APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Great Barrier Community Board meeting held on Monday, 15
September 2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following request has been received to address the meeting:
4.1. RAT ERADICATION, KAIKOURA ISLAND - JO RITCHIE
Jo
Ritchie from the Motu Kaikoura Trust will report to the Board on the recent rat
eradication programme on Kaikoura Island
NAMING OF UNNAMED ROAD AT TRYPHENA
| Oliver Richards |
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| Street Naming Officer, Auckland City Environments |
30 September 2008 |
Advising that Council has been requested by a Great Barrier Island property
owner to name the unnamed legal road between Schooner Bay Road and Puriri Bay
Road. The proposal is to survey all owners of property along the road, which is
currently known as Puriri Bay Paper Road, with the Board's preferred name or
names. The names Rangitawhiri and Powhiri has been suggested by officers.
Recommending that the Board suggests a non-duplicated name or names for the
unnamed legal road between Schooner Bay Road and Puriri Bay Road and that the
street naming officer be requested to conduct a survey of all property owners
along the road.
LIQUOR LICENCE APPLICATIONS
| Izzy Fordham |
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| Board Member |
8 October 2009 |
Attaching a notice of motion recommending that Auckland City Environments be
requested to provide a full copy of the application for any new or renewal
applications for any licensed premises on Great Barrier Island to both the Great
Barrier service centre and the Community Board's liquor spokesperson.
Recommending that the notice of motion be considered.
DISCRETIONARY FUNDING APPLICATION - AOTEA COMMUNITY RADIO TRUST
| Denise McKenzie |
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| Democracy advisor |
13 October 2008 |
Attaching an application from the Aotea Community Radio Trust seeking funding of
$800 towards renewal of the annual radio licence and insurance. The Board has
approx. $8,000 available for allocation from its 2008/2009 discretionary funding
budget [note: costs associated with board member attendance at the community
board conference has already been flagged].
Recommending that the Board consider the application.
LOCAL EVENT FUNDING APPLICATIONS - AOTEA FAMILY SUPPORT GROUP
| Denise McKenzie |
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| Democracy advisor |
13 October 2008 |
Attaching local event funding applications from the Aotea Family Support Group
seeking funding of $2,255 for the New Years Picnic Day and $5,470 for the annual
Santa Parade. The Board has $5,600 remaining in its 2008/2009 local event
funding budget.
Recommending that the Board consider the applications.
DELEGATIONS REGISTER REVIEW
| Dan McGregor |
|
| Project Team Leader |
26 September 2008 |
Providing opportunity for the Board to comment on community boards' current
delegations and feedback on other issues relating to community board
delegations.
Also
attaching a copy of a submission prepared by the Board chair.
Recommending that the Board provide feedback by 31 October 2008 on current
community board delegations as passed by council at its 28 February meeting, and
any issues relating to delegations not affected by the 28 February changes.
COMMUNITY ASSISTANCE FUNDING REVIEW UPDATE
| Denise McKenzie |
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| Democracy advisor |
13 October 2008 |
Attaching a report considered by the Community Services Committee at its meeting
held on 1 October 2008 providing an update on the community assistance funding
review and seeking feedback on recommended changes to council's community group
assistance policy and mechanisms. The committee resolved:
- That the report of the Policy Analyst and the
Senior Policy Analyst, dated 25 September 2008, be forwarded to community boards
for their comment for inclusion in the final report.
- That the Community Services Committee notes
that officers will report back with a draft Community Group Assistance Policy in
December 2008 for endorsement.
- That the Community Services Committee provides
feedback on the recommendations outlined in the report as follows:
- that officers be requested to provide
information regarding the administrative costs of the community assistance funds
programme prior to the 18 November 2008 Annual Plan Direction Setting meeting;
and
- that the Committee asks staff to consider how
greater authority can be given to community boards in community assistance
funding decision-making in order to reduce administrative costs and to benefit
from their local knowledge, and report back to a working party consisting of
community board chairs, Councillors Easte, Raffills, and the Chairperson,
Community Services Committee before reporting back to the Community Services
Committee.
- That the Community Services Committee notes the
feedback from Councillor Northey as follows:
- that no minimum level of grants be set;
- that decisions on the citywide accommodation
fund should be made by this committee to ensure coordination with the citywide
grant fund;
- that the reinstatement of separate key
categories of grants not be accepted; and
- that the Committee agree that recommended
funding be presented to councillors for feedback before the final decisions are
made by the committee.
Community board chairs have also been invited to a workshop on this matter on 4
November 2008.
Recommending that the Board consider the information provided in the report and
provide feedback by 31 October 2008.
SLIPS PROGRAMME UPDATE, OCTOBER 2008
| Helen Alcock |
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| SLIPs Manager |
8 October 2008 |
Reporting on the status of the Board's SLIPs budget and advising that there are
six projects at the vetting stage and two projects at the scoping/planning
stage.
Recommending that the Board notes that it needs to allocate the remainder of its
2008/2009 SLIPs opex budget no later than 16 March 2009 to ensure that projects
can be delivered in the 2008/2009 financial year.
COMMUNITY CENTRES, HALLS AND OFFICES STOCKTAKE
| Denise McKenzie |
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| Democracy advisor |
13 October 2008 |
Attaching a report considered by the Community Services Committee at its 1
October 2008 meeting providing information on the council's current network of
community centres, halls and offices. The committee resolved:
- That the committee notes that a Community
Facilities and Libraries Plan will be developed, and that the Group Manager,
Arts Community and Recreation Policy will reported back to the Committee in
early 2009 with an update on the project.
- That the report of the Senior Policy analyst
dated 25 September 2008 be forwarded to all community boards for their
information and feedback.
- That the Community Services Committee notes
that disposal of existing assets would only be considered if a better local
option, such as extension to a local communities.
- That further reports provide more information
on community offices, such as those in the Onehunga Community Centre, in Mt
Roskill near the Fickling Centre, Artworks, CAB offices, and the potential use
of 254 Ponsonby Road and other appropriate Council owned properties.
Recommending that the Board consider whether it wishes to provide feedback as
per resolution B.
RATEPAYER DIFFERENTIALS AND DEFINITIONS
| Denise McKenzie |
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| Democracy services |
13 October 2008 |
Attached a report that will be considered by the Finance and Strategy committee
at its 15 October 2008 meeting regarding council's requirement to review its
differential ratepayer groups and their definitions as part of the 2009-2019
long-term council community plan process. The report makes recommendations to
improve the following:
- Residential definition and rating
of boarding houses and similar properties;
- Rural 1 definition and the rating
of vacant land and bush blocks
- Rural 2 definition
A
copy of the resolutions arising from the committee meeting will be tabled.
Recommending that the report and resolutions be received.
CHAIRPERSON'S REPORT
Providing the chairperson with the opportunity to update the Board on the
projects and issues he has been involved with since the last meeting.
[Note: this is an information item and if the chairperson wishes any action to
be taken under this item, a written report must be provided for inclusion on the
agenda].
COUNCILLOR'S REPORT
Providing Councillor Roche with the opportunity to update the Board on the
projects and issues he has been involved with since the last meeting.
[Note: this is an information item and if Councillor Roche wishes any action to
be taken under this item, a written report must be provided for inclusion on the
agenda].
BOARD MEMBERS' REPORTS
Providing Board members with the opportunity to update the Board on the projects
and issues he has been involved with since the last meeting.
[Note: this is an information item and if Board members wishes any action to be
taken under this item, a written report must be provided for inclusion on the
agenda].
REPORTS REQUESTED/PENDING
| Denise McKenzie |
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| Democracy advisor |
13 October 2008 |
Attaching a list of reports requested/pending as at October 2008
Recommending that the report be received.
GROUP ACTIVITY REPORTS
| Denise McKenzie |
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| Democracy advisor |
13 October 2008 |
Attaching group activity reports for September 2008.
Recommending that the reports be received.
