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Eden Albert Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
EDEN ALBERT COMMUNITY BOARD
HELD ON WEDNESDAY, 28 OCTOBER 2009 AT 6.30PM
IN THE COUNCIL CHAMBERS
WAR MEMORIAL HALL
489 DOMINION ROAD, BALMORAL

PRESENT: Mr Christopher Dempsey Chairperson
  Mr Phil Chase Deputy Chairperson
  Ms Pauline Anderson  
  Mrs Virginia Chong, JP  
  Mr Simon Mitchell  
  Councillor Mark Donnelly  
  Councillor Glenda Fryer  
ABSENT: Mr Ryan Hicks  

  1. Top APOLOGIES

    Moved: Chong/Chase

    That the apology of Councillor Casey for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Dempsey/Donnelly

    That the minutes of the Eden/Albert community board meeting held on Tuesday, 23 September 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1 PROPOSED PRIVATE PLAN CHANGE FOR WESTFIELD ST LUKES - ANNE HARWOOD AND WILL MCKENZIE ON BEHALF OF ST LUKES COMMUNITY ASSOCIATION

    Will McKenzie provided an overview of the St Lukes Community Association's activities and membership. He advised that the association had been unaware until recently that Westfield had been in discussions with council over the past few years regarding their proposed plan change and he felt that this placed the association at a disadvantage.

    Anne Harwood acknowledged Westfield's property rights, however the proposal would have a big impact on the community and its residents.

    Moved: Fryer/Chase

    That Anne Harwood and Will McKenzie be thanked for their presentation regarding the Westfield St Lukes private plan change.

    CARRIED

    4.2 CONSULTATION REGARDING THE REMOVAL OF BROKEN YELLOW LINES, KARAKA STREET - WARREN WILSON

    Warren Wilson raised concerns that the Board had abrogated its responsibility by not consulting with the community over the removal of broken yellow lines in Karaka Street. In response, the role of community boards was clarified.

    Moved: Fryer/Mitchell

    That Warren Wilson be thanked for his presentation regarding consultation.

    CARRIED

    4.3 VARIOUS ISSUES - PETER BOYS

    Peter Boys did not speak.

    4.4 OAKLEY CREEK PROJECTS - WENDY JOHN

    Wendy John spoke to her visual presentation which outlined the work that the Friends of Oakley Creek had achieved in the Oakley Creek area. She also thanked the Board for its support, both financial and otherwise.

    [ATTACHMENT 4.4]

    Moved: Fryer/Anderson

    That Wendy John be thanked for her presentation regarding Oakley Creek projects.

    CARRIED

    4.5 PAPA'S PIZZA - GAIL HUNTER

    Co-owner of Papa's Pizza, Gail Hunter, advised that recent advice from council officers indicated that there would difficulty in obtaining a variation to the current resource consent to allow for the opening of Papa's Pizza during the day time due to a shortfall in parking spaces. She sought the Board's support in advocating for gaining an approval.

    Moved: Fryer/Donnelly

    1. That Gail Hunter be thanked for her presentation regarding Papa's Pizza.
    2. That the Board notes that the current Isthmus district plan parking requirements tend to suit large blocks of retail businesses and are not generally suitable for small local businesses.
    3. That the Board supports the opening of Papa's Pizza located at 61-65 Sandringham Road, Kingsland during daylight hours as it considers there are no major flow-on effects related to a parking shortfall on-site.
    4. That the Group Manager, Auckland City Environments, be informed of the Board's support for the opening of Papa's Pizza during daylight hours and requests that officers use their discretion when considering any resource consent application for an extension of restaurant hours at 61-65 Sandringham Road, Kingsland.

    CARRIED

  5. Top 151 DOMINION ROAD - REMOVAL OF POHUTUKAWA TREE

    Moved: Fryer/Dempsey

    That this matter lie on the table until the Board's November meeting pending officers' response to questions raised by Cr Fryer.

    CARRIED

  6. Top MT ALBERT PRECINCT PLAN - COMMUNITY REFERENCE GROUP

    Moved: Dempsey/Donnelly

    That Board Members Phil Chase and Pauline Anderson be delegated to work with officers in the development of the Mt Albert precinct plan.

    CARRIED

  7. Top GRANT OF NEW LEASE, PHYLLIS RESERVE, 22A PHYLLIS STREET, MT ALBERT - METRO MT ALBERT SPORTS CLUB INCORPORATED

    Moved: Fryer/Donnelly

    1. That the report of the lease coordinator dated 5 October 2009 be received.
    2. That the Board recommends to the Arts, Culture and Recreation Committee the granting of a new lease to The Metro Mt Albert Sports Club Inc. on the following terms and conditions:
      • Term - five years commencing 1 July 2009;
      • Rights of Renewal - Two rights of renewal each of five years;
      • Rent - $250 + GST per annum; and
      • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  8. Top SLIPS DECISION REPORT - OCTOBER 2009

    Moved: Fryer/Anderson

    1. That the memorandum of the SLIPs project portfolio leader, dated 14 October 2009 be received.
    2. That the Board allocates scoping budgets to the following projects:
    Project Indicative scoping cost
    Manufacture and installation of heritage plaques in the Balmoral, Eden Valley, Kingsland, Morningside and Sandringham shopping centres [refer resolution C] Up to $2,000
    Planting fruit trees on the grassy areas alongside the bike path than runs along the southern side of the north-western motorway Up to $1,000
    Planting of 4-5 fruit trees in up to 10 parks Up to $1,000
    Planting of fruit trees in various local streets Up to $1,000
    1. That the Board requests that the Mt Albert shopping centre be included in the scoping exercise for heritage plaques in shopping centre.
    2. That the Board allocates a budget of $20,017 for implementation of the Oakley Creek/Te Auaunga Walkway Signage (Stage 2 - Installation) proposal.
    3. That due to the fact that ARTA has still not finalised its design for the canopy over the new Kingsland rail station, together with the possibility that the site may be partly or wholly obscured, the Board agrees that an alternative site be found for the mural proposed on the Sauvarin's site as soon as possible as the budget is unable to be accrued indefinitely.
    4. That the Board expresses its outrage that the annual report supplement for Eden/Albert features only one SLIPs project, which was not discussed with the Board chairperson prior to publication, and requests that the Group Manager, Communications and Marketing, meet with the Board chair to discuss how it is intended to rectify the lack of Eden/Albert projects in the publication.
    5. That the Board requests that the community board chairperson be consulted before any decision is made on any future council publications that are featuring projects in the Eden/Albert ward.

    CARRIED

  9. Top DISCRETIONARY FUNDING

    Moved: Dempsey/Mitchell

    That the Board notes the status of its 2009/1010 discretionary funding budget.

    CARRIED

    9.1. FUNDING APPLICATION - CENTRAL AUCKLAND CHINESE ASSOCIATION

    Moved: Fryer/Anderson

    1. That the discretionary funding application from the Chinese Auckland Chinese Association be received.
    2. That the Board approves the allocation of $500 to the Chinese Auckland Association towards the cost of uniforms for the dance group, electric piano for the choral group, table tennis tables and petrol fees for volunteer workers.
    3. That the Chinese Auckland Association provides an accountability statement to the Board following expenditure of the grant of $500.

    CARRIED

    Board member Chong neither spoke nor voted on this item.

    9.2. FUNDING APPLICATION - ETHIOPIAN SPORTS AND CULTURAL CLUB

    Moved: Fryer/Anderson

    1. That the discretionary funding application from the Ethiopian Sports and Cultural Club be received.
    2. That the Board approves the allocation of $500 to the Ethiopian Sports and Cultural Club towards costs associated with a family fun day event being held at Allan Wood Park in November 2009.
    3. That the Ethiopian Sports and Cultural Club provides an accountability statement to the Board following expenditure of the grant of $500.

    CARRIED

    9.3. FUNDING APPLICATION - MT ALBERT BAPTIST CHURCH

    Moved: Mitchell/Donnelly

    1. That the discretionary funding application from the Mt Albert Baptist Church be received.
    2. That the Board approves the allocation of $500 to the Mt Albert Baptist Church towards the cost of the Christmas in Rocket Park event being held on 29 November 2009.
    3. That the Mt Albert Baptist Church provides an accountability statement to the Board following expenditure of the grant of $500.

    CARRIED

    9.4. FUNDING APPLICATION - ROYAL NZ PLUNKET SERVICE OWAIRAKA SUBBRANCH

    Moved: Dempsey/Fryer

    1. That the discretionary funding application from the Royal NZ Plunket Service Owairaka Subbranch be received.
    2. That the Board approves the allocation of $1,000 to the Royal NZ Plunket Service Owairaka Subbranch towards costs to replace the existing play area.
    3. That the Royal NZ Plunket Service Owairaka Subbranch provides an accountability statement to the Board following expenditure of the grant of $1,000.00.

    CARRIED

  10. Top INWARDS CORRESPONDENCE

    Moved: Dempsey/Anderson

    That the inwards correspondence be received.

    CARRIED

  11. Top CHAIRPERSON'S REPORT

    Moved: Dempsey/Fryer

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 11]

  12. Top COUNCILLORS' REPORTS

    Moved: Dempsey/Chase

    1. That the verbal report of Councillor Donnelly regarding the following be received:
      • Local boards and Local Government Commission - wards versus boards
      • Future Planning Framework -waiting on heritage items for heritage work re Prospect Terriace/Walters Road to be reported in March
      • Balmoral McDonalds - council's neutral stance.
    2. That the verbal report of Councillor Fryer regarding the following be received:
      • New community notice boards are now installed.

    CARRIED

  13. Top BOARD MEMBER'S REPORTS

    Moved: Dempsey/Donnelly

    1. That the verbal report of Board Member Anderson regarding the following be received:
      • Attended recent MARA meeting - election of a new chair
    2. That the verbal/ report of Board Member Chong regarding the following be received:
      • Mt Eden Methodist Church - community celebration on 1 November
    3. That the verbal report of Board Member Mitchell regarding the following be received:
      • Following up on responsibilities, ie Kerr Taylor Trust and Balmoral shopping centre

    CARRIED

  14. Top REPORTS REQUESTED PENDING

    Moved: Dempsey/Fryer

    That the reports requested/pending as at October 2009 be received.

    CARRIED

  15. Top GROUP ACTIVITY REPORTS

    Moved: Dempsey/Donnelly

    That the group activity reports for September 2009 be received.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 8.20pm.