APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Great Barrier Community Board meeting held on Monday, 21 July
2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
|
|
(i) |
The reason why the item is not on the agenda; and |
|
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
|
"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
|
(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
CONSERVATION MANAGEMENT PLAN - PRESENTATION FROM THE DEPARTMENT OF CONSERVATION
Department of Conservation officers will be in attendance to make a presentation
on the Department's Conservation Management Plan.
GREAT BARRIER ISLAND RATING CLASSIFICATION CHANGES
| Grant McInman |
|
| Group Manager, Data Services |
28 July 2008 |
Responding to resolutions from the Board regarding rating classification changes
on some Great Barrier Island properties.
Recommending that the information memorandum be received.
WYNYARD WHARF FERRY FACILITIES
| Denise McKenzie |
|
| Democracy advisor |
8 August 2008 |
Attached is a copy of a report that was considered by the Transport committee at
its meeting held on 7 August 2008. Also attached is a background paper prepared
by the chairperson that was provided to the Committee, together with the
statement of evidence presented by the chairperson to the Wynyard wharf hearing.
The
Transport committee resolved:
That the Acting HGI Manager Transport be requested to report back to the
Transport Committee and the Great Barrier Community Board on the document dated
7 August 2008 tabled by Councillor Roche.
Recommending that the information be received.
KAIKOURA ISLAND AERIAL BAITING OPERATION
| Denise McKenzie |
|
| Democracy advisor |
11 August 2008 |
Attaching correspondence from the Motu Kaikoura Trust responding to the Board's
concerns at the effects on the flora, fauna and the community on the aerial
baiting operation currently being undertaken around Kaikoura Island.
Recommending that the Board consider the invite from the Trust to have a
representative present to observe one of the bait drops.
DISCRETIONARY FUNDING APPLICATION - AOTEA FAMILY SUPPORT GROUP
| Denise McKenzie |
|
| Democracy advisor |
11 August 2008 |
Attaching an application from the Aotea Family Support Group seeking funding of
$500 towards the establishment of a Charitable Trust deed, web page design and
internet useage costs, stationery and advertising related to the feasibility of
holding an 'ecofest' on Great Barrier Island.
Recommending that the Board consider the application.
SLIPS PROGRAMME UPDATE
| Helen Alcock |
|
| SLIPs Manager |
7 August 2008 |
Attaching a spreadsheet with all Great Barrier SLIPs projects and their status
as at 7 August 2008.
Recommending that the report be received.
SLIPS PROJECT PROPOSALS
| Suzanne Drake |
|
| SLIPs Project Portfolio Leader |
6 August 2008 |
Attaching a spreadsheet with all current SLIPs project
proposals for consideration by the Board.
Also attached for the Board's information is a copy of the
summary process.
Recommending that the Board:
- recommends which new proposals from stage 1
should proceed for vetting by Council officers;
- allocates spokespersons to all proposals from
stage 1 that should proceed to vetting;
- delegates authority to the spokespersons to
provide guidance and advice to the SLIPs team regarding their allocated
proposals and to the spokesperson and chairperson to make additional funding
decisions where a variation to project scope is needed urgently due to
unforeseen circumstaces;
- recommends that budgets are allocated to the
proposals on the stage 2 scoping list; and
- deletes any proposals that it does not intend
to take forward.
INWARDS CORRESPONDENCE
| Denise McKenzie |
|
| Democracy advisor |
11 August 2008 |
The following correspondence has been received since the last meeting:
-
Correspondence from the Hon Judith Tizard relating to
issues raised during the Member for Auckland's recent visit to Great Barrier
Island.
-
Thank you letter from the Royal Commission on Auckland
Governance.
CHAIRPERSON'S REPORT
Providing the chairperson with the opportunity to update the Board on the
projects and issues he has been involved with since the last meeting.
[Note: this is an information item and if the chairperson wishes any action to
be taken under this item, a written report must be provided for inclusion on the
agenda].
COUNCILLOR'S REPORT
Providing the opportunity for Cr Roche to update the Board on the projects and
issues she has been involved with since the last meeting.
[Note: this is an information item only, and if Cr Roche wishes any action to
be taken under this item, a written report must be provided for inclusion on the
agenda].
BOARD MEMBERS' REPORTS
Providing the opportunity for Board members to update the Board on the projects
and issues she has been involved with since the last meeting.
[Note: this is an information item only, and if board members wish any action
to be taken under this item, a written report must be provided for inclusion on
the agenda].
REPORTS REQUESTED/PENDING
| Denise McKenzie |
|
| Democracy advisor |
11 August 2008 |
Reporting on the status of reports requested/pending as at August 2008.
Recommending that the report be received.
GROUP ACTIVITY REPORTS
| Denise McKenzie |
|
| Democracy advisor |
11 August 2008 |
Attaching group activity reports for July 2008.
Recommending that the reports be received.
