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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

GREAT BARRIER COMMUNITY BOARD

will be held as follows:

Members:

The Group manager Democracy Services, Christine Watson, will be in attendance.

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Great Barrier Community Board meeting held on Monday, 18 February 2008 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. REPORT ON NOTICE OF MOTION FROM GREAT BARRIER ISLAND COMMUNITY BOARD CONCERNING THE HAURAKI GULF ISLANDS DISTRICT PLAN

   Denise McKenzie
   Democracy advisor	10 March 2008

   Attaching a report that is being considered by the City Development Committee at its meeting scheduled for 13 March 2008. The committee's resolutions will be tabled at the meeting.

   Recommending that the report and resolutions of the City Development Committee be received.

   [ATTACHMENT 5]

6. WITHDRAWAL OF HAURAKI GULF ISLANDS FROM AUCKLAND CITY COUNCIL

   Denise McKenzie
   Democracy Advisor	6 March 2008

   At its meeting held on 27 February 2008, the Waiheke community board considered a notice of motion from Cr Roche arising from the petition that had been circulated by Waiheke Board Member Ceramalus as a private individual.

   The Board resolved as follows:

   1. That the Waiheke community board does not support a move to withdraw the Hauraki Gulf Ward from the Auckland City Council local authority in favour of joining the Thames-Coromandel District Council.

   2. That the Waiheke community board disassociates itself with Board Member Ceremalus' proposal as it does not represent the interests or the view of the Board, or the majority of Waiheke residents.

   3. That the above resolutions be forwarded to the Great Barrier community board, the chief Executive of Auckland City Council, the Mayor of Auckland City Council and Auckland City Councillors, and the Mayor and Councillors of the Thames-Coromandel District Council.

   Recommending that the Waiheke community board's resolution be noted.

7. WYNYARD WHARF AND SEALINK OPERATIONS

   Richard Somerville-Ryan
   Board Member	7 March 2008

   Attaching a Notice of Motion from Board Member Somerville-Ryan re-iterating the Board's concerns at the potential loss of Great Barrier Island's long-term freight, vehicular and tourist passenger ferry services in the current debate over the future of the Wynyward wharf area.

   Recommending that the Mayor of Auckland City, Chairman of the Auckland Regional Council and Chairman of Auckland Regional Holdings be advised of the Board's concerns and that the Board Chair be delegated to prepare a press statement outlining the Board's view.

   [ATTACHMENT 7]

8. PLANNING AND TREE SPOKESPERSONS

   Denise McKenzie
   Democracy Advisor	6 March 2008

   At its November 2007 meeting, the Board appointed the following spokespersons:

   Planning - Paul Downie and Richard Somerville-Ryan

   Trees - Izzy Fordham and Christina Spence

   Council, at its meeting held on 28 February 2008 resolved, inter alia, as follows:

   That the council approves changes to delegations for community boards relating to planning, bylaws and trees with the effect that community boards' input will be on the following:

   • Resource consents for non-complying activities and the removal of scheduled trees;

   • Making submissions on notified resource consent applications;

   • Policy issues (proposed plan changes and proposed plans); and

   • Nomination of either one planning spokesperson to cover all planning issues (including trees) or one planning spokesperson and one tree spokesperson.

   • Liquor licensing (noting the status quo remains)

   Recommending that in line with the above resolution, the Board reconsider its appointments to the planning and tree spokesperson roles and appoint one person to cover both the trees and planning roles.

9. DISCRETIONARY FUNDING APPLICATION - MOTAIREHE MARAE

   Denise McKenzie
   Democracy Advisor	6 March 2008

   Attaching an application from Motairehe Marae seeking funding of $5,000 towards materials for a DIY beautification project at the marae.

   Recommending that the Board consider the application.

   [ATTACHMENT 9]

10. DISCRETIONARY FUNDING APPLICATION - GREAT BARRIER ISLAND PENSIONER HOUSING TRUST

    Denise McKenzie
    Democracy Advisor	6 March 2008

    Attaching an application from the Great Barrier Island Pensioner Housing Trust seeking funding of $1,209.50 towards the design and production of a fundraiser souvenir tea towel.

    Recommending that the Board consider the application.

    [ATTACHMENT 10]

11. DISCRETIONARY FUNDING APPLICATION - AOTEA FAMILY SUPPORT GROUP CHARITABLE TRUST

    Denise McKenzie
    Democracy Advisor	6 March 2008

    Attaching an application from Aotea Family Support Group Charitable Trust seeking funding of $1,287.75 towards plywood cladding of 2 long drop toilets adjacent to Horseshoe Paddock and installation of a gate in an existing stock fence.

    Recommending that the Board consider the application.

    [ATTACHMENT 11]

12. PARKS REPORT - MARCH 2008

    Izzy Fordham
    Board member	10 March 2008

    Updating the Board on various projects that the Parks spokesperson has been involved with during the month.

    Recommending that the report be received.

    [ATTACHMENT 12]

13. INWARDS CORRESPONDENCE

    Denise McKenzie
    Democracy Advisor	6 March 2008

    Attaching the following correspondence received since the Board's February meeting:

    • Thank you letter from Senior Net Great Barrier Island acknowledging the Board's funding contribution.

    • Letter from the Board of Trustees Mulberry Grove School requesting that the Board advocate on the school's behalf to the Ministry of Education for reinstatement of the school bus service and inclusion of additional children.

    Recommending that the Board consider the correspondence.

    [ATTACHMENT 13.1-13.2]

14. CHAIRPERSON'S REPORT

    Providing the Chairperson with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    Note: this is an information item only and if the Chairperson wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

15. COUNCILLOR'S REPORT

    Providing Councillor Roche with the opportunity to update the Board on the projects and issues she has been involved with since the last meeting.

    [Note: this is an information item only and if the Councillor wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

16. BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    Note: this is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

17. REPORTS REQUESTED/PENDING

    Denise McKenzie
    Democracy Advisor	6 March 2008

    Attaching a list of pending reports requested by the Board.

    Recommending that the reports requested/pending list be received.