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Great Barrier Community Board

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I hereby give notice that a meeting of the

GREAT BARRIER COMMUNITY BOARD

will be held as follows:

DATE:	Friday, 15 June 2007
TIME:	10:00 am
VENUE:	Community Health Centre
	Claris
	GREAT BARRIER ISLAND

Denise McKenzie
DEMOCRACY ADVISOR

Members:

Mr	Tony	Bouzaid [Chairman]
Mrs	Helen	O'Shea, QSM, JP [Deputy Chairman]
Mr	Paul	Downie
Ms	Izzy	Fordham
Mr	John	Mellars

Hauraki Gulf Islands Councillor:
Cr Faye Storer

 

1. APOLOGIES

   Apologies have been received from the following:

   The Chairman and Board member Mellars.

2. CONFIRMATION OF MINUTES

   The minutes of the Great Barrier Community Board meeting held on Thursday, 17 May 2007 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting.
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. SMALL LOCAL IMPROVEMENT PROJECT REVIEW

   Lyz Miller
   SLIPs co-ordinator	29 May 2007

   Advising that SLIPs management has moved to the Environment and Utility management group and over the coming year the SLIPs delivery team will be working on process improvements.

   Recommending that the Board nominate a board member to provide feedback on where the current process could be improved.

   [ATTACHMENT 5]

   Pages 1-2

6. DISCRETIONARY FUNDING APPLICATION – KAITOKE, MULBERRY GROVE, OKIWI SCHOOLS

   Denise McKenzie
   Democracy Advisor	8 June 2007

   Attaching an application from the three island schools seeking funding towards an off-island trip for junior school children.

   Recommending that the Board consider the application.

   [ATTACHMENT 6]

   Pages 3-6

7. NOTICE OF MOTION - ROAD SEALING VERSUS SEALING OF OKIWI AIRFIELD

   Paul Downie
   Board member	8 June 2007

   Attaching a notice of motion recommending that the Board advise Councillors that the sealing of the Okiwi airfield should not be at the expense of the planned accelerated road seal programme between Claris and Okiwi, and also recommending that the Board does not support the imposition of a tax on all passengers using the airlines as a means of funding any airfield development on the island.

   Recommending that the Board consider the notice of motion.

   [ATTACHMENT 7]

   Pages 7-8

8. INWARDS CORRESPONDENCE

   Denise McKenzie
   Democracy Advisor	8 June 2007

   Attaching correspondence from Professor Harnett seeking the Board's support for the formation of the Station Rock Road Network, car, cycleway and walkway.

   Recommending that the Board consider the correspondence.

   [ATTACHMENT 8]

   Pages 9-12

9. BOARD MEMBERS' REPORTS

   Providing board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

   Note: this is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

   Board Member Downie will speak to the following topics:

   • Book sponsorship
   • Fuel increase

10. REPORTS REQUESTED/PENDING

    Denise McKenzie

    Democracy Advisor

    Attaching the reports Requested/Pending as at June 2007 for the Board's information.

    Recommending that the report be received.

    [ATTACHMENT 10]

    Pages 13-14