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Eden Albert Community Board
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MINUTES OF A MEETING OF THE
EDEN ALBERT COMMUNITY BOARD
HELD ON WEDNESDAY, 26 AUGUST 2009 AT 6.30 PM
IN THE COUNCIL CHAMBERS
WAR MEMORIAL HALL
489 DOMINION ROAD, BALMORAL

PRESENT: Mr Christopher Dempsey Chairperson
  Mr Phil Chase Deputy Chairperson
  Ms Pauline Anderson [arr 6.41 during item 4.2]
  Mrs Virginia Chong, JP  
  Mr Simon Mitchell  
  Councillor Dr Cathy Casey [dep 9.58 following item 18.5]
  Councillor Mark Donnelly  
  Councillor Glenda Fryer  
ABSENT: Mr Ryan Hicks  

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Donnelly/Mitchell

    That the minutes of the Eden/Albert community board meeting held on Wednesday, 22 July 2009, be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1 VARIOUS ISSUES - PETER BOYS

    Peter Boys tabled an Official Information Request, which will be dealt with accordingly.

    4.2 COMMUNITY GARDENS PROPOSAL - MICHELE DONOVAN AND JONATHAN SHEARER

    Michele Donovan and Jonathan Shearer, representing the Mt Eden Community Gardens Group, spoke of the group's vision for a community garden in the Mt Eden area, and sought the Board's in principle support for the use the ex-Mt Eden Women's Bowling Club land adjacent to the Spinners and Weavers Guild clubrooms in Nicholson Park as a community garden.

    [ATTACHMENT 4.2]

    Moved: Casey/Chase

    1. That Michele Donovan and Jonathan Shearer be thanked for their presentation regarding a community garden in Mt Eden.
    2. That the Board supports, in principle, the use by the Mt Eden Community Gardens Group of the ex Mt Eden Women's Bowling Club land in Nicholson Park for community gardens.
    3. That the Group Manager, Arts Community and Recreation, be requested to advise the Board of any known levels of soil toxicity relating to the Nicholson Park land.
    4. That the Board encourages the Mt Eden Community Gardens Group to prepare a community gardens application in line with Council's community gardens policy.

    CARRIED

    4.3 PROPOSED REZONING OF PROSPECT TERRACE FROM RESIDENTIAL ONE - JENNY MAIDMENTS

    Jenny Maidment raised concerns at proposals to rezone her street and stressed the need to retain and reflect heritage suburbs.

    [ATTACHMENT 4.3]

    Moved: Donnelly/Dempsey

    That Jenny Maidment be thanked for her presentation regarding the proposed rezoning of Prospect Terrace from Residential 1 in the Future Planning Framework.

    CARRIED

  5. Top SPORT AUCKLAND PRESENTATION

    This item was deferred until the Board's September 2009 meeting.

  6. Top PRESENTATION FROM THE AUCKLAND ROAD MAINTENANCE ALLIANCE - WEST

    This item was deferred until the Board's September 2009 meeting.

  7. Top KINGSLAND/MT EDEN PARKING PRESENTATION

    Steve MacKenzie and Scott Ebbett provided a visual presentation and answered questions from the Board.

    [ATTACHMENT 7]

    Moved: Dempsey/Chong

    1. That Steve Mackenzie, Acting Design Manager Transport Parking and Scott Ebbett, Parking Design Team Leader, be thanked for their presentation.
    2. That the Transport Parking officers be requested to report to the Kingsland Business Association regarding their findings on parking in Kingsland and, at the appropriate time, report to the Mt Eden and Mt Albert Business Associations on parking in their areas.

    CARRIED

  8. Top CITY EVENTS ANNUAL REPORT

    Virginia Terpstra provided a visual presentation on the Rugby World Cup and answered questions from the Board.

    Moved: Anderson/Fryer

    1. That the report of the Manager Event and Film Operations dated 10 August 2009 be received.
    2. That Virginia Terpstra, Regional Partnerships Manager, Auckland RWC planning team and Amber Brooke, Events Safety Advisor, Events and Film Operations, be thanked for their attendance.
    3. That the Manager, Festival and Community Events, be requested to use community noticeboards to advertise Christmas and other events, instead of the approach taken last year of small, unreadable signs being placed on grass verges.
    4. That the Board notes that whilst the Mt Eden part of the Eden/Albert ward has a good number of free events, the same could not be said for the larger Mt Albert part of the ward.
    5. That officers be requested to investigate more free events in Mt Albert, eg. Owairaka Park, Owairaka Domain and Rocket Park.
    6. That the Board requests that more community free events be scheduled, and less restricted entry Expo-style events (eg Big Boys Toys).

    CARRIED

  9. Top FUTURE PLANNING FRAMEWORK AND EDEN ALBERT AREA PLAN - KEY THEMES AND CHANGES

    Michelle Hewitt, Nicola Short and Alistair Cribbens were in attendance to answer questions from the Board.

    [ATTACHMENT 9.1 and 9.2]

    Moved: Fryer/Donnelly

    1. That the report of the Planner, City Planning, dated 4 August 2009 be received.
    2. That Michelle Hewitt, Manager, Inner Isthmus, Nicola Short, Manager Heritage and Alistair Cribbens, Planner City Planning, be thanked for their attendance.
    3. That the Board notes that residents of the Eden Albert ward had the highest response rate on the draft Future Planning Framework, indicating a high degree of interest in the matter.
    4. That, in light of this observation, a working party of Councillors Fryer, Casey and Donnelly and Board members Anderson and Dempsey report to the Board's September 2009 meeting on this matter.
    5. That City Planning officers be requested to undertake walk-by research on residential heritage streets, for example Prospect Terrace, Grange Road, Ashton Road, Tarata Street and Henry Street, focusing on coherent residential streetscapes.

    CARRIED

  10. Top GRANT OF OLD/NEW LEASE - ANDERSON PARK TENNIS INC - 1138A NEW NORTH ROAD, MT ALBERT

    Moved: Fryer/Anderson

    1. That the report of the Leasing Coordinator dated 4 August 2009 be received.
    2. That this matter lie on the table until the Board's September 2009 meeting and, in the meantime, meetings be held between Anderson Park Tennis Club members, Councillor Fryer, Board Member Anderson and the lease officer, with a view to canvassing methods of increasing the tennis club's membership and/or greater use of the community facility, eg approaching local schools for school-supervised use of the tennis club's facilities on Anderson Park.

    CARRIED

  11. Top GRANT OF OLD/NEW LEASE - OWAIRAKA SCOUT GROUP - MURRAY HALBERG PARK, 187 RICHARDSON ROAD

    Moved: Fryer/Donnelly

    1. That the report of the Leasing Coordinator dated 16 July 2009 be received.
    2. That the Eden Albert Community Board recommends to the Arts, Culture and Recreation Committee the grant of a lease to The Scout Association of New Zealand - Owairaka Scout Group on the following terms and conditions:
      • Term - five years commencing 1 April 2008
      • Rights of Renewal - Two rights of renewal each of five years
      • Rent - $250.00 + GST per annum
      • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy

    CARRIED

  12. Top SLIPS PROGRAMME UPDATE REPORT

    Moved: Fryer/Donnelly

    1. That the report of the SLIPs Programme Leader dated 10 August 2009 be received.
    2. That the SLIPs spreadsheet be updated to reflect the following inaccuracies:
      • Balmoral heritage walk and brochure project - Glenda Fryer
      • Mt Eden Methodist Church grant - Mark Donnelly
      • Disraeli Reserve bollards - Virginia Chong
      • Oakley Creek walkway - Christopher Dempsey
      • Kerr Taylor Restoration Plan - Pauline Anderson
      • Morningside heritage assessment - Glenda Fryer

    CARRIED

  13. Top SLIPS DECISION REPORT - AUGUST 2009

    Moved: Fryer/Chong

    1. That the report of the SLIPs Project Portfolio Leader dated 14 August 2009 be received.
    2. That the Board approves the allocation of budgets for implementation of the following projects:
      Project Capex Opex
      Roy Clements Treeway signage $20,535 $500
      Asquith Avenue cycle safety $105,500  
      Mt Eden village beautification [stage 1] $18,200  
      Balmoral, Kingsland, Eden Valley and Mt Albert community noticeboards $23,936 $1,000


    3. That the Board deletes the following projects from the SLIPs list:
      • Fowlds Park dog exercise area Western Springs road access
      • Eden Albert CAB community noticeboard

    CARRIED

  14. Top STATE HIGHWAY 20 WATERVIEW CONNECTION

    Moved: Fryer/Chase

    1. That the Eden/Albert Community Board expresses its disappointment that the Transport Committee ignored the expressed opinion of the Mt Albert, Avondale and Waterview communities, and the local Community Board's, desire for the twin tunnel option and, instead, supported the Government's proposals for State Highway 20.
    2. That the Board expresses its thanks to those local groups that have lobbied and fought hard over more than 10 years to bring this issue to the notice of both national and local politicians.
    3. That the Board commits to do all in its power to continue to oppose the Government's pending decision regarding State Highway 20, and to prevent the social, economic, political and ecological degradation of the community with the route that the Government has chosen.

    CARRIED

  15. Top BALMORAL MCDONALDS RESOURCE CONSENT

    Moved: Dempsey/Chase

    1. That the City Development Committee be requested to appoint Eden/Albert Community Board Members to all resource consent hearings in the Eden/Albert ward.
    2. That the City Development Committee be requested to urgently introduce a Plan Change classifying drive-through fast-food outlets as industrial in nature, and restricting placement of industrial outlets in the appropriate industrial areas.
    3. That the Board notes the Environment Court case of Auckland Regional Council versus Waitakere City Council & Duncan, 2009 (A65/2008), where the Waitakere City Council did not support the decision of its planning commissioners, a decision that was contrary to the officer's recommendations, the Court noted:

      "The WCC did not wish to support its [resource consent] decision so it appeared only to make submissions to assist the Court. It called no evidence and abides the decision of the Court."

    4. That the Board further notes that this approach by the Waitakere City Council was accepted by the Court, and there was no suggestion of any liability or questions of costs towards Waitakere City Council.
    5. That the Board notes that Waitakere City Council was entitled to, and in fact did, support their planning officer's recommendation rather than their own Commissioner's decision.
    6. That following this, the Board requests the Group Manager, Auckland City Environments to actively advocate for the officer's planning recommendation in the Environment Court case that will arise from the Balmoral McDonald's resource consent decision.
    7. That the Board notes that nothing obliges the council to defend its own decisions made by planning commissioners and that the council is not obliged to find consultants or lawyers to defend the decision.
    8. That resolutions C-G be referred to the City Development committee for its information.

    CARRIED

    Councillor Donnelly left the meeting during this item and did not speak nor vote on the matter.

  16. Top GUN SALUTES ON MAUNGAWHAU

    Moved: Casey/Mitchell

    1. That the Board is opposed to the use of traditional weapons of war on Maungawhau to welcome state or similar guests.
    2. That the Group Manager, Arts Community and Recreation, be requested to report to the Board on the suggestion that Auckland City Council use more culturally appropriate and contemporary forms of welcome for state or similar guests, rather than gun salutes.

    CARRIED UNANIMOUSLY

  17. Top DRAFT LIQUOR LICENSING POLICY

    Moved: Donnelly/Mitchell

    That the Board appoints a working party of Councillors Casey and Donnelly and board Members Chase, Mitchell and Anderson to prepare the Board's submission on the draft Liquor Licensing Policy.

  18. Top DISCRETIONARY FUNDING

    Moved: Dempsey/Fryer

    That the draft 2009/2010 discretionary funding process be received and be further considered at the Board's September meeting.

    CARRIED

    18.1. FUNDING APPLICATION - COMMUNICARE MT EDEN FRIENDSHIP CENTRE

    Moved: Mitchell/Fryer

    1. That the discretionary funding application from Communicare Mt Eden Friendship Centre be received.
    2. That the Board approves the allocation of $500 to the Communicare Mt Eden Friendship Centre towards the cost of transporting its members to and from the Friendship Centre.
    3. That the Communicare Mt Eden Friendship Centre provide an accountability statement to the Board following expenditure of the grant of $500.

    CARRIED

    18.2. FUNDING APPLICATION - MT ALBERT KINDERGARTEN

    Moved: Anderson/Chong

    1. That the discretionary funding application from the Mt Albert Kindergarten be declined as the Board considers that a more modest style of fridge would meet the kindergarten's needs.
    2. That the Board notes that it would be hapy to consider another application from the Mt Albert Kindergarten towards purchase of a less expensive fridge.

    CARRIED

    18.3. FUNDING APPLICATION - MT EDEN MAUNGAWHAU VILLAGE CENTRE INC

    Moved:Fryer/Dempsey

    1. That the discretionary funding application from the Mt Eden Maungawhau Village Centre Inc be received.
    2. That the Board approves the allocation of $500 to the Mt Eden Maungawhau Village Centre Inc towards hire of recording equipment, audio transcription and entertainment associated with the Village Stories project.
    3. That the Mt Eden Maungawhau Village Centre Inc provide an accountability statement to the Board following expenditure of the grant of $500.

    CARRIED

    18.4. FUNDING APPLICATION - MT ALBERT YMCA

    Moved: Dempsey/Mitchell

    1. That the discretionary funding application from the YMCA of Auckland Inc.be received.
    2. That the Board approves the allocation of $3,800 from its 2009/2010 discretionary funding budget to the YMCA of Auckland Inc. towards costs associated with the Eden Albert Schools Cultural Festival.
    3. That the YMCA of Auckland Inc provide an accountability statement to the Board following the expenditure of the grant of $3,800.

    CARRIED

    18.5. FUNDING APPLICATION - ST ANDREWS ROAD TENNIS CLUB

    Moved: Fryer/Donnelly

    That the Board declines the discretionary funding application from the St Andrews Road Tennis Club and recommends that the Club discuss their funding needs with the Eden/Albert community advisor with a view to seeking alternative funding options

    CARRIED

  19. Top WESTFIELD ST LUKES

    Moved: Fryer/Anderson

    That the report and resolutions from the 5 August 2009 Arts, Culture and Recreation committee be received.

    CARRIED

  20. Top CONSULTATION ON CHANGES TO THE DOG BYLAW

    Moved: Dempsey/Mitchell

    That the Board notes that the current phase of consultation on the dog bylaw closes on 31 August 2009.

    CARRIED

  21. Top CHAIRPERSON'S REPORT

    Moved: Dempsey/Donnelly

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 21]

  22. Top COUNCILLORS' REPORTS

    Moved: Dempsey/Donnelly

    That the verbal report of Councillor Fryer regarding the following be received.

    • Met with Jenny Maidment and officers regarding the Residential 1 Zoning on Prospect Terrace and the Future Planning Framework

    CARRIED

  23. Top BOARD MEMBER'S REPORTS

    There were no Board Members' reports.

  24. Top REPORTS REQUESTED PENDING

    Moved: Fryer/Chong

    That the list of reports requested/pending be received.

    CARRIED

  25. Top GROUP ACTIVITY REPORTS

    Moved: Fryer/Chase

    1. That the group activity reports be received.
    2. That the Group Manager, Arts Community and Recreation Services be requested to respond to the following comments in the Parks Services July Arts, Community and Recreation Services Group's report to the Board relating to the Roy Clements Treeway:

      Negotiations are continuing in a positive manner with the body corporate of an adjacent residential block close to the Wagener Place entrance for additional access for maintenance vehicles, as well as pedestrian access from the block. This has been made necessary by the boardwalk that Metrowater had recently completed, which had reduced the number of accesses available for tree work and mowing. Many grassed areas have been converted to low native planting, but access is still required for mowing near Wagener Place.

    3. That the Board be advised of the name of the body corporate mentioned in the report and whether access is required for the body corporate's or council's convenience.

    CARRIED

    There being no further business the chairperson declared the meeting closed at 10.06 pm.
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