APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Great Barrier Community Board meeting held on Monday, 16 February
2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
|
Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
|
"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
|
(a) |
The local authority by resolution so decides; and |
|
(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
|
|
(i) |
The reason why the item is not on the agenda; and |
|
|
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
|
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
|
"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
|
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
|
(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
GREAT BARRIER ISLAND ROAD LEGALISATION
| John Richards |
|
| Transport Safety Assets and Operations |
23 February 2009 |
Providing an update on the road legalisation programme.
Recommending that the information be received.
'DRIVE FRIENDLY' SIGNAGE
| Paul Downie |
|
| Chairperson |
3 March 2008 |
The
Board is interested in having appropriate safety signage installed on the
island's roads alerting drivers to the fact that the roads are also footpaths
and cycleways. Attached is a photograph of a sign that is displayed on Waiheke
Island.
Recommending that the Board consider the Waiheke sign and provide suggestions
for 'drive friendly' safety signage in order that the words may be checked to
ensure that there are no potential liability issues for the council.
GREAT BARRIER WALK UPDATE
| John Nash |
|
| Team Leader, Planning Streets and Open Space |
26 February 2009 |
Updating the Board on the development of the Great Barrier Walk.
Recommending that the information be received.
SLIPS PROGRAMME UPDATE - MARCH 2009
| Julia Goh |
|
| SLIPs Programme Leader |
3 March 2009 |
Providing a summary of current SLIPs projects and financial information.
Recommending that the information be received.
SLIPS DECISIONS - MARCH 2009
| Richard Court/Suzanne Drake |
|
| 3 March 2009 |
|
Attaching a spreadsheet of SLIPs proposals for consideration and decision.
Recommending that the Board:
- recommends which new proposals from stage 1
should proceed for vetting by council officers and allocate a spokesperson to
these projects;
- allocates scoping budgets to the proposals on
the stage 2 scoping list so that proposals can proceed to scoping;
- deletes any proposals that it does not intend
to take forward;
- confirms whether the Okupu boat ramp proposal
should proceed in light of the recent repair work undertaken;
- nominates a spokesperson to the Kaitoke dune
planting proposal;
- allocates budgets for the implementation of the
Great Barrier community mural project, Great Barrier viewshaft protection stage
2 project, Okiwi beach/estuary access road project, Port Fitzroy coastal reserve
access project, Viewshaft seating Aotea Road project, and Whangapoua Stream
walkway minor improvement works project.; and
- deletes the Whangapoua Stream reserve fencing
proposal and notes that the scoping budget will be returned to the Board.
MINISTRY OF AGRICULTURE AND FISHERIES' PRESENCE ON GREAT BARRIER ISLAND
| Izzy Fordham |
|
| Board Member |
2 March 2009 |
The attached notice of motion highlights issues regarding the lack of
MAF presence on the island, especially during the summer period.
Recommending that the Board write to the Ministry of Agriculture and
Fisheries requesting better support and presence of MAF officers on the island.
PIONEER CEMETERY, GOOSEBERRY FLAT
| Izzy Fordham |
|
| Board Member |
2 March 2009 |
Reporting on a proposal to acknowledge the early settlers
who are buried in the Pioneer cemetery at Gooseberry Flat and suggesting that a
SLIPs proposal be developed to install an appropriate plaque.
Some time ago the Board was approached regarding the
possibility of a plaque being put at the Pioneer cemetery acknowledging the
early settlers who lay there. The Board was keen on the idea and requested
further information from those settler families involved in the Pioneer
cemetery.
Also suggesting that suitable signage and seating be
provided at the site.
Recommending that the Board support the proposal.
[Note: Prior to the agenda going to print, a couple of
errors were identified in the documentation attached to the report. Agnes Maud
Blackwell's name should read Maud Blackwell - 1888-1930 and Agness Blackwell
should read Agnes Blackwell].
RATING DIFFERENTIALS AND DEFINITIONS
| Paul Downie |
|
| Chairperson |
5 March 2009 |
Attaching a report considered by Combined Committees at its meeting held on 4
March 2009 (and subsequently confirmed by Council) when it was resolved:
- That it be confirmed that there are no new
recommended changes to the recommendations resolved at the November 2008
Direction Setting meeting, as basing the definition on actual use ensures equity
so that properties that are used for the same purpose are rated on the same
basis.
- That it be noted that council cannot
continue to use the 2005 valuations for Great Barrier Island, as this is not
permitted under the Rating Valuations Act and the Rating Valuations Rules.
- That it be recognised that there are equity
issues around applying a minimum size requirement to vacant blocks and bush
blocks (including those with a residence) and that the minimum size be reduced
to 5 hectares that are proposed to be incorporated into the Farming and open
space definition for the purpose of consultation with the public, and that the
officers briefly report back on the implications of the minimum size being 4 or
5 hectares.
- That officers investigate the ability of
council to guarantee the right of ratepayers to request a revaluation at no
extra cost when the actions of council has a material effect on their existing
valuation.
Also
attaching a notice of motion recommending that the Board support
- most of the recommended changes to the Great
Barrier Rural 1, 2 and 3 rating definitions agreed at the October and November
Direction Setting Meetings for 2009/2010 and further endorsed at the 4 March
2009 Combined Committees Meeting;
- renaming Rural 1 to Farming and open space;
- expanding the Farming and Open Space
definition to include "vacant land and bush blocks (including those with a
residence) that are greater than 4 hectares".
- renaming rural 2 to Limited Access.
- expanding the "Limited Access definition to
include sea access only and no legal formed road access; and
- renaming Rural 3 to Remote Islands, Definition
- "uninhabited",
Also
recommending that the Board requests that the recommended 5 hectare minimum size
for the new "Farming and Open Space" definition be amended to 4 hectares.
DISCRETIONARY FUNDING APPLICATION - MOTAIREHE MARAE
| Denise McKenzie |
|
| Democracy advisor |
6 March 2009 |
Attaching a discretionary funding application from the Motairehe Marae seeking
funding to provide curtains in the marae buildings.
Recommending that the Board consider the application.
CELLPHONE INFRASTRUCTURE FOR EAST COAST OF GREAT BARRIER ISLAND
| Paul Downie |
|
| Chairperson |
5 March 2009 |
The attached notice of motion raises issues around the lack
of cellphone coverage on some parts of the island.
Recommending that the support of the MP for Central
Auckland be sought in advocating for funding to develop cellphone repeater
infrastructure. Also recommending that Council be asked to provide a letter of
support.
2009 ANZAC SERVICE
| Denise McKenzie |
|
| Democracy Advisor |
2 March 2009 |
The
Board is asked to allocate funding towards refreshments for the island's ANZAC
service facilitated by Helen Hill.
Recommending that the Board allocate $300 from its 2008/2009 discretionary
funding budget towards refreshments for the ANZAC service and nominate a board
member to be its representative at the service.
LONG TERM COUNCIL COMMUNITY PLAN
| Denise McKenzie |
|
| Democracy advisor |
2 March 2009 |
The
Board is asked to consider whether it wishes to make a submission to the
Long-Term Council Community Plan (LTCCP) which opens for consultation on 17
April 2009.
Recommending that the Board nominate a working party to prepare its submission.
QUARTERLY REPORT - RECYCLING AND WASTE OPERATIONS - OCTOBER 2008 TO JANUARY 2009
| Bob Turnbull |
|
| Environmental and Utility Management |
11 February 2009 |
Updating the Board on operations at the Claris landfill and the kerbside
collections/transfer station drop offs, as well as future plans in these areas
on Great Barrier Island.
Recommending that the report be received.
COMMUNITY BOARD CODE OF CONDUCT
| Paul Downie |
|
| Chairperson |
5 March 2009 |
Attaching a draft code of conduct for consideration by the Board.
Recommending that the Board consider the document and provide feedback to the
next community board chairs' forum.
TOURISM MARKET HIGHLIGHTS
| Paul Downie |
|
| Chairperson |
5 March 2009 |
Attaching information on visitor arrivals for discussion by the Board.
Recommending that the information be received.
HAURAKI GULF ISLANDS REORGANISATION PROPOSAL
| Paul Downie |
|
| Chairperson |
5 March 2009 |
Attaching a press release from the Member of Parliament for Central Auckland
advising that she would like to keep Waiheke and Great Barrier under the
Auckland region.
Recommending that the information be received.
RESOURCE MANAGEMENT ACT REVIEW
| Paul Downie |
|
| Chairperson |
5 March 2009 |
Attached is an analysis and comments on the proposed changes to the Resource
Management Act prepared by Simpson Grierson.
Recommending that a board member be appointed to prepare the Board's submission
on proposed changes to the Resource Management Act.
REMUNERATION POOL 2009-2010 - EXPENSE AND REIMBURSEMENT POLICY
This
report was not available at the time the agenda went to print and will be
separately circulated.
INWARDS CORRESPONDENCE
Attaching the following correspondence:
- Response from the Local Government Commission
regarding appointment of a representative of electors.
- Copy of a letter from the Chairman of the
Auckland Regional Council to the Hon Rodney Hide regarding the Waiheke
reorganisation proposal.
- Copy of response from the Minister of
Transport to the Mayor regarding Broadband on Great Barrier Island.
Recommending that the correspondence be received.
CHAIRPERSON'S REPORT
Providing the chairperson with the opportunity to update the Board on the
projects and issues he has been involved with since the last meeting.
[Note: this is an information item and if the chairperson wishes any action to
be taken under this item, a written report must be provided for inclusion on the
agenda].
COUNCILLOR'S REPORT
Providing Councillor Roche with the opportunity to update the Board on the
projects and issues he has been involved with since the last meeting.
[Note: this is an information item and if the councillor wishes any action to be
taken under this item, a written report must be provided for inclusion on the
agenda].
BOARD MEMBERS' REPORTS
Providing Board members with the opportunity to update the Board on the projects
and issues he has been involved with since the last meeting.
[Note: this is an information item and if Board members wishes any action to be
taken under this item, a written report must be provided for inclusion on the
agenda].
REPORTS REQUESTED/PENDING
| Denise McKenzie |
|
| Democracy advisor |
9 March 2009 |
Attaching a list of reports requested/pending as at March 2009.
Recommending that the report be received.
GROUP ACTIVITY REPORTS
| Denise McKenzie |
|
| Democracy advisor |
5 February 2009 |
Attaching group activity reports for February 2009.
| Recommending that the reports be
received.[ |
|
[ATTACHMENT 28]
