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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
EDEN ALBERT COMMUNITY BOARD
HELD ON WEDNESDAY, 24 FEBRUARY 2010 AT 6.30 PM
IN THE COUNCIL CHAMBERS
WAR MEMORIAL HALL
489 DOMINION ROAD
BALMORAL

1. APOLOGIES

   There were no apologies.

2. CONFIRMATION OF MINUTES

   Moved: Chase/Fryer

   That the minutes of the Eden/Albert Community Board meeting held on Wednesday, 25 November 2009, extraordinary and reconvened meetings held on Monday, 7 December 2009 and extraordinary meeting held on Monday, 14 December 2009, be confirmed as true and correct records.

   CARRIED

3. EXTRAORDINARY BUSINESS

   Moved: Dempsey/Donnelly

   That an item of extraordinary business relating to the Board's submission on the Third Bill be considered as item 25 due to the imminent closure of submissions and the need for the Board to discuss the content of the submission.

   CARRIED

4. PUBLIC FORUM

   4.1. VARIOUS ISSUES - PETER BOYS

   Peter Boys spoke to his tabled submission.

   [ATTACHMENT 4.1]

   Moved: Dempsey/Chong

   That Peter Boys be thanked for his presentation regarding the following:

   • Eden Park residents' parking
   • Grazing on Owairaka
   • Naming of the public road between Sandringham Road and Eden Park
   • Future management of Owairaka and Maungawhau
   • Road stopping, Exeter Road

   CARRIED

   4.2. INTERNATIONAL OKINAWAN SHORIN-RYU SEIBUKAN KARATE-DO ASSOCIATION OF NZ INC- SRI RAMAMURTHY

   There was no-one in attendance for this item.

   4.3. EDEN RUGBY FOOTBALL CLUB (INC) - MARK BATEMAN AND DENNIS MULLINS

   Mark Bateman outlined the Eden Rugby Football Club's proposals to upgrade the clubrooms complex at Gribblehirst Park and the club's application for a facility partnership grant from council. He asked that the Board support this application.

   [ATTACHMENT 4.2]

   Moved: Dempsey/Donnelly

   1. That Mark Bateman and Dennis Mullins be thanked for their presentation regarding the Eden Rugby Football Club's funding application.
   2. That the Board supports the Eden Rugby Football Club's facility partnership application to council.

   CARRIED

   4.4. FRUIT TREE PLANTING - JUDITH HOLTENBRINCK

   Judith Holtenbrinck thanked the Board for supporting fruit tree planting in the ward, and provided an update on the work her group's accomplishments in the Mt Eden area.

   [ATTACHMENT 4.3]

   Moved: Dempsey/Casey

   That Judith Holtenbrinck be thanked for her presentation regarding community projects being undertaken in Mt Eden.

   CARRIED

   4.5 EDEN PARK PARKING PLAN - RAE WILKIN

   Rae Wilkin raised concerns regarding the proposed Eden Park residents parking zone and suggested that New North Road from Morningside Drive to Stormont Street, down to the motorway, be included in the small game zone. She also requested that New North Road residents with no on-street parking be considered for residents' parking permits.

   Moved: Dempsey/Rees

   That Rae Wilkin be thanked for her presentation regarding the Eden Park parking plan.

   CARRIED

   4.6 BALMORAL COMMUNITY GROUP - JUSTINE TRINGHAM

   Justine Tringham thanked the Board for its past support for the Balmoral Community Group and provided an overview of the local issues and activities that the group has been involved with. She also highlighted the need for further funding for the group in order to raise its profile.

   Moved: Dempsey/Donnelly

   That Justine Tringham be thanked for her presentation regarding the Balmoral Community Group's activities and its funding application.

   CARRIED

5. EDEN PARK RESIDENTS' PARKING SCHEME REVIEW

   Moved: Fryer/Donnelly

   1. That the consultation information on the revised Eden Park Resident's Parking Scheme be received.
   2. That the Board chairperson confer with board members with a view to finalising the Board's submission on the Eden Park parking scheme.

   CARRIED

6. MT ALBERT OWAIRAKA DOMAIN LANDSCAPE MASTER PLAN

   Moved: Dempsey/Mitchell

   1. That the Eden Albert Community Board endorses the Owairaka Domain Landscape Masterplan which outlines a prioritised list of works to improve the reserve.
   2. That the Eden Albert Community Board notes that council budget has been set aside to deliver stage one works (2009/10 and 2010/11) from the Owairaka Domain Landscape Masterplan, which includes:
      • entrance upgrades
      • vegetation management
      • signage improvements
      • improvements to the summit area
      • track upgrade (Grande and La Veta Avenues internal connecting track only)
      • boundary fencing.
   3. That the Eden Albert Community Board notes that stage two works from the Owairaka Domain Landscape Masterplan are currently unfunded and include:
      • relocation of cattle grazing and removal of old grazing infrastructure
      • erosion repair
      • five-year planting programme
      • five-year pest weed control programme
      • track upgrades
      • vehicle control (rock groupings and planting).
   4. That the Board endorses the approach to reduce cattle grazing on Owairaka Domain to enable stage two landscape works to be implemented in the future.
   5. That Richard Mann be thanked for his attendance.

   Councillor Fryer moved the following amendment by way of insertion after C, seconded by Councillor Casey:

   4. That the Board recommends to council that phase 2 of the Owairaka Landscape Plan be fully funded ($565,000) during the annual plan process.
   5. That the Board requests that pedestrians be given priority over vehicles on the Owairaka Domain and that a vehicle restriction scheme be implemented on alternate days in keeping with the Owairaka Management Plan.

   Resolutions D and E were put separately and declared CARRIED.

   Councillor Donnelly and Board Member Anderson asked that their vote against resolution E be recorded. Board Members Chong and Rees were absent during voting on this item.

   The chairperson put the substantive motion:

   1. That the Eden Albert Community Board endorses the Owairaka Domain Landscape Masterplan which outlines a prioritised list of works to improve the reserve.
   2. That the Eden Albert Community Board notes that council budget has been set aside to deliver stage one works (2009/10 and 2010/11) from the Owairaka Domain Landscape Masterplan, which includes:
      • entrance upgrades
      • vegetation management
      • signage improvements
      • improvements to the summit area
      • track upgrade (Grande and La Veta Avenues internal connecting track only)
      • boundary fencing.
   3. That the Eden Albert Community Board notes that stage two works from the Owairaka Domain Landscape Masterplan are currently unfunded and include:
      • relocation of cattle grazing and removal of old grazing infrastructure
      • erosion repair
      • five-year planting programme
      • five-year pest weed control programme
      • track upgrades
      • vehicle control (rock groupings and planting).
   4. That the Board recommends to council that phase 2 of the Owairaka Landscape Plan be fully funded ($565,000) during the annual plan process.
   5. That the Board requests that pedestrians be given priority over vehicles on the Owairaka Domain and that a vehicle restriction scheme be implemented on alternate days in keeping with the Owairaka Management Plan.
   6. That the Board endorses the approach to reduce, then remove, cattle grazing on Owairaka Domain to enable stage two landscape works to be implemented in the future.
   7. That Richard Mann be thanked for his effective facilitation of the Friends of Owairaka workshops during the past year and his attendance at this meeting

   CARRIED

   Councillor Donnelly and Board Member Anderson asked that their vote against resolution E be recorded.

7. NAMING OF A PUBLIC ROAD AT EDEN PARK

   Moved: Chase/Donnelly

   1. That the report of the Street Naming officer dated 6 November 2009 be received.
   2. That the following names be considered for a new legal road at Eden Park between Sandringham Road and Walters Road, Kingsland:
      • Porangi walkway
      • Minto walkway
      • Mandela walkway
   3. That the Board requests that the Street Naming Officer survey the affected parties with regard to the suggested names for the link lane between Sandringham and Walters Road and report to the Board on the outcome.

   CARRIED

8. IMPLEMENTATION OF THE SIGNS BYLAW FOR PUBLIC POSTER SITES

   Moved: Chase/Chong

   1. That the memorandum of the Manager Services Requests, dated 23 December 2009, be received.
   2. That a working party of the Board chairperson and Board Members Chase and Rees report to the Board's March 2010 meeting on the need for public poster bollards in the Eden/Albert ward, and site locations if a need is identified.

   CARRIED

   Item 12.2 was taken at this point.

   The meeting adjourned at 8:10 pm and reconvened at 8:16 pm.

9. SLIPS PROGRAMME UPDATE FEBRUARY 2010

   Moved: Dempsey/Donnelly

   That the memorandum of the SLIPs Programme Leader, dated 11 February 2010 be received.

   CARRIED

10. SLIPS DECISION REPORT FEBRUARY 2010

    Moved: Dempsey/Anderson

    1. That the memorandum of the SLIPs Project Portfolio Leader dated 11 February be received.
    2. That the Board approves scoping budget to the following projects:
       

       Project	Indicative scoping cost	Spokesperson
       Gribblehirst Park interpretive signage	Up to $1,000	Councillor Glenda Fryer

       
       
    3. That the Board allocates budgets to the following opex projects:
       

       Project	Amount
       Batger quarry community restoration	$27,529
       Kerr Taylor Restoration (implementation) plan	$52,406
       Mt Albert residential heritage walk	$27,125
       Oakley Creek walkway volunteer revegetation project	$18,615
       Planting fruit trees along walkway beside western motorway	$11,960
       Village People - fruit tree planting in parks	$15,543
       Village People - fruit tree planting in streets	$15,550

       
       
    4. That the Board deletes the following projects from the SLIPs list:
       • Kingsland mural
       • Alan Wood Park environmental enhancement tree planting
       • Mt Eden to Dominion Road cycle safety modifications
       • School Reserve retaining wall
       • Aitken Reserve seating installation
    5. That the Board refers the following projects to the list of projects for future consideration:
       • Aitken Reserve playground upgrade (implementation)
       • Owairaka/Underwood Park pedestrian link
       • Alice Wylie garden upgrade
       • Phillips Aquatic Centre Learner Pool grant

    CARRIED

11. 151 DOMINION ROAD TREE REMOVAL

    Moved: Fryer/Chase

    1. That the report of the Contractor, Transport Policy, dated 15 January 2010 be received.
    2. That the Board requests that prior to any further trees being removed for the widening of Dominion Road, they only be removed within two months of major working commencing.

    CARRIED

12. DISCRETIONARY FUNDING BUDGET 2009/2010

    Moved: Dempsey/Donnelly

    That the Board notes the status of its 2009/2010 discretionary funding budget.

    CARRIED

    12.1. FUNDING APPLICATION - EDEN RUGBY FOOTBALL CLUB (INC)

    Moved: Fryer/Chase

    1. That the discretionary funding application from the Eden Rugby Football Club (Inc.) be received.
    2. That the Board declines the discretionary funding application from the Eden Rugby Football Club as it is noted that the club has applied to other funding bodies for the requested items.

    CARRIED

    12.2. FUNDING APPLICATION - BALMORAL COMMUNITY GROUP

    Moved: Fryer/Donnelly

    1. That the discretionary funding application from the Balmoral Community Group be received.

    CARRIED

    Moved: Fryer/Anderson

    2. That the Board approves the allocation of $1,500 from its 2009/2010 discretionary funding budget to the Balmoral Community Group towards costs associated with website, mail and IT support.
    3. That the Board notes that the Balmoral Community Group will face increased pressure as a result of uncertainty surrounding governance matters post-1 November 2010 and the Board's funding allocation will assist the group in meeting those challenges.
    4. That the Balmoral Community Group provide an accountability statement to the Board following expenditure of the grant of $1,500.

    CARRIED

    12.3. FUNDING APPLICATION - INTL OKINAWAN SHORIN RYU SEIBUKAN KARATE DO ASSOCIATION OF NEW ZEALAND INC

    Moved: Fryer/Donnelly

    1. That the discretionary funding application from the International Okinawan Shorin Ryu Seibukan Karate Do Association of New Zealand Inc be received.
    2. That the funding application from the International Okinawan Shorin Ryu Seibukan Karate do Association of NZ be declined.

    CARRIED

    12.4. FUNDING APPLICATION - JANE LUSCOMBE'S SPANISH DANCE SCHOOL

    Moved: Fryer/Donnelly

    1. That the discretionary funding application from Jane Luscombe's Spanish Dance School be received.
    2. That the Board approves the allocation of $500 from its 2009/2010 discretionary funding budget to Jane Luscombe's Spanish Dance School towards costs associated with this year's dance concert.
    3. That Jane Luscombe's Spanish Dance School provide an accountability statement to the Board following expenditure of the grant of $500.

    CARRIED

13. FUTURE MANAGEMENT OF MAUNGAWHAU AND OWAIRAKA

    Moved: Dempsey/Rees

    That the Board requests that Pae Herenga Tangata report to it on the treaty deal with Maungawhau and Owairaka, and the implications for the management of these taonga, noting that Auckland City Council owns Owairaka and the Crown owns Maungawhau.

    CARRIED

14. PROPOSED ROAD STOPPING, PART EXETER ROAD, MT ALBERT

    Moved: Casey/Chong

    That the information regarding the proposal to stop part of Exeter Road, Mt Albert be received.

    CARRIED

15. WESTERN RING ROUTE - SH20 WATERVIEW AND SH16 UPDATE

    Moved: Chase/Casey

    That the report and resolutions from the February 2010 Transport Committee be received.

    CARRIED

16. 2010-2011 ANNUAL PLAN

    Moved: Donnelly/Chase

    That Board Members Rees and Chase be delegated to prepare the Board's submission to the 2010/2011 annual plan.

    CARRIED

17. 2010 MT ALBERT ANZAC DAY SERVICE

    Moved: Dempsey/Chong

    That the Board allocates an amount of up to $2,500 from its 2009/2010 discretionary funding budget for costs associated with this year's Mt Albert Anzac service.

    CARRIED

18. MAUNGAWHAU - MT EDEN FIRE PREVENTION PLAN

    Moved: Anderson/Rees

    That the Board notes the status of the Maungawhau Mt Eden Fire Suppression Plan.

    CARRIED

19. URGENT DECISION - EXTENSION OF SAFETY FENCE AT ROCKET PARK - SLIPS PROPOSAL

    Moved: Dempsey/Donnelly

    That the urgent decision made by the chairperson and deputy chairperson regarding funding to extend the safety fence at Rocket Park be received.

    CARRIED

20. CHAIRPERSON'S REPORT

    Moved: Dempsey/Chase

    That the tabled report of the chairperson be received.

    CARRIED

    [ATTACHMENT 20]

21. COUNCILLORS' REPORTS

    Moved: Dempsey/Chong

    1. That the verbal report of Councillor Casey regarding the following be received:
       • Completion of Clear Harbour Alliance projects in Kingsland
       • Dog issues on Owairaka
       • State Highway 20 issues
    2. That the verbal report of Councillor Donnelly regarding the following be received:
       • Eden Park RWC traffic management plan meeting next week
    3. That the verbal report of Councillor Fryer regarding the following be received:
       • Attended a meeting re Metrowater issue in Fourth Avenue
       • Balmoral/Sandringham heritage pamphlets
       • 55 Burnley Terrace resource consent hearing
       • Non-complying activity in Walters Road

    CARRIED

22. BOARD MEMBERS' REPORTS

    Moved: Dempsey./Donnelly.

    1. That the verbal report of Board Member Anderson regarding the following be received:
       • Assisting Mt Albert business association with website set-up
       • Attended Mt Albert Grammar Swimming Pool Trust meeting
    2. That the verbal report of Board Member Chong regarding the following be received:
       • Mt Eden beautification project meetings
       • Mt Albert CAB alterations underway
    3. That the verbal report of Board Member Chase regarding the following be received:
       • Attended 3rd bill meeting in Grey Lynn
       • Attended SH20 PLG
       • Signed off SLIPs cycling projects
       • Mt Albert Precinct meeting coming up
       • Shoddy road resealing in Weston Avenue
    4. That the verbal report of Board Member Rees regarding the following be received:
       • Attended meetings re new governance structure

    CARRIED

23. REPORTS REQUESTED/PENDING

    Moved: Dempsey/Anderson

    That the reports requested/pending list as at February 2010 be received.

    CARRIED

24. GROUP ACTIVITY REPORTS

    Moved: Casey/Chase

    That the group activity reports as at November and December 2009 be received.

    CARRIED

25. BOARD'S SUBMISSION ON THIRD BILL

    Moved: Dempsey/Fryer

    1. That the Board endorses the draft submission (as circulated at the meeting) on the Third Bill.
    2. That Board Members Chase and Rees be delegated to present the Board's submission on the Third Bill at the hearing.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 9.10 pm.