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Council member and meetings
Great Barrier Community Board
Back to contents AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

GREAT BARRIER COMMUNITY BOARD

will be held as follows:

DATE:

Thursday, 18 May 2006

 

 

TIME:

10:00 am

 

 

VENUE:

Community Health Centre

 

Claris

 

GREAT BARRIER ISLAND

Denise McKenzie

WARD MANAGER

Members:

Mr

Tony

Bouzaid [Chairman]

Mrs

Helen

O'Shea, JP [Deputy Chairman]

Mr

Paul

Downie

Ms

Izzy

Fordham

Mr

John

Mellars

Hauraki Gulf Islands Councillor:

Cr

Faye

Storer

  1. Top APOLOGIES

    At the close of the agenda no apologies had been received.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the Great Barrier Community Board meeting held on Thursday, 20 April 2006 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-

    (a)

    The local authority by resolution so decides; and

    (b)

    The presiding member explains at the meeting at a time when it is open to the public,-

     

    (i)

    The reason why the item is not on the agenda; and

     

    (ii)

    The reason why the discussion of the item cannot be delayed until a subsequent meeting."

    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

    "Where an item is not on the agenda for a meeting,-

    (a)

    That item may be discussed at that meeting if-

     

    (i)

    That item is a minor matter relating to the general business of the local authority; and

     

    (ii)

    The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

    (b)

    no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    The following request has been received to address the meeting:

    4.1. ROADING ACCESS TO KAITOKE LANE EXTENSION/PATTISON BLOCK – MR MICHAEL PATTISON

    Mr Pattison will address the Board regarding the above issue.

    [ATTACHMENT 4.1]

    Pages 1-2

  5. Top GREAT BARRIER ISLAND ROAD LEGALISATION UPDATE

    Mark Wilkinson

     

    Project Manager, Roading

    10 May 2006

    Updating the Board on progress on Great Barrier Island road legalisations.

    Recommending that the Board:

    1. support the stopping of an additional area of Sandhills Road as outlined in the report; and
    2. support the proposal on Shoal Bay Road to be stopped and amalgamated into the adjacent property, subject to conditions.

    [ATTACHMENT 5]

    Pages 3-8

  6. Top 2006/07 SEAL EXTENSION PRIORITISATION

    Andrew Allen

     

    Professional Services Engineer

    8 May 2006

    Presenting a further evaluation of Great Barrier Island's seal extension priorities and the criteria that was considered in the evaluation.

    Recommending that the Board approve the change in priority for seal extension for 2006/2007.

    [ATTACHMENT 6]

    Pages 9-10

  7. Top 32 PRIMROSE HILL ROAD ACCESS UPDATE

    Andrew Allen

     

    Professional Services Engineer

    8 May 2006

    Reporting on the outcomes of a recent on-site meeting with Mr George Medland following his request for 4WD access to his property at 32 Primrose Hill Road.

    Recommending that the memorandum be received.

    [ATTACHMENT 7]

    Pages 11-12

  8. Top 2006/2007 SLIPS

    Denise McKenzie

     

    Ward Manager

    11 May 2006

    Attaching a list of projects for consideration for funding and completion in the 2006/2007 financial year. The Board has $197,000 available for this purpose.

    The Board is reminded that this is the only opportunity to fund projects that will take a year to complete.

    Recommending that the Board:

    1. consider the list of projects and allocate funding accordingly; and
    2. nominate a spokesperson for each project.

    [ATTACHMENT 8]

    Pages 13-30

  9. Top DISCRETIONARY FUNDING APPLICATION – OKIWI SCHOOL

    Denise McKenzie

     

    Ward Manager

    11 May 2006

    Attaching an application for funding towards costs associated with a school education trip.

    Recommending that the Board consider the application.

    [ATTACHMENT 9]

    Pages 31-42

  10. Top DISCRETIONARY FUNDING APPLICATION – GREAT BARRIER PENSIONER HOUSING TRUST

    Denise McKenzie

     

    Ward Manager

    11 May 2006

    Attaching an application for funding towards the purchase of a laptop computer and multi-function fax/copier/scanner/printer.

    Recommending that the Board consider the application.

    [ATTACHMENT 10]

    Pages 43-46

  11. Top DISCRETIONARY FUNDING APPLICATION – AOTEA PLAYCENTRE

    Denise McKenzie

     

    Ward Manager

    11 May 2006

    Attaching an application for funding towards the installation of a permanent shade structure at the Aotea playcentre which was deferred from the Board's April meeting pending further information. At the time of going to print, no additional information has been received.

    Recommending that the Board consider the application.

    [ATTACHMENT 11]

    Pages 47-52

  12. Top TRAVEL COSTS FOR BOARD MEMBER ATTENDANCE AT CRESA WORKSHOPS ON 17 MAY 2006

    Denise McKenzie

     

    Ward Manager

    11 May 2006

    The Chair and board members Downie and Fordham will attend workshops on 17 May 2006 facilitated by the Centre for Research, Evaluation and Social Assessment. Travel costs of $479.50 will require to be funded from the Board's 2005/2006 discretionary funding budget.

    Recommending that the Board approve this allocation.

  13. Top DESIGNATION OF AIRFIELDS ON GREAT BARRIER ISLAND

    Denise McKenzie

     

    Ward manager

    11 May 2006

    Attaching a report considered by the Transport & Urban Linkages Committee at its 8 May 2006 meeting. The committee resolved:

    1. That the Transport and Urban Linkages Committee endorses the Notices of Requirements for designating airfields on Great Barrier Island (as part of the Hauraki Gulf Islands Plan Review) by way of urgent decision.
    2. That a meeting be arranged to brief the Chairman of the Transport and Urban Linkages Committee on the background and issues associated with the Notices of requirements for the designation of airfields on Great Barrier Island before the urgent decision is sought.

    Recommending that the information be received.

    [ATTACHMENT 13]

    Pages 53-56

  14. Top CHAIRMAN'S REPORT

    Providing the chairperson with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

  15. Top BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    Note: this is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

  16. Top GROUP ACTIVITY REPORTS

    Denise McKenzie

     

    Ward Manager

    11 May 2006

    Attaching activity reports and statistics from various groups with Auckland City for the Board's information.

    Recommending that the report be received.

    [ATTACHMENT 16]

    Pages 57-66

  17. Top REPORTS REQUESTED/PENDING

    Denise McKenzie

     

    Ward Manager

    11 May 2006

    Reporting on reports requested/pending as at May 2006.

    Recommending that the report be received.

    [ATTACHMENT 17]

    Page 67
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