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Eden Albert Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
EDEN ALBERT COMMUNITY BOARD
HELD ON WEDNESDAY, 23 SEPTEMBER 2009 AT 6.30 PM
AT FERNDALE HOUSE
830 NEW NORTH ROAD, MT ALBERT

PRESENT: Mr Christopher Dempsey Chairperson
  Ms Pauline Anderson  
  Mrs Virginia Chong, JP [until 7:25 pm, item 6]
  Mr Simon Mitchell  
  Councillor Dr Cathy Casey [until 9:20 pm, item 20]
  Councillor Mark Donnelly  
  Councillor Glenda Fryer  
ABSENT: Mr Ryan Hicks  

  1. Top APOLOGIES

    Moved: Dempsey/Donnelly

    That the apologies of Board member Chase for non-attendance and Board member Chong for early departure be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Dempsey/Fryer

    That the minutes of the Eden/Albert community board meeting held on Wednesday, 26 August 2009 be confirmed as a true and correct record, subject to the following amendment:

    Item 9 - Future Planning Framework and Eden Albert Area Plan

    Resolution E to be changed to read:

    1. That City Planning officers be requested to undertake walk-by research on residential heritage streets, for example Prospect Terrace, Grange Road, Ashton Road, Tarata Street and Walters Road, focusing on coherent residential streetscapes.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. VARIOUS ISSUES - PETER BOYS

    Peter Boys spoke about the recent Transit NZ meeting regarding SH20, an article in City Scene and the non-attendance of Board member Hicks at recent community board meetings.

    Moved: Dempsey/Anderson

    That Peter Boys be thanked his presentation.

    CARRIED

    4.2. LIFE CENTRE TRUST'S COMMUNITY YOUTH CENTRE - RORY GARDEN AND CRAIG CLARK

    Craig Clark and Rory Garden spoke regarding the Life Centre Trust and discussed plans for a community Youth Centre.

    Moved: Fryer/Anderson

    1. That Craig Clark and Rory Garden from The Life Centre Trust be thanked for their presentation regarding establishment of a community youth centre in Mt Eden.
    2. That the Board notes that the application from The Life Centre Trust is to be discussed at the October 2009 Facilities Partnership Committee meeting.

    CARRIED

    4.3 CALUM AND EMILY MORRISON - SCHOOL RESERVE RETAINING WALL

    Calum and Emily Morrison spoke regarding the bank erosion at school reserve which borders their property.

    Moved: Dempsey/Casey

    That Calum and Emily Morrison be thanked for their presentation regarding a SLIPs proposal on the school reserve retaining wall.

    CARRIED

  5. Top SPORT AUCKLAND PRESENTATION

    Sue Brewster representing Sport Auckland spoke to her tabled presentation.

    [ATTACHMENT 5A]

    Moved: Fryer/Mitchell

    That Sue Brewster, Chief Executive of Sport Auckland, be thanked for her presentation regarding Sport Auckland's activities in the ward.

    CARRIED

  6. Top NZTA PRESENTATION - STATE HIGHWAY 16 - ST LUKES TO WESTGATE IMPROVEMENTS

    Neil Cree provided a visual presentation and answered questions.

    [ATTACHMENT 6A]

    Moved: Dempsey/Donnelly

    That Neil Cree, Transportation Planning Manager from NZTA be thanked for his presentation regarding proposed improvements to the northwestern motorway.

    CARRIED

  7. Top AUCKLAND ROAD MAINTENANCE ALLIANCE PRESENTATION

    Simon Mitchell and Marius Van Der Merwe provided a visual presentation and answered questions.

    [ATTACHMENT 7A]

    Moved: Casey/Anderson

    That Simon Mitchell, Communications and Stakeholder Manager, Auckland Road Maintenance Alliance and Marius Van Der Merwe, Transport Delivery  be thanked for their update on the scope of road maintenance works for the upcoming financial year and alignment with the Rugby World Cup.

    CARRIED

  8. Top SURRENDER OF LEASE AND GRANT OF NEW LEASE, ROYAL NEW ZEALAND PLUNKET SOCIETY AUCKLAND SUBURBS BRANCH INCORPORATED - SANDRINGHAM ROAD SUB-BRANCH

    Moved: Dempsey/Mitchell

    1. That the report of the lease co-ordinator dated 13 August 2009 be received.
    2. That the Eden Albert Community Board recommends to the Arts, Culture and Recreation Committee:
      1. the surrender of the lease of the council-owned building and reserve land at Edendale Reserve, 427 Sandringham Road, Sandringham to the Sandringham Plunket on 30 September 2009; and
      2. the granting of a new lease to Sandringham Plunket on the following terms and conditions:
        • Term - five years commencing 1 October 2009
        • Rights of Renewal - Two rights of renewal each of five years
        • Rent - Nil per annum
        • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy

    CARRIED

    Item 14 was taken at this point.

  9. Top GRANT OF OLD/NEW LEASE - MT. ALBERT RUGBY LEAGUE FOOTBALL CLUB INCORPORATED

    Moved: Dempsey/Donnelly

    1. That the report of the lease co-ordinator dated 4 August 2009 be received.
    2. That the Eden Albert Community Board recommends to the Arts, Culture and Recreation Committee the granting of a lease of reserve land at Fowlds Park, 50 Western Springs Road, Western Springs to the Mt. Albert Rugby League Football Club Inc. on the following terms and conditions:
      • Term - five years commencing 1 April 2008
      • Rights of Renewal - Two rights of renewal each of five years
      • Rent - $250.00 + GST per annum
      • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  10. Top GRANT OF OLD/NEW LEASE - ROYAL NEW ZEALAND PLUNKET SOCIETY AUCKLAND - ONE TREE HILL BRANCH INCORPORATED

    Moved: Fryer/Donnelly

    1. That the report of the lease co-ordinator dated 23 July 2009 be received.
    2. That the Eden Albert Community Board recommends to the Arts, Culture and Recreation Committee the granting of a lease of one of the buildings and reserve land at Potters Park, 518 Dominion Road, Balmoral to One Tree Hill Plunket on the following terms and conditions:
      • Term - five years commencing 1 June 2009
      • Rights of Renewal - Two rights of renewal each of five years
      • Rent - $250.00 + GST per annum
      • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy

    CARRIED

  11. Top EDEN PARK PRECINCT UNDERGROUNDING

    Moved: Fryer/Casey

    1. That the resolution from the Eden Park Advisory Group be received.
    2. That the resolution from the Eden Park Advisory Group be forwarded to the appropriate council committee as an agenda item.
    3. That the Board requests that full undergrounding for the Eden Park precinct be endorsed for the Annual Plan Direction Setting meeting in September 2009.

    CARRIED

  12. Top ENDING OF GUN SALUTES ON MAUNGAWHAU THROUGH AMENDMENT OF THE MAUNGAWHAU-MT EDEN MANAGEMENT PLAN

    Councillor Casey tabled a story entitled "My War" which was published in the Auckland City Council's "Our Stories - Auckland Secondary Schools 2009" booklet

    [ATTACHMENT 12A]

    Moved: Casey/Donnelly

    1. That the Board invites the Arts, Culture and Recreation Committee to consider a more culturally appropriate and contemporary process for state or similar guests, rather than gun salutes from Auckland city's volcanoes.
    2. That the Board believes that under the Maungawhau Management Plan the council does not have appropriate authority to issue an events permit for gun salutes on Maungawhau.
    3. That the Board requests officers not to issue any future event permits for any gun salutes.
    4. That these resolutions be forwarded to the Arts Culture and Recreation Committee, for its information.

    CARRIED

  13. Top BALMORAL MCDONALD'S RESOURCE CONSENT

    Moved: Dempsey/Fryer

    That the resolution from the 10 September 2009 City Development Committee be received.

    CARRIED

  14. Top SLIPS DECISION REPORT - SEPTEMBER 2009

    Moved: Casey/Donnelly

    1. That the memorandum of the SLIPs Project Portfolio Leader dated 2 September, be received.
    2. That the Board supports in principle the implementation of the School Reserve retaining wall project however do not believe this should be funded by SLIPs.
    3. That the matter be referred to the appropriate group with a request that the Board received a brief report on this matter's progress for the October meeting.
    4. That the exact site and location of the retaining wall be discussed with the adjacent land owner and that the council negotiate with the land owner for the purchase of the lower land adjacent to the retaining wall up to the legal boundary.
    5. That these resolutions and report be referred to the Arts Culture and Recreation Committee, for their information.

    CARRIED

  15. Top DISCRETIONARY FUNDING

    Moved: Dempsey/Anderson

    1. That the Board notes the status of its 2009/2010 discretionary funding budget.
    2. That the Board endorses the draft 2009/2010 discretionary funding process as outlined in the agenda report.

    CARRIED

    15.1. FUNDING APPLICATION - SANDRINGHAM BUSINESS ASSOCIATION INCORPORATED

    Moved: Fryer/Anderson

    1. That the discretionary funding application from the Sandringham Business Association Incorporated be received.
    2. That the Board approves the allocation of $3,000.00 to the Sandringham Business Association towards the cost of the Sandringham Village Spring festival being held on 31 October 2009.
    3. That the Sandringham Business Association Incorporated provide an accountability statement to the Board following expenditure of the grant of $3,000.00.

    CARRIED

    15.2. FUNDING APPLICATION -DIABETES AUCKLAND

    Moved: Fryer/Donnelly

    1. That the discretionary funding application from Diabetes Auckland be received.
    2. That the Board approves the allocation of $500.00 to Diabetes Auckland towards advertising costs of the annual open day of the Diabetes Awareness Week being held from 17-23 November 2009
    3. That Diabetes Auckland provide an accountability statement to the Board following expenditure of the grant of $500.00.

    CARRIED

    15.3. FUNDING APPLICATION - AUCKLAND OLD FOLKS ASSSOCIATION

    Moved: Fryer/Casey

    1. That the discretionary funding application from the Auckland Old Folks Association be received.
    2. That the Board approves the allocation of $100.00 to the Auckland Old Folks Association towards costs of an event presenting the oral histories of the last 8 members of the group.
    3. That the Auckland Old Folks Association provide an accountability statement to the Board following expenditure of the grant of $100.00.

    CARRIED

  16. Top TRAFINZ CONFERENCE REPORT

    Moved: Dempsey/Donnelly

    That the chairperson's report on his attendance at the recent Trafinz conference be received.

    CARRIED

  17. Top CHAIRPERSON'S REPORT

    [ATTACHMENT 17A]

    Moved: Dempsey/Casey

    That the tabled report of the chairperson be received.

    CARRIED

  18. Top COUNCILLORS' REPORTS

    Moved: Dempsey/Mitchell

    1. That the verbal report of Councillor Casey regarding the following be received:
      • Parking
      • Pool fencing
      • Kelly Street
      • Mountain Green Archery Club
      • Attended the Orakei Creek guided walk
      • Owairaka Management Plan meeting
      • Community Safety Awards
      • Attended Bro'Town cartoon launch at Morningside
    2. That the verbal report of Councillor Donnelly regarding the following be received:
      • Link Road Safety Audit
    3. That the verbal report of Councillor Fryer regarding the following be received:
      • Eden arts
      • Attended a stakeholders meeting at Mt Albert Grammar School to discuss various issues.
      • Mt Albert Grammar wishes to erect a fence around their boundary after a spate of burglaries. Meet with concerned residents regarding this.
      • Attended "Our Communities" meeting at Town Hall.

    CARRIED

  19. Top BOARD MEMBER'S REPORTS

    Moved: Dempsey/Anderson

    1. That the verbal report of Board Member Anderson regarding the following be received:
      • Carols at Rocket Park on 29 November
    2. That the verbal report of Board Member Mitchell regarding the following be received:
      • Visit to Balmoral shops
      • Attended Bro'Town cartoon launch at Morningside Train station

    CARRIED

  20. Top REPORTS REQUESTED PENDING

    Moved: Casey/Donnelly

    That the reports requested/pending as at September 2009 be received.

    CARRIED

  21. Top GROUP ACTIVITY REPORTS

    Moved: Anderson/Donnelly

    1. That the group activity reports as at August 2009 be received.

    CARRIED

    Moved: Dempsey/Fryer

    1. That the Board request the Group Manager Auckland City Environment to keep them informed on the status of Land Use Consent application number LUC3300.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 9:40pm.