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AGENDA ATTACHMENTS

OPEN AGENDA

 I hereby give notice that a meeting of the

GREAT BARRIER COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Great Barrier Community Board meeting held on Monday, 17 November 2008 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. SLIPS DECISION REPORT

   Suzanne Drake
   SLIPs project portfolio leader	6 January 2009

   Attaching a spreadsheet that sets out new proposals, pending projects with indicative budgets and updated information on vetted proposals, for the Board's consideration.

   Recommending that the Board:

   1. recommend which new proposals from stage 1 should proceed to vetting by council officers and allocate spokespersons to these projects;
   2. allocate scoping budgets to stage 2 proposals;
   3. allocate funding to the Great Barrier Tourism Guide grant;
   4. note the pending proposals and their status when allocating funding and other information regarding Opex funded proposals; and
   5. delete any proposals that it does not wish to take forward.

   [ATTACHMENT 5]

6. DISCRETIONARY FUNDING APPLICATION - SEA ACADEMY TRYPHENA

   Denise McKenzie
   Democracy advisor	11 December 2008

   Attaching an application from the Sea Academy Tryphena, seeking funding of $2,210 towards providing swimming instruction training for school teachers and other interested adults on the island.

   Recommending that the Board consider the application.

   [ATTACHMENT 6]

7. GOVERNANCE

   Richard Somerville-Ryan
   Board member	18 December 2008

   Attaching a notice of motion recommending that the Board establish a Governance Subcommittee to review all matters of governance and council service management on Great Barrier Island and establish spokespersons to deal with matters the Board believes to be within its scope of interest, but which have not been delegated to community boards under the recent review of council's delegations.

   Recommending that the Board consider the notice of motion.

   [ATTACHMENT 7]

8. GREAT BARRIER COMMUNITY HERITAGE & ARTS VILLAGE PROPOSAL

   Paul Downie
   Chairperson	12 January 2009

   Attaching a notice of motion recommending that the Board support a proposal that part of the Gray property, being the site of the Great Barrier Community Heritage and Arts Village, be vested in council as a local purpose reserve and compensation be provided by way of a future financial contribution on any future subdivision of adjacent land within the Claris light industrial area. Also recommending that the Board further supports partial financial contributions compensation towards surveying, planning and resource consent hearing costs relating to the subdivision of the site.

   Recommending that the Board consider the notice of motion.

   [ATTACHMENT 8]

9. PENSIONER HOUSING SITE PROPOSAL

   Paul Downie
   Chairperson	12 January 2009

   Attaching a notice of motion recommending that the status of the Auckland City Council-owned land in Oceanview Road be changed and it be leased to the Great Barrier Island Pensioner Housing Trust to allow for the provision of pensioner housing accommodation for the elderly citizens of Great Barrier Island.

   Recommending that the notice of motion be considered.

   [ATTACHMENT 9]

10. SUPERGOLD TRAVEL FOR GREAT BARRIER ISLAND FERRY USERS

    Paul Downie
    Chairperson	12 January 2009

    Attaching a notice of motion recommending that the Board requests that the Auckland City Council, the Auckland Regional Council and the Auckland Regional Transport Authority include Great Barrier Island in their passenger transport network plans, or other relevant plans, so that Super Gold card holders can be provided with free travel on ferries to and from Great Barrier Island.

    Recommending that the notice of motion be considered.

    [ATTACHMENT 10]

11. WYNYARD QUARTER PLAN CHANGE

    Richard Somerville-Ryan
    Board member	18 December 2008

    Attaching a notice of motion recommending that the Board write to the Chairman of the Auckland Regional Council advising of its support for the planning commissioners' decision on the ARC's plan change 3 in relation to the Board's submission on the proposed plan change and requesting that the specific changes sought by the Board are included in future planning for the Wynyard Quarter.

    Recommending that the Board consider the notice of motion.

    [ATTACHMENT 11]

12. RATING DIFFERENTIALS, ZONING & VALUATIONS

    Denise McKenzie
    Democracy advisor	12 January 2009

    Providing a response to a resolution from the Board's 17 November 2008 meeting which requested that the council maintain the 2005 valuations for Great Barrier Island, and that zoning definitions be brought into the rating policy.

    Recommending that the information be received.

    [ATTACHMENT 12]

13. PROPOSED LAND EXCHANGE FOR RESERVE - SUGARLOAF ROAD

    Denise McKenzie
    Democracy advisor	12 January 2009

    Attaching information regarding a proposal to exchange council reserve land in Sugarloaf Road and Oceanview Road to provide public access to Kaitoke Beach and legalise a building encroachment. Submissions regarding the proposal close on 10 February 2009.

    Recommending that the information be received.

    [ATTACHMENT 13]

14. INWARDS CORRESPONDENCE

    Denise McKenzie
    Democracy advisor	12 January 2009

    Attaching the following correspondence received since the last meeting:

    1. Letters and other correspondence relating to the proposal to transfer the Hauraki Gulf Islands to the Thames-Coromandel district.
    2. Proposed power station for Great Barrier Island.

    Recommending that the correspondence be received.

    [ATTACHMENT 14]

15. YOUTH COUNCIL ASSESSMENT

    Denise McKenzie
    Democracy advisor	12 January 2009

    Attaching a report considered by the Community Services Committee at its 3 December 2008 meeting seeking approval for a new meeting structure for the Youth Council to allow it to better reflect youth in schools and communities. The committee resolved:

    1. That the Community Services Committee acknowledges the work already undertaken by the current Auckland City Youth Council, and approves a new meeting structure for the Youth Council to allow it to better reflect youth in schools and communities as follows:
       1. that youth councillors be nominated by school and community peers (one per secondary school, vocational or tertiary institution, youth organisation; or community network);
       2. that youth councillors be selected on their ability to demonstrate leadership, advocacy, governance and service skills;
       3. that a panel comprising a member of the Community Services Committee, a young person, a council officer and a youth organisation representative be established to select up to 25 youth councillors, noting that a young person nominated to Youth Council following an election at a school or tertiary institution will be selected for Youth Council in the normal course of events;
       4.  that community boards invite Youth Council representatives to attend meetings where there are relevant items, which would be included in the Youth Council terms of reference;
       5. that the Youth Council meet quarterly; and
       6. that the matter of the term of the chairperson be an issue for the Youth Council to decide.
    2. That officers report on the progress of the new Auckland City Youth Council through the quarterly operations report.
    3. That the report of the Programme Adviser - Youth, dated 18 October 2008 and the above resolutions be forwarded to all community boards for their information.

    Recommending that the information be received.

    [ATTACHMENT 15]

16. CHAIRPERSON'S REPORT

    Providing the chairperson with the opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    [Note: this is an information item and if the chairperson wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda].

17. COUNCILLOR'S REPORT

    Providing Councillor Roche with the opportunity to update the Board on the projects and issues she has been involved with since the last meeting.

    [Note: this is an information item and if Councillor Roche wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda].

18. BOARD MEMBERS' REPORTS

    Providing Board members with the opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    Also attaching a report from Board Member Fordham.

    [Note: this is an information item and if Board members wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda].

    [ATTACHMENT 18]