APOLOGIES
At the close of the agenda no apologies had been
received.
CONFIRMATION OF MINUTES
The minutes of the inaugural meeting of the Great Barrier
Community Board for the 2007-2010 term, held on 12 September 2007, to be
confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
| "An item that is not on
the agenda for a meeting may be dealt with at that meeting if- |
| (a) |
The local authority by
resolution so decides; and |
| (b) |
The presiding member
explains at the meeting at a time when it is open to the public,- |
| |
(i) |
The reason why the item
is not on the agenda; and |
| |
(ii) |
The reason why the
discussion of the item cannot be delayed until a subsequent meeting." |
| Section 46A(7A) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states: |
| "Where an item is not on
the agenda for a meeting,- |
| (a) |
That item may be
discussed at that meeting if- |
| |
(i) |
That item is a minor
matter relating to the general business of the local authority; and |
| |
(ii) |
The presiding member
explains at the beginning of the meeting, at a time when it is open to
the public, that the item will be discussed at the meeting; but |
| (b) |
no resolution, decision,
or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside
for members of the public to address the meeting on matters within its delegated
authority. A maximum of 5 minutes per item is allowed, following which there
may be questions from members.
The following
requests have been received to address the meeting:
4.1. ORUAWHARO
STREAM BRIDGE ACCESS - MR GEORGE MEDLAND
George Medland will speak to his submission regarding the pipe gate to Oruawharo
stream bridge being locked and preventing easy access.
| [ATTACHMENT 4.1] |
Pages 1-2 |
APPOINTMENT OF COMMUNITY BOARD SPOKESPERSONS TO DELEGATED AND LIAISON ROLES
| Denise McKenzie |
|
| Democracy Advisor |
16 November
2007 |
The Board
is asked to appoint spokespersons for the following delegated roles:
- Transport
- Liquor licensing
- Parks and recreation
- Events
- Community services
[Note:
Planning, Trees and Signs and Banners are currently under review and Boards have
been asked not to appoint spokespersons at this stage].
The Board
is also asked to appoint spokespersons to the following liaison roles:
- Auckland Regional Council
- Emergency management
- Tourism
- Aotea Family Support
- Auckland and Far North District community boards association
- Manawhenua iwi liaison
- Te Taurahere o Aotea
- GBI Pensioner Housing Trust
- Auckland Conservation Board
- Community Health Trust
- Wastewater
- Fisheries
- Grants
- Community Artz Trust
- Police
- North Barrier issues
Recommending that the Board's spokesperson roles be confirmed.
2007/2008 SLIPS SPOKESPERSONS
| Lyz Miller |
|
| SLIPs Co-ordinator |
11 November
2007 |
Attaching a list of all 2006/2007 and 2007/2008 Small
Local Improvement Projects (SLIPs) projects and a status update.
Recommending that the Board assign a spokesperson to the
active projects, where the previous nominated representatives is identified in
bold italics.
DISCRETIONARY FUNDING APPLICATION - SENIOR NET
| Denise McKenzie |
|
| Democracy Advisor |
19 November
2007 |
Attaching an application from Senior Net for funding
towards a printer/scanner/fax, ink cartridges and a three month broadband plan.
Recommending that the application be considered.
| [ATTACHMENT 7] |
Pages 7-10 |
DISCRETIONARY FUNDING APPLICATION - GREAT BARRIER ISLAND CHARITABLE TRUST
| Denise McKenzie |
|
| Democracy Advisor |
19 November
2007 |
Attaching an application from the Great Barrier Island
Charitable Trust for funding towards its cat neutering subsidisation programme.
Recommending that the application be considered.
| [ATTACHMENT 8] |
Pages 11-12 |
AUCKLAND REGION AND FAR NORTH DISTRICTS COMMUNITY BOARDS MEMBERSHIP
| Denise McKenzie |
|
| Democracy Advisor |
19 November
2007 |
The Board is asked whether it wishes to renew its annual
membership subscription to the Auckland and Far North Districts Community Boards
Association.
The Board may also wish to consider nominating a person
for the NZ Community Boards' Executive Committee.
Recommending that the Board approve the subscription
renewal of $250, to be funded from its 2007/2008 discretionary funding budget.
ATTENDANCE AT TOURISM-RELATED MEETINGS
| Denise McKenzie |
|
| Democracy Advisor |
16 November
2007 |
From time to time the Board's tourism representative is
invited to participate in meetings in the city. All travel costs related to
this attendance needs to be funded from the Board's discretionary funding
budget.
Recommending that the Board approves that all travel
costs related to this attendance during the 2007-2010 term be funded from its
discretionary funding budget.
REMUNERATION - ALLOCATION FOR 2007-2008
| Denise McKenzie |
|
| Democracy Advisor |
16 November
2007 |
Attaching a report prepared by the Deputy Mayor for the
Board's consideration.
The Council, at its meeting held on Thursday, 1 November
2007, considered the attached report regarding "2007-2010 Committee Structures
and Regulatory Responsibilities" and resolved inter alia as follows:
- That a working party consisting of the deputy mayor as chair,
Councillor Northey and Councillor Armstrong consider proposed elected member
remuneration set out in 3.4 and appendix one and invite comment on any relevant
issues from the councillors and community board representatives. The deputy
mayor to report back to council following these discussions on the recommended
remuneration structure.
Also attaching a report from the Support Services
Manager, Democracy Services, to the Remuneration Working Party, regarding the
proposed expenses policy recommending that attachment one of this report be
recommended to Council for approval.
Recommending that comments on the proposed remuneration
for 2007-2008, and proposed expenses policy for elected representatives, be sent
to the remuneration working party by 3 December 2007.
| [ATTACHMENT 11.1-11.3] |
Pages 13-56 |
2007/2008 REMUNERATION RATES
| Denise McKenzie |
|
| Democracy Advisor |
16 November
2007 |
Attaching a City Vision-Labour alternative proposal to
the Deputy Mayor's report at agenda item 11.1.
Recommending that Board members consider this alternative
proposal in conjunction with the Deputy Mayor's paper.
| [ATTACHMENT 12] |
Pages 57-58 |
GOVERNANCE WORKING PARTY
| Richard Somerville-Ryan |
|
| Board Member |
15 November
2007 |
Attaching a notice of motion recommending that the Board
establish a working party to prepare a draft submission to the Royal Commission
on the governance of Auckland and that the Board Chair and Board Member
Somerville-Ryan prepare terms of reference and procedures for this working
party.
Recommending that the notice of motion be considered.
| [ATTACHMENT 13] |
Pages 59-60 |
HERITAGE INSPECTIONS
| Richard Somerville-Ryan |
|
| Board Member |
15 November
2007 |
Attaching a notice of motion recommending that the
Manager, City Planning note the Board's concerns that heritage and ecological
inspections of properties on Great Barrier Island are being done using Appendix
4 of the Notified District Plan as terms of reference, while these terms of
reference are the subject of many submissions to the hearing process, and report
to the Board on the inspections process.
Recommending that the notice of motion be received.
| [ATTACHMENT 14] |
Pages 61-62 |
HAURAKI GULF ISLANDS DISTRICT PLAN PROGRESS
| Paul Downie |
|
| Chair |
16 November
2007 |
Attaching a notice of motion recommending that the Chair
and Board Member Somerville-Ryan be delegated to liaise with Council officers
regarding updates on proposed HGI district plan progress and issues and report
back to the Board.
Recommending that this notice of motion be considered.
| [ATTACHMENT 15] |
Pages 63-64 |
STOCKTAKE OF GREAT BARRIER ISLAND'S 'COMMUNITY ASSETS'
| Paul Downie |
|
| Chair |
16 November
2007 |
Attaching a report recommending that members identify the
social and cultural capital within the Great Barrier community.
Recommending that the Board consider the proposal.
| [ATTACHMENT 16] |
Pages 65-74 |
WYNYARD QUARTER PROPOSED PLAN CHANGE AND PROPOSED PLAN MODIFICATION
| Paul Downie |
|
| Chair |
16 November
2007 |
Attaching a notice of motion recommending that the Chair
and Board Member Somerville-Ryan be delegated to prepare further submissions to
the proposed Auckland Regional Council/Auckland City Council Wynyard plan
modifications by 7 December 2007.
Recommending that the notice of motion be considered.
| [ATTACHMENT 17] |
Pages 75-78 |
PROPOSED FUEL SURCHARGE TAXES
| Paul Downie |
|
| Chair |
16 November
2007 |
Attaching a notice of motion recommending that the Board
Chair prepare further correspondence to the Minister of Transport seeking the
exclusion of Great Barrier Island from proposed fuel surcharge taxes.
Recommending that the notice of motion be considered.
| [ATTACHMENT 18] |
Pages 79-80 |
SCHEDULE OF MEETINGS - 2008-2010
| Denise McKenzie |
|
| Democracy advisor |
16 November
2007 |
Attaching a schedule of meeting dates for the remainder
of the term.
Recommending that the Board endorse the schedule.
| [ATTACHMENT 19] |
Pages 81-82 |
ADVICE OF URGENT DECISIONS
| Denise McKenzie |
|
| Democracy Advisor |
16 November
2007 |
Attaching the following urgent decisions which were
signed following the September meeting of the Board:
- Approval of the allocation of $8,000 from the 2007/2008 SLIPs budget towards the
creation of a mural on a wall of the storage shed at the Port Fitzroy wharf.
- Approval of $4,800 for the GBI Santa Parade and $2,200 for the New Years Picnic
Day - both from the Local Event funding budget.
Recommending that the urgent decisions be noted.
| [ATTACHMENT 20.1-20.2] |
Pages 83-92 |
PROVISION FOR URGENT DECISIONS
| Denise McKenzie |
|
| Democracy Advisor |
16 November
2007 |
The Board does not meet again until February 2008. It is
possible that matters which require urgent attention may arise between 27
November and this meeting. Any decisions would be reported to the Board at its
February meeting.
Recommending that the Chair and Deputy Chair approve any
urgent decisions that may arise during the period.
INWARDS CORRESPONDENCE
| Denise McKenzie |
|
| Democracy advisor |
19 November
2007 |
Attaching the following correspondence received since the
September 2007 meeting:
- Kristin Lowe and Kerry Stockman raising concerns about the dust nuisance arising
from the road alongside their property.
- Professor Ian Harnett seeking funding for the formation of Station Rock Road.
- Thank you from the Great Barrier Island Sports & Social Club for funding for the
annual Guy Fawkes celebration.
| [ATTACHMENT 22.1-22.3] |
Pages 93-98 |
CHAIRMAN'S REPORT
Providing the Chairman with an opportunity to update the
Board on the projects and issues he has been involved with since the last
meeting.
The chair would like the Board to discuss some form of
recognition for the previous Hauraki Gulf councillor, Faye Storer.
Note: this is an information item only and if the
Chairman wishes any action to be taken under this item, a written report must be
provided for inclusion on the agenda.
BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update
the Board on projects and issues they have been involved with since the last
meeting.
Note: this is an information item only and if board
members wish any action to be taken under this item, a written report must be
provided for inclusion on the agenda.
GROUP ACTIVITY REPORTS
| Denise McKenzie |
|
| Democracy Advisor |
19 November
2007 |
Attaching activity reports and statistics from various
groups within Auckland City for the Board's information.
Recommending that the report be received.
| [ATTACHMENT 25] |
Pages 99-104 |
REPORTS REQUESTED/PENDING
| Denise McKenzie |
|
| Democracy Advisor |
19 November
2007 |
That the reports requested/pending list be received.
| [ATTACHMENT 26] |
Pages 105 |
