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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

will be held as follows:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Great Barrier Community Board extraordinary meeting held on Thursday, 25 November 2004 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the Meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. A SHARED VISION FOR GREAT BARRIER ISLAND – PRELIMINARY FRAMEWORK AND OPPORTUNITIES FOR FURTHER COMMUNITY INPUT

   Julie Warren, Research Director of the Centre for Research, Evaluation and Social Assessment [CRESA] will outline the work that has already been undertaken and advise the board of future opportunity for community involvement in the project.

6. DOG CONTROL ON GREAT BARRIER ISLAND

   Greg Reid
   Team Leader, Hauraki Gulf Islands	20 January 2005

   Responding to the Board's resolutions from its November 2004 meeting raising concerns regarding enforcement issues relating to the animal control contract on Great Barrier Island and requesting that an investigation be carried out into the possibility of warranting some voluntary dog/beach wardens at key beaches on the island.

   Recommending that the report be received.

   [ATTACHMENT 6]

   Pages 1-4

7. APPOINTMENT OF A WASTEWATER SPOKESPERSON

   Denise McKenzie
   Ward Manager	25 January 2005

   At its 25 November 2004 meeting it was suggested that the Board consider the appointment of a wastewater spokesperson at this meeting.

   Recommending that the Board consider this suggestion and resolve accordingly.

8. GREAT BARRIER ISLAND ADMINISTRATION

   Faye Storer
   Hauraki Gulf Islands Councillor	25 January 2005

   The Board is asked to consider how it would like to handle the possibility for strengthening delegations where greater local autonomy may be beneficial. This initiative is supported by the Mayor and Deputy Mayor.

   Recommending that the Board discuss the best way of handling this issue.

9. QUARRY PROGRESS REPORT

   Neill Forgie
   Professional Services Manager	14 January 2005

   Attaching a memorandum following a request from the Board's November 2004 meeting for advice on the status of the quarry operation.

   Recommending that the memorandum be received.

   [ATTACHMENT 9]

   Pages 5-6

10. SLIPS FUNDING

    Denise McKenzie
    Ward Manager	25 February 2005

    Advising that Community Board chairpersons met in early December 2004 to discuss Community Board issues. This included the level of funding that is allocated annually to Community Boards for SLIPs projects. It was suggested that Boards advocate for a 10% increase in budget based on no increase for a 6 year period, with further increases based on the current rate of inflation.

    Currently Boards receive the following amounts:

    Hobson and Eden/Albert $406,000

    Other isthmus boards $391,000

    Waiheke $246,000

    Great Barrier $196,000

    Also attaching for the Board's information a copy of the current SLIPs criteria.

    Recommending that the Board consider whether it wishes to advocate for increased SLIPs funding.

    [ATTACHMENT 10]

    Pages 7-8

11. BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on projects and issues that they have been involved with since the last meeting.

    This is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

    A report from Board Member O'Shea is attached.

    [ATTACHMENT 11]

    Pages 9-14

    Board Member Downie has received the following correspondence and requests that the Board consider the issues raised.

    11.1. TRYPHENA HARBOUR WATER QUALITY AND OTHER ISSUES – MT STEPHEN MILLS

    Attaching correspondence from Mr Stephen Mills raising concerns about water quality in Tryphena harbour.

    [ATTACHMENT 11.1]

    Pages 15-16

    11.2. UNCONTROLLED DOGS MR KEITH WALTERS

    Attaching correspondence raising concerns about unrestrained dogs on the island.

    [ATTACHMENT 11.2]

    Pages 17-18

12. URGENT DECISIONS

    Attaching two urgent decisions that were signed by the Chairman and Deputy Chairman during the holiday break:

    • Auckland City Service Levels
    • Elected representative's remuneration

    [ATTACHMENT 12]

    Pages 19-38

13. MEDLANDS BEACH CARE GROUP NEWSLETTER NUMBER 20

    Attaching for the Board's information a copy of the Medlands Beach Care Group's newsletter, December 2004.

    [ATTACHMENT 13]

    Pages 39-48

14. GROUP ACTIVITY REPORTS

    Attaching activity reports and statistics from various groups within Auckland City for the Board's information.

    Recommending that the group activity reports for the months of December and January be received.

    [ATTACHMENT 14]

    Pages 49-68

15. REPORTS REQUESTED / PENDING

    Denise McKenzie
    Ward Manager	26 January 2005

    Advising on reports requested/pending as at February 2005;

    Recommending that the report be received.

    [ATTACHMENT 15]

    Page 69

16. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Denise McKenzie
    Ward Manager	27 Jan 2005
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Transport Issues	Good reason to withhold exists under section 7.	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To prevent the disclosure or use of official information for improper gain or improper advantage.	[Section 7(2)(j)]