the Board
    3. That the verbal report of Board member Chong regarding the following be received:
      • Update provided on Mt Eden Methodist Church funding
    4. That the verbal report of Board member Mitchell regarding the following be received:
      • Making contacts and connections with people in regard to new responsibilities

    CARRIED

  14. Top GROUP ACTIVITY REPORTS

    Moved: Dempsey/Chase

    That the group activity reports as at July 2009 be received.

    CARRIED

  15. Top REPORTS REQUESTED/PENDING

    Moved: Dempsey/Anderson

    That the list of reports requested/pending as at July 2009 be received.

    CARRIED

  16. Top COMMUNITY CELEBRATION AND OPENING OF OWAIRAKA PARK

    Councillor Fryer's notice of motion is attached.

    [ATTACHMENT 16]

    Moved: Fryer/Donnelly

    1. That the Manager, Festival and Community Events, be requested to organise an official community opening for Owairaka Park on a Saturday at the end of August/beginning of September 2009.
    2. That the Community Board chairperson be invited to declare the Owairaka Park open and the three Eden/Albert councillors be invited to cut the ribbon at the opening.
    3. That the Group Manager, Communications and Marketing, be requested to ensure that the official opening of Owairaka Park be given due recognition in City Scene via a story and photograph of the celebration.
    4. That an invitation be extended to all the local community to attend the opening.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 8.46 pm.