APOLOGIES
At
the close of the agenda, no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Great Barrier Community Board meeting held on Monday, 22 October
2008 to be confirmed as a true and correct record, subject to the following
amendment:
Item
8 - Local Event Funding Applications - Aotea Family Support Group
Resolutions B, C and D be changed to read:
- That the Board approves the following allocations
from its 2008/2009 local event funding budget:
- $2,255 towards the New Years Picnic Day; and
- $3,345 towards the 2008 Santa Parade,
noting that at least $2,000 of this amount will be
reimbursed to said budget from the citywide events budget.
- That the Board approves the allocation of $1,375
from its 2008/2009 discretionary funding budget towards the balance of funding
requested for the 2008 Santa Parade,
- That the Aotea Family Support Group be requested
to provide accountability statements following expenditure of the grants
totalling $6,975.
EXTRAORDINARY BUSINESS
|
Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
|
"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
|
(a) |
The local authority by resolution so decides; and |
|
(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
|
|
(i) |
The reason why the item is not on the agenda; and |
|
|
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
|
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
|
"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
|
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
|
(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
GEONET PROJECT PRESENTATION
Nora
Welch, Network Development Team Leader - GeoNet Project, GNS Science, will
provide an overview of this project and the hazards GNS monitors as part of the
GeoNet project (earthquakes, tsunami, volcanoes and landslides). Information
will be provided on the Tsunami Monitoring Network and the National Seismic
Network, focussing on the planned Tsunami Monitoring site at Korotiti Bay and
reasons behind the selection of this site as a Tsunami Monitoring site. GNS will
also present information about possible earthquake recorder sites on Great
Barrier Island.
CAPITAL WORKS/ROAD MAINTENANCE PROGRAMME
| Paul Downie |
|
| Chairperson |
10 November 2008 |
Attaching a notice of motion requesting that the Group Manager, City Planning,
be requested to prepare a plan change to exempt formed roads and road reserves
on Great Barrier Island from vegetation clearance and tree root and earthworks
controls and rules in the HGI district plan.
Recommending that the Board consider the notice of motion.
PROPOSED NATIONAL ENVIRONMENTAL STANDARD FOR ON-SITE WASTEWATER SYSTEM
| Paul Downie |
|
| Chairperson |
10 November 2008 |
Attaching for the Board's information, a copy of Auckland City Council's
submission on the Proposed National Environmental Standard for on-site
wastewater systems.
Recommending that the submission be received.
PROPOSAL TO AMALGAMATE THE HAURAKI GULF ISLANDS WITH THAMES COROMANDEL
| Paul Downie |
|
| Chairperson |
7 November 2008 |
Attaching for the Board's information, correspondence sent by the chairperson
during the month to various organisations advising that the Board opposes any
proposal that would amalgamate Great Barrier Island with Thames Coromandel and
that the petition to the Local Government Commission does not represent the
aspirations or views of the Great Barrier Island community.
Recommending that the correspondence be received.
RATING DIFFERENTIALS, ZONING AND VALUATIONS
| Paul Downie |
|
| Chairperson |
10 November 2008 |
The
chairperson will speak to this matter.
KAITOKE DUNES RESTORATION PROJECT PLANTING DAY EXPERIENCE
| Izzy Fordham |
|
| Board Member |
10 November 2008 |
Attaching a notice of motion requesting that the Board fund a planting day
experience associated with the Kaitoke dunes restoration for children of the
three Great Barrier Island schools, to be held on Queen's Birthday weekend 2009.
Recommending that the Board consider the notice of motion.
SLIPS DECISION REPORT
| Suzanne Drake |
|
| SLIPs Project Portfolio Leader |
4 November 2008 |
Attaching a spreadsheet with all current SLIPs project proposals for
consideration by the Board.
Recommending that the Board consider the proposals.
SLIPS PROGRAMME SCHEDULE AND FUNDING ALLOCATION
| Helen Alcock |
|
| SLIPs Manager |
3 November 2008 |
Providing an overview of the planned delivery dates of
projects for all community boards and advising that as each project takes time
to scope in detail, the timeframes for scoping projects have been staggered to
ensure the team can scope each project in full.
Recommending that the information be received.
QUARTERLY REPORT - RECYCLING AND WASTE OPERATIONS - MAY TO SEPTEMBER 2008
| Bob Turnbull |
|
| Environmental and Utility Management |
3 November 2008 |
Updating the Board on operations at the Claris landfill and the kerbside
collections/transfer station drop offs, as well as future plans in these areas
on Great Barrier Island.
Recommending that the report be received.
INSIDE TOURISM SUBSCRIPTION
| Denise McKenzie |
|
| Democracy advisor |
11 November 2008 |
Advising that the annual subscription for the Inside Tourism publication is due
for renewal.
Recommending that the Board consider whether it wishes to renew the subscription
at a cost of $285 to be funded from the Board's 2008/2009 discretionary funding
budget.
PROVISION FOR URGENT DECISIONS
| Denise McKenzie |
|
| Democracy advisor |
10 November 2008 |
It is
possible that matters may arise that will require urgent attention between the
November meeting date and the first meeting in 2009. Any decision will be
reported to this meeting.
Recommending that the Board decide whether or not it wishes to have a January
meeting and make provision for any urgent decisions over the summer recess.
INWARDS CORRESPONDENCE
| Denise McKenzie |
|
| Democracy advisor |
6 November 2008 |
Attaching correspondence received since the last meeting.
Recommending that the correspondence be received.
CHAIRPERSON'S REPORT
Providing the chairperson with the opportunity to update the Board on the
projects and issues he has been involved with since the last meeting.
[Note: this is an information item and if the chairperson wishes any action to
be taken under this item, a written report must be provided for inclusion on the
agenda].
COUNCILLOR'S REPORT
Providing Councillor Roche with the opportunity to update the Board on the
projects and issues he has been involved with since the last meeting.
[Note: this is an information item and if Councillor Roche wishes any action to
be taken under this item, a written report must be provided for inclusion on the
agenda].
BOARD MEMBERS' REPORTS
Providing Board members with the opportunity to update the Board on the projects
and issues he has been involved with since the last meeting.
[Note: this is an information item and if Board members wishes any action to be
taken under this item, a written report must be provided for inclusion on the
agenda].
REPORTS REQUESTED/PENDING
| Denise McKenzie |
|
| Democracy advisor |
10 November 2008 |
Attaching a list of reports requested/pending as at November 2008
Recommending that the report be received.
GROUP ACTIVITY REPORTS
| Denise McKenzie |
|
| Democracy advisor |
10 November 2008 |
Attaching group activity reports for October 2008.
Recommending that the reports be received.
