APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Great Barrier Community Board meeting held on Monday, 18 August
2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
GREAT BARRIER ISLAND ROAD LEGALISATION PROGRESS REPORT
| John Richards |
|
| HGI Road legalisations co-ordinator, Transport
Safety, Assets and Operations |
September 2008 |
Providing an update on the
road legalisations project and presenting a list of recommended priorities for
addressing road legalisation issues on Great Barrier Island during 2008/2009.
Recommending that the Board
endorses the road legalisation priorities for the 2008/2009 financial year as
outlined in Appendix A of the agenda report, and supports the establishment of a
bylaw related specifically to the construction and use of quad tracks on Great
Barrier Island.
AMENDMENT OF THE TRAFFIC BYLAW 2007
| Denise McKenzie |
|
| Democracy advisor |
5 September 2008 |
Attaching a report considered by the Transport committee at
its meeting held on 4 September 2008 recommending amendments to the Traffic
Bylaw, specifically by adding a definition of all-terrain vehicles, and
providing for the restriction of roads on Great Barrier Island for the use by
all-terrain vehicles [quad bikes] and motor cycles only. The committee
resolved:
That the Transport Committee recommends to the City Development Committee:
- that it endorse the attached proposed
amendment of the Auckland City Traffic bylaw 2007 (attachment 1) and the
accompanying statement of proposal (attachment 2) to introduce the bylaw
amendment, and
- that the attached proposed amendment of the
Auckland City Traffic bylaw 2007 (attachment 1) and the accompanying statement
of proposal (attachment 2) to introduce the bylaw amendment be forwarded to the
Waiheke and Great Barrier Community Boards for their information and response
prior to being considered by the City Development Committee.
- that it recommend that these be forwarded to
the council to approve the commencement of the special consultative procedure.
Recommending that the Board provide feedback on the proposed
amendments to the Traffic bylaw.
MONITORING OF GREAT BARRIER ISLAND TRANSPORT AND ROADING PROJECTS
| Izzy Fordham |
|
| Board Member |
25 August 2008 |
Attaching a notice of motion re-iterating the need for a person with appropriate
qualifications to undertake monitoring of Great Barrier Island's roading and
transport projects.
Recommending that the notice of motion be considered.
HGI DISTRICT PLAN REPORTS
| Paul Downie |
|
| Community Board chairperson |
4 September 2008 |
Providing an officer's response to the Board's resolution from its July 2007
meeting requesting that submitters to the HGI district plan be provided with the
hearings reports not less than ten days prior to future scheduled hearings of
the notified HGI district plan.
Recommending that the information be received.
GREAT BARRIER ISLAND VISITOR INFORMATION GUIDE
| Paul Downie |
|
| Community Board chairperson |
4 September 2008 |
Attaching a notice of motion recommending that the Board consider purchasing 50
copies of the new GBI visitor information guide for distribution to councillors,
members of parliament and other officials visiting Great Barrier island.
Recommending that the Board consider the notice of motion.
DRAFT GREAT BARRIER ISLAND LONG TERM COUNCIL COMMUNITY PLAN PROJECTS
| Paul Downie |
|
| Community Board chairperson |
4 September 2008 |
Attaching a draft list of projects for inclusion in Council's Long Term Council
Community Plan.
Recommending that the Board provide feedback on the projects.
COMMUNITY BOARD LOCAL FUNDING 2008
| Jan Ziegler-Peri |
|
| Programme advisor, community capacity |
28 August 2008 |
Presenting applications submitted to this year's Community Board Local Funding
round, together with a list of recommended allocations following assessment by
officers and discussion with the Board's grants spokesperson.
Recommending that the Board consider the recommendations and allocate funding
accordingly.
LOCAL EVENT FUNDING APPLICATION - GBI SPORTS AND SOCIAL CLUB
| Denise McKenzie |
|
| Democracy advisor |
4 September 2008 |
Attaching an application from the GBI Sports and Social Club seeking funding
towards the annual Guy Fawkes event run by the club.
Recommending that the Board consider the application.
INWARDS CORRESPONDENCE
| Denise McKenzie |
|
| Democracy advisor |
4 September 2008 |
Attaching correspondence from Mrs J Wright suggesting that the Board consider
naming the Medlands bridge in recognition of George Medland.
Recommending that the Board consider the suggestion.
CHAIRPERSON'S REPORT
Providing the chairperson with the opportunity to update the Board on the
projects and issues he has been involved with since the last meeting.
[Note: this is an information item and if the chairperson wishes any action to
be taken under this item, a written report must be provided for inclusion on the
agenda].
COUNCILLOR'S REPORT
Providing Councillor Roche with the opportunity to update the Board on the
projects and issues he has been involved with since the last meeting.
[Note: this is an information item and if Councillor Roche wishes any action to
be taken under this item, a written report must be provided for inclusion on the
agenda].
BOARD MEMBERS' REPORTS
Providing Board members with the opportunity to update the Board on the projects
and issues he has been involved with since the last meeting.
[Note: this is an information item and if Board members wishes any action to be
taken under this item, a written report must be provided for inclusion on the
agenda].
REPORTS REQUESTED/PENDING
| Denise McKenzie |
|
| Democracy advisor |
4 September 2008 |
Attaching a list of reports requested/pending as at September 2008
Recommending that the report be received.
GROUP ACTIVITY REPORTS
| Denise McKenzie |
|
| Democracy advisor |
4 September 2008 |
Attaching group activity reports for August 2008.
Recommending that the reports be received.
