APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Great Barrier Community Board meeting held on Monday, 16 June
2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
|
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following request has been received to address the meeting:
4.1. PROPOSED WALKWAY - MURRAY YOUNG
Murray Young will address the Board regarding a proposed walkway on Great
Barrier Island.
[ATTACHMENT 4.1]
4.2. PROPOSED SLIPS PROJECTS IN THE NORTH - MIKE NEWMAN
Mike
Newman will speak to the attached submission.
[ATTACHMENT 4.2]
SMALL LOCAL IMPROVEMENT PROJECTS
| Suzanne Drake |
|
| SLIPS Project Portfolio Leader |
4 June 2008 |
Providing a list of SLIPS proposals for consideration by the Board.
Recommending that the Board endorse the projects that it wishes to be vetted by
council officers and proceed to scoping.
HAURAKI GULF ISLANDS NOTIFIED DISTRICT PLAN HEARINGS
| Richard Somerville-Ryan |
|
| Board Member |
3 July 2008 |
Attaching a notice of motion recommending that the HGI
district plan submitters be provided with the hearings panel reports not less
than ten working days before future scheduled hearings on the HGI district
plan. Also recommending that the Board recommend to the City Development
Committee that it apply section 37 of the Resource Management Act to the process
by extending the time deadlines for completion of the hearings on the plan and
publication of the next version of the plan.
Recommending that the notice of motion be considered.
2009 COMMUNITY BOARDS CONFERENCE AND BEST PRACTICE AWARDS
| Denise McKenzie |
|
| Democracy Advisor |
9 July 2008 |
Attaching a memorandum from the New Zealand Community Boards' Executive
Committee regarding the 2009 Community Boards' Conference and Best Practice
Awards.
Recommending the Board to consider entering a significant or innovative project
or programme for the Best Practice Award.
Also
recommending that the Board consider funding the attendance of a member or
members to the Community Boards Conference in March 2009 from its 2008/2009
discretionary funding budget.
URGENT DECISION - GREAT BARRIER ISLAND MARINE RESERVE PROPOSAL
| Denise McKenzie |
|
| Democracy Advisor |
9 July 2008 |
Attaching an urgent decision signed by the board chair and deputy chair
approving payment of a return airfare from its 2008/2009 discretionary funding
budget to enable the Ngati Rehua chairman to attend a meeting facilitated by the
community board to discuss an agreed framework for community and iwi
consultation with regard to marine management of Great Barrier Island.
Recommending that the urgent decision be noted.
URGENT DECISION - RETIREMENT GIFT FOR LONG SERVING DEPARTMENT OF CONSERVATION OFFICER
| Denise McKenzie |
|
| Democracy Advisor |
9 July 2008 |
Attaching an urgent decision signed by the board chair and deputy chair
approving the expenditure of up to $300 from the board's 2008/2009 discretionary
funding budget on an appropriate gift for a long-servicing Department of
Conservation officer upon his retirement.
Recommending that the urgent decision be noted.
DISCRETIONARY FUNDING APPLICATION - GBI PENSIONER HOUSING TRUST
| Denise Mckenzie |
|
| Democracy Advisor |
9 July 2008 |
Attaching a discretionary funding application from the GBI Pensioner Housing
Trust seeking funding towards costs for updating and printing of the Chazwyn
Village project brochure.
Recommending that the Board consider the application.
LOCAL EVENT FUNDING APPLICATION - PORT FITZROY BOATING CLUB
| Denise McKenzie |
|
| Democracy advisor |
14 July 2008 |
At
its 19 May 2008 meeting, the Board allocated an amount of $1,600 from its
2007/2008 local event funding budget and $1,900 from its 2008/2009 local event
funding budget to the Port FitzRoy Boating Club towards the 2009 Musselfest
event.
The
Boating Club had also sought funding from the Community Group Assistance Fund
and was successful in receiving $4,500 from this source, leaving a shortfall in
funding for the event of $1,500.
Recommending that the Board consider the allocation of an additional amount of
$1,500 from its 2008/2009 local event funding budget to the Port FitzRoy Boating
Club for the 2009 Musselfest event.
INWARDS CORRESPONDENCE
| Denise McKenzie |
|
| Democracy Advisor |
9 July 2008 |
Attaching the following correspondence received since the last meeting:
- Minister of Fisheries regarding the marine
reserve proposal;
- Hon Steve Chadwick regarding marine conservation
and protection for Great Barrier island;
- Auckland Regional Council regarding deputation
to Transport and Urban Development committee;
- Motu Kaikoura Trust regarding aerial baiting
operation in and around Kaikoura Island.
CHAIRPERSONS' REPORT
Providing the chairperson with an opportunity to update the Board on the
projects and issues he has been involved with since the last meeting.
This
is an information item only, and if the chairperson wishes any action to be
taken under this item, a written report must be provided for inclusion on the
agenda:
Attaching:
- An article from the Gulf News regarding Great
Barrier ferry services; and
- The Chairperson's
submission to the Auckland Regional Council's. Transport and Urban Development
Committee at its 9th July 2008 meeting, providing a background to Great Barrier
Community Board's resolution concerning the loss of Great Barrier Island's
Wynyard Wharf Ferry Terminal.
COUNCILLOR'S REPORT
Providing the councillor with an opportunity to update the Board on the projects
and issues she has been involved with since the last meeting.
This
is an information item only, and if the councillor wishes any action to be taken
under this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBERS' RERORTS
Providing Board members with an opportunity to update the Board on the projects
and issues they have been involved with since the last meeting.
This
is an information item only, and if the Board Members wish any action to be
taken upon this item, a written report must be provided for inclusion on the
agenda.
Attaching a written report from Board Member O'Shea.
REPORTS REQUESTED/PENDING
| Denise McKenzie |
|
| Democracy Advisor |
9 July 2008 |
Advising of the status of reports requested/pending as at July 2008.
Recommending that the report be received.
GROUP ACTIVITY REPORTS
| Denise McKenzie |
|
| Democracy advisor |
9 July 2008 |
Attaching group activity reports for June 2008.
Recommending that the information be received.
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
| Denise McKenzie |
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| Democracy Advisor |
9 July 2008 |
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Section 48, Local Government Official Information and Meetings Act 1987: |
The
following motion is submitted for consideration:
That the public be excluded from the following part(s) of the proceedings
of this meeting.
The general subject of each matter to be considered while the public is
excluded, the reason for passing this resolution in relation to each matter, and
the specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
| Item No. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
| C1 |
Medlands Historic Reserve Burial Issues |
The public conduct of this matter would be likely to result in the
disclosure of information for which good reason to withhold exists under
section 7. |
Section 7(2)(a) The
withholding of the information is necessary to protect the privacy of
natural persons, including that of deceased persons.
In
particular, Great Barrier Island is a small community and there are
sensitivity issues relating to private individuals and families |
S48(1)(a): The public conduct of this matter would be likely to result in
the disclosure of information for which good reason to withhold exists
under section 7. |
