APOLOGIES
At the close of the
agenda no apologies had been received.
CONFIRMATION OF MINUTES
The minutes of the
Great Barrier Community Board meeting held on Thursday, 16 November 2006 to be
confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A period of time
(approximately 20 minutes) is set aside for members of the public to address the
meeting on matters within its delegated authority. A maximum of 5 minutes per
item is allowed, following which there may be questions from members.
The following
requests have been received to address the meeting:
4.1. KAIKOURA ISLAND RESTORATION PROJECT
Jo Ritchie will provide an overview of the Kaikoura Island restoration project.
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[ATTACHMENT 4.1] |
Pages 1-2 |
4.2. GREAT BARRIER ISLAND CHARITABLE TRUST - DI SIMPSON
Di Simpson will speak to her submission registering her objection to the stated
aims of the Great Barrier Island Charitable Trust.
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[ATTACHMENT 4.2] |
Pages 3-4 |
DEPARTMENT OF CONSERVATION PRESENTATION
Staff from the
Department of Conservation will provide an update on the 'Castaways' show as it
relates to DOC land.
GREAT BARRIER ISLAND CHARITABLE TRUST'S PROPOSALS FOR RAT AND
FERAL CAT ERADICATION AND WORLD HERITAGE SITE STATUS
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Izzy Fordham |
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Board Member |
24 January 2007 |
Seeking a motion
from the Board that it not support the Great Barrier Island Charitable Trust's
proposal for total rat and feral cat eradication by the use of aerial poison
drops and other measures and the Trust's vision that Great Barrier Island become
a world heritage site.
Recommending that
the Board consider the notice of motion.
OKIWI AIRFIELD IMPROVEMENTS
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Denise McKenzie |
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Democracy Advisor |
31 January 2007 |
Attaching a report
considered by the Transport and Urban Linkages Committee at its 13 December 2006
meeting. The Committee resolved:
That funding for
the implementation of the Okiwi Airfield project, with a further report on
option B [the regrading and drainage of the airfield] and option E [a sealed
landing strip], be considered through the Annual Plan process for 2007/2008 or
later.
Also attaching a
report prepared by the Board Chairman following the Committee meeting.
Recommending that
the information be received.
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[ATTACHMENT 7A & 7B] |
Pages 7-12 |
HAURAKI GULF ISLANDS RATING ISSUES
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Denise McKenzie |
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Democracy Advisor |
31 January 2007 |
Attaching a report
considered by Council's Annual Plan Direction Setting [APDS] meeting on 11
December 2006. The meeting resolved:
- That Mr T Bouzaid, Chairman of Great Barrier
Community Board be thanked for his attendance.
- That it be noted that officers do not
recommend any change to the differential policy for rural and Hauraki Gulf
island properties.
- That officers prepare the following draft
policies to be included for consultation in the draft 2007/2008 Annual Plan:
- a postponement policy for commercially
farmed land
- a rates policy for Great Barrier Island
commercial properties including postponements and differentials
- a remission policy for private land
voluntarily set aside for conservation purposes.
- That officers report to the March 2007
Combined Committees meeting on the impacts of the recommended policies and any
implementation issues that may arise, including the draft policy wording for the
Annual Plan.
- That officers report to the March 2007
Combined Committees meeting on the Manukau City system for rural ratepayers.
- That it be noted that property owners have
the right to request a revaluation of their property at any time under section
16 of the Rating Valuations Act 1998 and that this will be promoted.
Also attaching the following:
- A report prepared by the Community Board
Chairman following his attendance at the APDS meeting.
- A memorandum from the Financial and Revenue
Strategy Manager and the Manager Data services updating the Board on work being
down by council officers to review Auckland City's rating policy as it applies
to the Hauraki Gulf Islands.
Recommending that the information be received.
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[ATTACHMENT 8A, 8B & 8C] |
Pages 13-38 |
NON-DISTRICT PLAN ISSUES RAISED DURING PUBLIC CONSULTATION ON THE
PROPOSED HAURAKI GULF ISLANDS DISTRICT PLAN
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Denise McKenzie |
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Democracy Advisor |
31 January 2007 |
Attached is a list
of issues outside the district plan that arose during the public consultation on
the plan. The Board resolved at its November 2007 meeting that members review
the list and report to this meeting on issues that may be able to be progressed.
Recommending that
the Board consider if there are any issues that could be progressed.
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[ATTACHMENT 9] |
Pages 39-40 |
JENNY'S ROAD RESOURCE CONSENT APPLICATION
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Paul Downie |
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Board Member |
30 January 2007 |
Seeking the Board's
support for Auckland City Council's application for resource consent to form a
portion of Jenny's Road.
Recommending that
the Board consider the notice of motion.
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[ATTACHMENT 10] |
Pages 41-42 |
GREAT BARRIER COMMUNITY BOARD'S DISTRICT PLAN SUBMISSION
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Denise McKenzie |
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Democracy Advisor |
31 January 2007 |
Attaching a copy of
the submission prepared by the working party of Board Members Downie, Fordham,
Mellars and O'Shea to the draft Hauraki Gulf Islands District Plan.
Recommending that
the submission be received.
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[ATTACHMENT 11] |
Pages 43-50 |
TIMEFRAMES AND COMMISSIONERS FOR THE HAURAKI GULF ISLANDS DISTRICT
PLAN REVIEW
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Denise McKenzie |
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Democracy Advisor |
30 January 2006 |
Attaching a report
that will be considered by the Environment, Heritage and Urban Form Committee at
its 2 February 2007 meeting recommending that a new hearings panel of five
elected representatives be appointed to hear submissions on the proposed Hauraki
Gulf Islands district plan and make recommendations to Council.
Recommending that
the report be received.
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[ATTACHMENT 12] |
Pages 51-56 |
APPOINTMENT OF A GREAT BARRIER COMMUNITY BOARD REPRESENTATIVE ON
THE HGI DISTRICT PLAN HEARINGS PANEL
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John Mellars |
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Board Member |
31 January 2007 |
Attaching a notice
of motion that the Board recommend to the Environment, Heritage and Urban Form
Committee the appointment of a Great Barrier Community Board representative on
the Hauraki Gulf Islands District Plan hearings panel, due to the withdrawal of
the community board chairman from the panel.
Recommending that
the Board consider the notice of motion.
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[ATTACHMENT 13] |
Pages 57-58 |
PROPOSED SIGNS AND BILLBOARD BYLAWS
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Denise McKenzie |
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Democracy Advisor |
31 January 2007 |
Attaching copies of
the Statement of Proposal and the proposed Signs and Billboard Bylaws.
Submissions close on Friday 2 March 2007.
Main changes
proposed in the reviewed signs bylaw
- Business zones 1, 2, 3, mixed-use, and the central area
(CBD)
- no signs as of right above the veranda line (being 3m in business zones
1, 2 and the CBD, and 4m in business 3 and mixed-use zones)
- twenty per cent of frontage below veranda line and facing public space
can be covered in signage
- a veranda fascia sign of up to 300mm in height
- one under veranda sign per full 5m of frontage.
- Business zones 4 to 8 signs can go up to 6m and utilise
double amount of signage allowed in business 1, 2, 3, mixed-use and CBD
- a selection of approved sign types
- all signs must comply with the bylaw within 18 months
- businesses on Waiheke Island have similar provisions to those of business
zones 1 and 2 but with a lower overall quantity of signage.
Main changes proposed in the reviewed billboards bylaw
In the CBD:
- no billboards allowed in the valley between Symonds Street
and Hobson Street ridges, plus Karangahape Road, Viaduct Harbour and an area
around Victoria Park Market
- billboards are allowed on buildings in the rest of the CBD
- no freestanding billboards allowed in any part of the CBD.
In the CBD and
through the isthmus:
- maximum area of 20 per cent of the wall the billboard is
on or 50mē, whichever is smaller
- all billboards must comply with the bylaw within 18
months, unless they are in areas with centre plans or character overlays, in
which case the period is 12 months.
In the isthmus, the
following provisions have been retained from the existing billboards bylaw:
- billboards allowed only in business zones 4, 5 and 6
- maximum size of 13m by 6m if freestanding.
Recommending that
the Board consider whether it wishes to make a submission on these bylaws.
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[ATTACHMENT 14] |
Pages 59-98 |
MULBERRY GROVE SCHOOL ROAD STOPPING
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Andrew Allen |
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HGI Manager, Transport Assets & Operations |
24 January 2007 |
Responding to a
request from the Board that historic issues regarding the Landing Reserve and
the possible removal of the ability to use the land for landing in the future be
investigated.
Recommending that
the Board supports the continuation of the road stopping process at the Mulberry
Grove school.
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[ATTACHMENT 15] |
Pages 99-100 |
2007/2008 SLIPS
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Denise McKenzie |
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Democracy Advisor |
31 January 2007 |
At its April 2007
meeting the Board will have its first opportunity to approve projects for
funding from its 2007/2008 SLIPs budget. Attached is a list of projects that
are currently on the list.
The Board has been
given the opportunity to provide additional projects for inclusion on the list,
however these will need to be submitted by Friday 16 February to enable scoping
to be completed in time for the Board's April 2007 meeting.
Recommending that
Board Members submit additional projects for inclusion on the SLIPs list.
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[ATTACHMENT 16] |
Pages 101-108 |
REMUNERATION - 2007/2008 INDICATIVE POOL
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Marlene Skelton |
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Support Services Manager, Democracy Services |
8 January 2007 |
Reporting on the
process that Council will need to follow in order to meet the Remuneration
Authority deadline for the distribution of the net pool among elected members
for the 2007/2008 financial year, and providing two options for the Board's
consideration.
Recommending that
option one be the preferred option on the basis that it maintains existing
relativities between the categories of elected representatives.
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[ATTACHMENT 17] |
Pages 109-122 |
DISCRETIONARY FUNDING APPLICATION - SENIORNET GBI INC
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Denise McKenzie |
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Democracy Advisor |
31 January 2007 |
Attaching a
discretionary funding application from SeniorNet GBI Inc. for funding towards
unanticipated operational costs and room rental.
Recommending that
the Board consider the application.
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[ATTACHMENT 18] |
Pages 123-124 |
INWARDS CORRESPONDENCE
Attaching a proposal
from Keith Simpson for the erection of a large structure in the Plantation
Reserve.
Recommending that
the Board consider the proposal.
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[ATTACHMENT 19] |
Pages 125-132 |
NEW ZEALAND COMMUNITY BOARDS' CONFERENCE 2007
|
Denise McKenzie |
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Democracy Advisor |
31 January 2007 |
The next NZ
Community Boards' conference is scheduled to be held at the TelstraClear Pacific
Events Centre, Manukau City, from 7-9 June 2007. The theme of the conference is
"Leading to Safer Communities" and the conference aims to provide practical
tools to achieve this. Early Bird registration is $500 if paid prior to 1 March
2007.
Recommending that
the Board consider whether it wishes to nominate a member or members to attend
this conference.
INSIDE TOURISM ANNUAL SUBSCRIPTION
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Denise McKenzie |
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Democracy Advisor |
31 January 2007 |
The annual
subscription of $285 for the Inside Tourism newsletter us due for renewal.
Recommending that
the Board consider the value of this publication and whether to renew the
subscription.
CHAIRMAN'S REPORT
Providing the
Chairman with an opportunity to update the Board on the projects and issues he
has been involved with since the last meeting.
This is an
information item only and if the Chairman wishes any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBERS' REPORTS
Providing board
members with the opportunity to update the Board on projects and issues they
have been involved with since the last meeting.
Note: this is an
information item only and if board members wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
GROUP ACTIVITY REPORTS
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Denise McKenzie |
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Democracy Advisor |
31 January 2007 |
Attaching activity
reports and statistics from various groups with Auckland City for the Board's
information.
Recommending that
the report be received.
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[ATTACHMENT 24] |
Pages 133-148 |
REPORTS REQUESTED/PENDING
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Denise McKenzie |
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Democracy Advisor |
31 January 2007 |
Reporting on reports
requested/pending as at January 2007.
Recommending that
the report be received.
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[ATTACHMENT 25] |
Pages 149 |
