APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Great Barrier Community Board meeting held on Monday, 20 April
2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following request has been received to address the meeting:
4.1. FUNDING FOR THE 2010 MUSSELFEST- ADELE ROBERTSON
Adele Robertson will be in attendance to answer questions regarding the
application by the Port Fitzroy Boating Club for funding towards next year's
Musselfest.
HAURAKI GULF ISLANDS BIOSECURITY PROGRAMME
Jonathan Boow, Biosecurity Team Leader from Auckland Regional Council, will be
in attendance to present on the Hauraki Gulf Biosecurity programme.
MANAGEMENT OF KAURI DIEBACK DISEASE ON GREAT BARRIER ISLAND
Nick
Waipara, Science Manager for the Joint Agency Kauri Dieback Response, Auckland
Regional Council, will make a presentation on the management of kauri dieback
disease on the island.
GBI COMMUNITY AND HERITAGE ARTS VILLAGE
| Paul Downie |
|
| Chairperson |
11 May 2009 |
Attaching correspondence from the GBI Community and Heritage Arts Village Trust
seeking the Board's support and assistance to uplift and relocate to an
appropriate alternative site, the three buildings which make up the heritage and
arts village, currently located on Gray Road.
Recommending that the correspondence be considered.
SLIPS PROGRAMME UPDATE
| Julia Goh |
|
| SLIPs Programme Leader |
5 May 2009 |
Providing a summary of current SLIPs projects and financial information.
Recommending that the information be received.
SLIPS DECISIONS - MAY 2009
| Richard Court |
|
| SLIPs Portfolio Leader |
5 May 2009 |
Attaching a spreadsheet of SLIPs proposals for consideration and decision.
Recommending that the Board:
- recommend which new proposals from state 1
should proceed for vetting by relevant council officers;
- allocate a spokesperson for the pioneer cemetery
proposal;
- allocate scoping budgets to the proposals on
the stage 2 scoping list;
- allocate budgets to the Harpoon Hill to French
Way walkway; and
- delete any projects that it does not wish to
proceed.
SUMMARY OF CHANGES TO DEFINITION OF COUNCIL'S RATING DIFFERENTIAL GROUPS
| Paul Downie |
|
| Chairperson |
8 May 2009 |
Advising of proposed changes to definitions of Council's rating groups and their
impact on Great Barrier Island properties.
Recommending that the information be received.
DISCRETIONARY FUNDING APPLICATION - RURAL WOMEN NZ AWANA BRANCH
| Denise McKenzie |
|
| Democracy advisor |
11 May 2009 |
Attaching a funding application from the Rural Women Awana Branch seeking
funding towards a community Black Tie Ball fundraising event.
Recommending that the Board consider the application.
DISCRETIONARY FUNDING APPLICATION - AOTEA COMMUNITY RADIO TRUST
| Denise McKenzie |
|
| Democracy advisor |
11 May 2009 |
Attaching a funding application from the Aotea Community Radio Trust seeking
funding towards the costs of the trust's telephone account.
Recommending that the Board consider the application.
LOCAL EVENT FUNDING APPLICATION - AOTEA FAMILY SUPPORT GROUP
| Denise McKenzie |
|
| Democracy advisor |
11 May 2009 |
Attaching a funding application from the Aotea Family Support Group seeking
funding towards transport costs associated with the Group's 21st anniversary
celebrations.
Recommending that the Board consider the application.
LOCAL EVENT FUNDING APPLICATION - GREAT BARRIER ISLAND HEALTH TRUST
| Denise McKenzie |
|
| Democracy advisor |
11 May 2009 |
Attaching a funding application from the Great Barrier Island Health Trust
seeking funding towards transport costs for Mulberry Grove school children to
attend the Polar Plunge event on 19 June.
Recommending that the Board consider the application.
LOCAL EVENT FUNDING APPLICATION - PORT FITZROY BOATING CLUB
| Denise McKenzie |
|
| Democracy advisor |
11 May 2009 |
Attaching a funding application from the Port Fitzroy Boating Club seeking
funding towards the 2010 Musselfest event.
Recommending that the Board consider the application.
COMMUNITY GROUP ACCOMMODATION SUPPORT FUND
| Paul Downie |
|
| Chairperson |
4 May 2009 |
Attaching a notice of motion providing information on changes to the Council's
Community Group Assistance Policy, specifically in relation to the minimum limit
of $2,500 that has been set for accommodation support grants.
Recommending that the board requests that the Community Services Committee be
requested to review the community group accommodation support fund minimum limit
in respect of Great Barrier Island recipients as their revenue-gathering
opportunities are limited.
EAST PLACE TEAM SIX MONTHLY REPORT
| Bonnie-May Shantz |
|
| Place Manager, Arts Community and Recreation |
1 May 2009 |
Providing an update on activities undertaken by the
community services advisor working on Great Barrier Island from October 2008 to
April 2009 and an overview of upcoming activities and projects.
Recommending that the report be
received.
SUPERGOLD TRAVEL FOR GBI FERRY USERS
| Paul Downie |
|
| Chairperson |
11 May 2009 |
Attaching correspondence to the Chairperson of the Auckland Regional Council
requesting that the ARC's Transport committee include public ferry transport to
and from Great Barrier Island in their Regional Public Transport Plan and ensure
that funding for Super Gold Card (SGC) holders on ferry services to and from
Great Barrier Island be included in the review of SGC funding and applicable
services which is expected to be undertaken during 2009.
Recommending that the correspondence be received.
ENVIRONMENT COURT FEE INCREASES
| Paul Downie |
|
| Chairperson |
11 May 2009 |
Attaching correspondence to the Minister for Environment seeking a waiver of the
Environment Court fee increase to cover the 60 day time period extended for
lodging any appeals to the proposed HGI district plan. Also attaching a copy of
the interim reply from the Minister's Office.
Recommending that the information be received.
SALE OF LIQUOR ENFORCEMENT BILL - COMMUNITY BOARD SUBMISSION
| Paul Downie |
|
| Chairperson |
11 May 2009 |
Attaching a copy of the Board's submission on the Sale of Liquor Enforcement
Bill.
Recommending that the submission be received.
SELECT COMMITTEE ON THE RESOURCE MANAGEMENT [SIMPLIFYING AND STREAMLINING) AMENDMENT BILL - COMMUNITY BOARD SUBMISSION
| Paul Downie |
|
| Chairperson |
11 May 2009 |
Attaching a copy of the Board's submission on the Resource Management
(Simplifying and Streamlining) Amendment Bill.
Recommending that the submission be received.
DRAFT STREET TRADING POLICY: THE PROVISION OF OUTDOOR DINING FACILITIES
| Denise McKenzie |
|
| Democracy advisor |
11 May 2009 |
Advising that council is seeking feedback on a series of street trading
policies. These policies will provide guidance for those wanting to trade on
the street, as well as those assessing and enforcing street trading licences.
The
Street trading policy: the provision of outdoor dining facilities is the first
to be developed and it addresses outdoor dining provided by cafes, bars and
restaurants in the street environment.
Recommending that the Board consider whether it wishes to provide feedback on
this part of the draft policy by 22 May 2009.
AUCKLAND HERITAGE FESTIVAL 2009
| Denise McKenzie |
|
| Democracy advisor |
8 May 2009 |
Advising that the Auckland Heritage Festival is being held between 19 September
and 4 October 2009 and the theme of this year's festival. Also advising that
applications for the festival programme close on 30 May 2009.
Recommending that the board consider whether it wishes that Great Barrier Island
be included in this year's festival programme and if so, submit an event or
events by the end of May.
CHAIRPERSON'S REPORT
Providing the chairperson with the opportunity to update the Board on the
projects and issues he has been involved with since the last meeting.
[Note: this is an information item and if the chairperson wishes any action to
be taken under this item, a written report must be provided for inclusion on the
agenda].
COUNCILLOR'S REPORT
Providing Councillor Roche with the opportunity to update the Board on the
projects and issues she has been involved with since the last meeting.
[Note: this is an information item and if the councillor wishes any action to be
taken under this item, a written report must be provided for inclusion on the
agenda].
BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on the projects
and issues they have been involved with since the last meeting.
[Note: this is an information item and if board members wish any action to be
taken under this item, a written report must be provided for inclusion on the
agenda].
REPORTS REQUESTED/PENDING
| Denise McKenzie |
|
| Democracy advisor |
9 April 2009 |
Attaching a list of reports requested/pending as at May 2009.
Recommending that the report be received.
GROUP ACTIVITY REPORTS
| Denise McKenzie |
|
| Democracy advisor |
9 April 2009 |
Attaching the group activity reports for April 2009.
Recommending that the reports be received.
