APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Great Barrier Community Board meeting held on Monday, 21 April
2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
GRANT OF OLD/NEW LEASE - GREAT BARRIER ISLAND GOLF CLUB INC
| Kim O'Neill |
|
| Lease Co-ordinator, Community Services |
18 April 2008 |
Advising that the Great Barrier Island Golf Club's lease
expired on 31 August 2007 and that sufficient information has been provided
against the assessment criteria for a new lease to be granted.
Recommending that the Board recommends to the Arts, Culture
and Recreation Committee the granting of a new lease to the Golf Club, subject
to normal terms and conditions.
[Note: This item will be circulated separately.]
NOTICE OF MOTION - HEARING OF SUBMISSIONS TO ROYAL COMMISSION ON AUCKLAND GOVERNANCE
| Paul Downie |
|
| Chairperson, Great Barrier Community Board |
8 May 2008 |
Advising that a large number of the Island's residents have
made submissions to the Royal Commission on Auckland Governance and have asked
to speak to their submissions.
Recommending that the chairperson be delegated to invite
the chairperson of the Royal Commission and his fellow commissioners to hear the
submissions from the Great Barrier Island community on the island.
AUCKLAND GOVERNANCE - COMMUNITY BOARD SUBMISSION
| Denise McKenzie |
|
| Democracy Advisor |
12 May 2008 |
Attaching a copy of the Board's submission to the Royal
Commission on Auckland Governance.
Recommending that the submission be noted.
SCHOOL BUS SERVICE ON GREAT BARRIER ISLAND
| Richard Somerville-Ryan |
|
| Board Member, Great Barrier Community Board |
8 May 2008 |
Reporting on discussions with a number of parties regarding
the planned cancellation of the Mulberry Grove school bus service and attaching
correspondence from the Ministry of Education.
Recommending that the Board consider what further actions
would be appropriate and formally request the Minister of Education to reverse
the decision to cancel bus route 1506 for Mulberry Grove.
DISCRETIONARY FUNDING APPLICATION - AOTEA FAMILY SUPPORT GROUP
| Denise McKenzie |
|
| Democracy Advisor |
6 May 2008 |
Attaching an application from the Aotea Family Support
Group Charitable Trust on behalf on the Tryphena Hall Committee for funding of
$5,000 to replace the generator at the Tryphena community hall.
Recommending that the Board consider the application.
DISCRETIONARY FUNDING APPLICATION - AOTEA COMMUNITY ARTZ TRUST
| Denise McKenzie |
|
| Democracy Advisor |
8 May 2008 |
Attaching an application from the Aotea Community Artz
Charitable Trust seeking funding of $1,725 for costs associated with a four day
clay/ceramic workshop.
Recommending that the Board consider the application.
LOCAL EVENT FUNDING APPLICATION - AOTEA FAMILY SUPPORT GROUP
| Denise McKenzie |
|
| Democracy Advisor |
6 May 2008 |
Attaching an application from the Aotea Family Support
Group Charitable Trust seeking funding of $4,550 toward the costs of running an
'Eco Fair' weekend to showcase alternative energy/power, organic gardening,
community gardening, natural healing, etc.
Recommending that the Board consider the application.
LOCAL EVENT FUNDING APPLICATION - AOTEA COMMUNITY ARTZ TRUST
| Denise McKenzie |
|
| Democracy Advisor |
8 May 2008 |
Attaching an application from the Aotea Community Artz
Trust seeking funding of $1,556.25 towards a multi-media creative performance.
Recommending that the Board consider the application.
LOCAL EVENT FUNDING APPLICATION - AOTEA COMMUNITY ARTZ TRUST
| Denise McKenzie |
|
| Democracy Advisor |
8 May 2008 |
Attaching an application from the Aotea Community Artz
Trust seeking funding of $1,006.25 towards an event at the three Great Barrier
Island schools.
Recommending that the Board consider the application.
LOCAL EVENT FUNDING APPLICATION - PORT FITZROY RESIDENTS AND RATEPAYERS ASSOCIATION
| Denise McKenzie |
|
| Democracy Advisor |
6 May 2008 |
Attaching an application from the Port Fitzroy Residents
and Ratepayers Association seeking funding towards the 2009 Musselfest event.
[Secretarial note: The Association has applied to the
city-wide fund for up to $6,000 to assist with this event, however a decision
regarding funding will not be made until later this month]
Recommending that the Board consider the application.
GREAT BARRIER ISLAND QUARTERLY - RECYCLING AND WASTE OPERATIONS REPORT
| Anthony Chaney |
|
| HGI Contractor Co-ordinator, ACE |
22 April 2008 |
Providing an update on operations at the Claris landfill,
as well as the kerbside collections/transfer station drop-offs and future plans,
together with the strategies for dealing with refuse and recycling over the peak
summer period.
Recommending that the report be received.
HGI WHARVES BYLAW REVIEW
| Neill Forgie, Procurement Manager,
Transport Infrastructure Delivery |
|
| Andrew Allen, Acting Group Manager, Transport
Assets & Operations |
April 2008 |
Advising that the final Public Domain bylaws are open for
public submission until 4 June 2008. These bylaws relate to cemeteries, public
places [including street trading], Waiheke wastewater, water supply and wharves.
Attaching a report relating specifically to the proposed
Wharves Bylaw and advising that the main change since the bylaw was made is the
removal of the right to charge fees for a 'service' by way of current bylaw and
essentially these will be recovered by contract with ferry operators.
Recommending that the Board support the Public
Domain-related bylaws by making a submissions on these bylaws by 4 June 2008.
[Note: This item will be circulated separately.]
BRAVERY AWARD TO SENIOR CONSTABLE ROGER BRIGHT
| Richard Somerville-Ryan |
|
| Board Member, Great Barrier Community Board |
8 May 2008 |
Advising that Senior Constable Bright has been awarded the
NZ Bravery medal following an incident during which he rescued a man from a
house filled with LPG gas.
Recommending that the Board record its congratulations to
Roger Bright on receiving this award.
HAURAKI GULF FORUM - AGENDA AND MINUTES FROM 26 MARCH 2008 MEETING
| Denise Roche |
|
| Councillor, Auckland City |
9 May 2008 |
Attaching an extract from the 26 March 2008 Hauraki Gulf
Forum agenda, together with the meeting minutes.
Recommending that the information be received.
SLIPS PROJECTS UPDATE AS AT MAY 2008
| Dawn Bardsley |
|
| Acting SLIPs co-ordinator |
9 May 2008 |
Attaching a spreadsheet with all current SLIPs projects and
their status as at 5 May 2008.
Recommending that the information be received.
CHAIRPERSONS' REPORT
Providing the chairperson with an opportunity to update the Board on the
projects and issues he has been involved with since the last meeting.
This
is an information item only, and if the chairperson wishes any action to be
taken under this item, a written report must be provided for inclusion on the
agenda.
COUNCILLORS' REPORT
Providing the councillor with an opportunity to update the Board on the projects
and issues she has been involved with since the last meeting.
This
is an information item only, and if the councillor wishes any action to be taken
under this item, a written report must be provided for inclusion on the agenda.
Councillor Roche will verbally report on the following issues raised by Ngati
Rehua with regard to Kawa marae:
- Roading and access
- Abandoned vehicles in the area
- Rubbish collection
- Okiwi airfield
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BOARD MEMBERS' REPORTS
Providing the Board members with an opportunity to update the Board on the
projects and issues they have been involved with since the last meeting.
This
is an information item only, and if the Board Members wish any action to be
taken upon this item, a written report must be provided for inclusion on the
agenda.
Attaching written reports from Board Members O'Shea and Somerville-Ryan.
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REPORTS REQUESTED/PENDING
| Denise McKenzie |
|
| Democracy Advisor |
9 May 2008 |
Advising of the status of reports requested/pending as at May 2008.
Recommending that the report be received.
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GROUP ACTIVITY REPORTS
| Denise McKenzie |
|
| Democracy Advisor |
9 May 2008 |
Attaching group activity reports for April 2008.
Recommending that the information be received.
