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Eden Albert Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A RECONVENED MEETING OF THE
EDEN ALBERT COMMUNITY BOARD
HELD ON MONDAY, 7 DECEMBER 2009 AT 8.19 PM
IN THE MT ALBERT SENIOR CITIZEN'S HALL
CNR WAIRERE AVENUE AND NEW NORTH ROAD, MT ALBERT

PRESENT: Mr Christopher Dempsey Chairperson
  Mr Phil Chase Deputy Chairperson
  Ms Pauline Anderson  
  Mrs Virginia Chong, JP  
  Mr Simon Mitchell  
  Councillor Dr Cathy Casey  
  Councillor Mark Donnelly  
  Councillor Glenda Fryer  

  1. Top PUBLIC FORUM

    4.5 OWAIRAKA COMMUNITY GARDEN UPDATE - WAIATA ARTISTS TRUST

    [Secretarial note: The previous meeting was adjourned prior to the completion of presentations by Will 'llolahia and Mark Shaw, representing the Waiata Artists Trust. Representatives from the Waiata Artists Trust apologised for not being able to attend this meeting to complete their presentation.]

    Moved: Fryer/Mitchell

    1. That Will 'Ilolahia and Mark Shaw be thanked for their presentation regarding the Owairaka Community Garden.
    2. That the Board notes:
    3. that the Waiata Artists Trust has been advised that under the licence to occupy part of the Owairaka Park as a community garden it is required to take out a separate public liability insurance policy at a significant cost to the group;
    4. that council's Community and Recreation Lease Policy discriminates against older persons in that a lease rental of $250 is available for groups made up of predominantly young people, but not for groups made up of predominantly older people (such as the group of gardeners using the Owairaka Park community garden that mainly comprises older persons).
    5. That the Arts, Culture and Recreation Committee be requested to:
    6. include the insurance costs related to the licence to occupy part of the Owairaka Park for a community garden in council's insurance policy for the reserve; and
    7. approve a reduction in the annual licence fee for the community garden from $500 to $250.

    CARRIED

    4.6 ENCROACHMENT OF 80 SECOND AVENUE INTO SCHOOL RESERVE

    Callum Morrison distributed a copy of section 5 of council's Public use of public space policy, and submitted that exceptional circumstances applied in the case of his property's encroachment onto the adjacent reserve.

    [ATTACHMENT 4.6]

    Moved: Dempsey/Chase

    That Callum Morrison be thanked for his presentation regarding encroachment of his property into School Reserve.

    CARRIED

  2. Top RUBBISH PATROL PILOT PROJECT

    This item was deferred until the Board's February 2010 meeting.

  3. Top SCHOOL RESERVE BOUNDARY WITH 80 SECOND AVENUE

    Moved: Fryer/Chase

    1. That the memorandum of the Parks Adviser dated 11 November 2009, be received.
    2. That the Arts, Culture and Recreation Committee's attention is drawn to council's policy on Private use of Public Space, in particular section 5 Concessions.
    3. That the Board considers that exceptional circumstances may exist in the case of the 80 Second Avenue, Kingsland encroachment on the School Reserve, as referred to in section 5.1 of the Private use of Public Space policy which indicates that "Encroachments or private use should be permitted where the use is aligned to issues of safety."
    4. That the Arts, Culture and Recreation Committee be requested to consider the continuation of the private use of part of the School Reserve by the owners of 80 Second Avenue, Kingsland, and requests that council officers consider negotiating the individual terms of occupation and seek to have the private use formally recorded against land titles by way of easement or covenant, or by management agreement, in accordance with the Private use of Public Space policy.

    CARRIED

  4. Top MT EDEN COMMUNITY GARDEN PROPOSAL

    Moved: Fryer/Casey

    1. That the report of the Team Leader, Open space Policy, dated 16 November 2009 be received.
    2. That the Board:
      1. supports the Mt Eden Gardening Collective's proposal to establish a community garden on the ex-Auckland Women's Bowling Club land at Nicholson Park; and
      2. notes that officers would need to consider any lease arrangement in conjunction with existing leases and any other lease applications received.
    3. That if and when considering any licence to occupy the Nicholson Park land for a community garden, the Arts, Culture and Recreation committee be requested to include the insurance costs associated with the licence in council's insurance policy for the reserve, and to reduce the licence fee from $500 to $250 per annum.

    CARRIED

  5. Top NAMING OF A PUBLIC ROAD AT EDEN PARK

    Moved: Dempsey/Donnelly

    That this item be deferred until the Board's February 2010 meeting.

    CARRIED

  6. Top CENTRAL PLACE TEAM SIX MONTHLY REPORT

    Moved: Dempsey/Anderson

    That the report of the Central place manager dated 30 October 2009 be received.

    CARRIED

  7. Top GRANT OF OLD/NEW LEASE - ANDERSON PARK TENNIS INC. - 1138A NEW NORTH ROAD, MT ALBERT

    Moved: Anderson/Mitchell

    1. That the report of the lease coordinator dated 20 July 2009 be received.
    2. That the Board recommends to the Arts, Culture and Recreation Committee the granting of a new lease to Anderson Park Tennis Inc. at 1138A New North Road, Mt Albert, on the following terms and conditions:
      • Term - five years commencing 1 October 2008;
      • No right of renewal;
      • Rent - $500.00 + GST per annum; and
      • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.
    3. That the Arts, Culture and Recreation Committee be advised that the reason for the Board recommending one five year term for the new lease at 1138A New North Road is that the club's membership is largely comprised of persons in the over-70's age bracket who may not have rejuvenated the club in the meantime.
    4. That any subsequent lease of 1138A New North Road, Mt Albert, be dependent on confirmation of community use of the facility.

    CARRIED

  8. Top GRANT OF LICENCE TO OCCUPY - MOUNTAIN GREEN ARCHERY CLUB INC. - OWAIRAKA DOMAIN, 27 SUMMIT DRIVE, MT ALBERT

    Moved: Casey/Chase

    1. That the report of the lease coordinator dated 11 August 2009 be received.
    2. That the Board recommends to the Arts, Culture and Recreation Committee the granting of a licence to occupy the Mountain Green Archery Club Inc. at Owairaka Domain, 27 Summit Drive, Mt Albert on the following terms and conditions:
      • Term - five years commencing 1 April 2006;
      • Rights of Renewal - Two rights of renewal each of five years;
      • Rent - $500.00 + GST per annum; and
      • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.
    3. That the following licensed usage times apply to the licence to occupy the Owairaka Domain by the Mountain Green Archery Club:
    High Season (1 October to 30 April)
    Monday 10.00am - 7.00pm
    Tuesday 10.00am - 5.00pm
    Wednesday 10.00am - 7.00pm
    Thursday 10.00am - 5.00pm
    Friday 10.00am - 7.00pm
    Saturday 9.00am - 5.00pm
    Sunday 9.00am - 5.00pm
    Low Season (1 May to 30 September)
    Monday 10.00am - 4.00pm
    Tuesday 10.00am - 4.00pm
    Wednesday 10.00am - 4.00pm
    Thursday 10.00am - 4.00pm
    Friday 10.00am - 4.00pm
    Saturday 9.00am - 5.00pm
    Sunday 9.00am - 5.00pm
    Public Holidays (only when a competition or tournament is scheduled)
    Waitangi Day 9.00am - 5.00pm
    Auckland Anniversary 9.00am - 5.00pm
    Queens Birthday 9.00am - 5.00pm
    Labour Day 9.00am - 5.00pm
    1. That Tanya Walters, Leasing coordinator, be thanked for her attendance.

    CARRIED

  9. Top SLIPS DECISION REPORT NOVEMBER 2009

    Moved: Dempsey/Chong

    1. That the memorandum of the SLIPs Project Portfolio Leader dated 11 November 2009, together with the supplementary memorandum dated 18 November 2009, be received.
    2. That the Board allocates scoping budgets to the following projects:
    Project Cost
    Batger quarry community restoration project Up to $2,000
    Mt Albert [residential] heritage walk  - development of brochure and posters Up to $1,000

    CARRIED

    Moved: Dempsey/Chase

    1. That the Mt Eden to Dominion Road cycle safety modification proposal remain on the list of pending projects awaiting the scheduling of a meeting between Board member Chase and relevant officers to discuss the feasibility study outlined in the agenda report.

    CARRIED

    Councillor Donnelly and Board member Anderson asked that their vote against the resolution C be recorded.

    Moved: Dempsey/Chong

    1. That the Board approves:
      1. a grant of $6,533 to the Eden Arts Trust for the 'Bystanders' artwork proposal;
      2. a budget of $32,406 (capex) and $1,000 (opex) to the Warren Freer Park exercise equipment project;
      3. an additional budget of $6,500 to supplement further development of the Mt Eden Beautification (design) proposal currently in implementation.

    CARRIED

  10. Top SLIPS PROGRAMME UPDATE NOVEMBER 2009

    Moved: Dempsey/Fryer

    That the memorandum of the SLIPs Programme Leader, dated 11 November 2009 be received.

    CARRIED

  11. Top DISCRETIONARY FUNDING BUDGET 2009/2010

    Moved: Mitchell/Anderson

    That the Board notes the status of its 2009/2010 discretionary funding budget.

    CARRIED

    14.1 FUNDING APPLICATION - BO AI SHE (CHINESE MENTAL HEALTH CONSUMER SELF-SUPPORT ORG) INC

    Moved:Casey/Chase

    1. That the discretionary funding application from the Bo Ai She (Chinese Mental Health Consumer Self-Support Org) Inc be received.
    2. That the Board approves the allocation of $500 to the Bo Ai She (Chinese Mental Health Consumer Self-Support Org) Inc towards costs associated with mental health education.
    3. That the Bo Ai She (Chinese Mental Health Consumer Self-Support Org) Inc provides an accountability statement to the Board following expenditure of the grant of $500.

    CARRIED

    14.2 FUNDING APPLICATION - PARENTS INC - ATTITUDE DIVISION

    Moved:Dempsey/Mitchell

    1. That the discretionary funding application from Parents Inc - Attitude Division be received.
    2. That the Board declines the discretionary funding application from Parents Inc - Attitude Division for the reasons that Parents Inc is a large business and has extensive sponsorships with several large multinationals, and has also received extensive funding from the Community Group Assistance Fund this year.

    Moved: Chase/Fryer

    That the matter be put.

    CARRIED

    The chairperson put the substantive motion:

    1. That the discretionary funding application from Parents Inc - Attitude Division be received.
    2. That the Board declines the discretionary funding application from Parents Inc - Attitude Division for the reasons that Parents Inc is a large business and has extensive sponsorships with several large multinationals, and has also received extensive funding from the Community Group Assistance Fund this year.

    CARRIED

    Councillor Donnelly and Board Members Anderson and Chong asked that their vote against resolution B be recorded.

    14.3 FUNDING APPLICATION - SANDRINGHAM COMMUNITY CENTRE

    Moved:Dempsey/Fryer

    1. That the discretionary funding application from the Sandringham Community Centre. be received.
    2. That the Board approves the allocation of $3,215 to the Sandringham Community Centre towards costs associated with printing of a booklet about the Sandringham Community Centre
    3. That the Sandringham Community Centre provides an accountability statement to the Board following expenditure of the grant of $3,215.

    Board Member Anderson moved the following amendment by way of replacement to B and C, seconded by Councillor Donnelly:

    That the Board receive a mock-up of the booklet prior to providing funding.

    LOST

    The Chairperson put the substantive motion, together with the addition of a resolution D:

    1. That the discretionary funding application from Sandringham Community Centre. be received.
    2. That the Board approves the allocation of $3,215 to the Sandringham Community Centre towards costs associated with printing of a booklet about the Sandringham Community Centre
    3. That the Sandringham Community Centre provides an accountability statement to the Board following expenditure of the grant of $3,215.
    4. That the Eden/Albert community board be provided with a copy of the booklet prior to it being published.

    CARRIED

    Councillor Donnelly and Board Members Anderson and Chong asked that their vote against the motion be recorded.

  12. Top DOMINION ROAD WIDENING

    Moved: Fryer/Mitchell

    That the General Manager Transport be requested to report to the Board's February 2010 meeting:

    1. explaining whether the mature pohutukawa tree removal at 151 Dominion Road was done in accordance with Council's best practice in terms of the timing of the removal and the timing of the beginning of work for the Dominion Road widening; and
    2. informing of the timing of the Dominion Road widening and its impact on the communities of Eden Valley, Balmoral and Mt Roskill.

    CARRIED

  13. Top DRAFT AUCKLAND REGIONAL LAND TRANSPORT STRATEGY CONSULTATION

    Moved: Donnelly/Fryer

    That Board member Chase prepare a submission on the Draft Auckland Regional Land Transport Strategy documentation by 18 December 2009.

    CARRIED

  14. Top DRAFT GAMBLING VENUE SUBMISSION

    Moved: Casey/Anderson

    That the Draft Gambling Venue submission prepared by Cr Casey on the Board's behalf be received.

    CARRIED

  15. Top SANDRINGHAM ROAD AND THE LINK LANE UPDATE

    Moved: Donnelly/Anderson

    That the update regarding the Sandringham Road and the link lane be received.

    CARRIED

  16. Top EDEN PARK RESIDENTS PARKING SCHEME

    Moved: Dempsey/Donnelly

    That the information regarding the Eden Park Residents Parking Scheme be received.

    CARRIED

  17. Top PROVISION FOR URGENT DECISIONS

    Moved: Chong/Mitchell

    That the Board chairperson and deputy chairperson be delegated to approve any urgent decisions that may arise between this meeting and the Board's 24 February 2010 meeting.

    CARRIED

  18. Top EXTRAORDINARY VACANCY: EDEN/ALBERT COMMUNITY BOARD

    Moved: Dempsey/Casey

    1. That the report of the Team Leader dated 30 October 2009 be received.
    2. That the extraordinary vacancy of the Eden/Albert Community Board be filled by a person qualified to be an elector.

    CARRIED

    Councillor Donnelly and Board Members Anderson and Chong asked that their vote against resolution B be recorded.

    Moved: Dempsey/Fryer

    1. That the Board considers, in the confidential section of this meeting, nominations for an appointee to fill the extraordinary vacancy on the Eden/Albert community board for the remainder of the 2007/2010 triennium.
    2. That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of the matter to be considered while the public is excluded, the reason for passing this resolution in relation to the matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    General subject of each matter to be considered

    		 Reason for passing this resolution in relation to each matter Particular interest(s) protected (where applicable) Ground(s) under section 48(1) for the passing of this resolution
    Extraordinary vacancy - Eden/Albert community board Public conduct of this matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7. Section 7(2)(a)

    The withholding of the information is necessary to protect the privacy of natural persons.

    In particular, the Board will be discussing the merits of particular persons eligible to fill the vacant position on the community board.

    		 Section 48(1)(a)

    The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

    Following confidential discussion regarding particular persons, it was moved Casey/Dempsey:

    1. That, as the next highest polling candidate for the Eden/Albert community board in the 2007/2010 local body elections, the Board appoints Rochelle Rees to fill the extraordinary vacancy on the Eden/Albert community board for the remainder of the 2007-2010 triennium, subject to confirmation at an extraordinary community board meeting to be held on Monday, 14 December 2009 at Ferndale House, 830 New North Road, Mt Albert commencing at 6 pm.

    CARRIED

    Councillor Donnelly and Board members Anderson and Chong asked that their vote against resolution E be recorded.

  19. Top CHAIRPERSON'S REPORT

    Moved: Dempsey/Chong

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 22]

  20. Top COUNCILLORS' REPORTS

    There were no reports.

  21. Top BOARD MEMBER'S REPORTS

    There were no reports.

  22. Top REPORTS REQUESTED/PENDING

    Moved: Chong/Anderson

    That the reports requested/pending as at November 2009 be received.

    CARRIED

  23. Top GROUP ACTIVITY REPORTS

    Moved: Donnelly/Fryer

    That the group activity reports as at October 2009 be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 10.31 pm.