APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Great Barrier Community Board meeting held on Monday, 15 June
2009, to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
KAIARAARA BAY ROAD SEALING REQUEST
| Izzy Fordham |
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| Deputy Chair |
1 July 2009 |
Attaching a notice of motion
requesting that the Group Manager, Transport Safety, Assets and Operations,
include Kaiaraara Bay Road in investigations of other roads on Great Barrier
Island that meet the benefit to cost ratio requirement for road sealing, as
specified by the NZ Transport Agency. Also requesting that a slow break
application, or an alternative dust suppression method, be applied to Kaiaraara
Bay Road in the interim.
Also attaching a copy of the
Kaiaraara Bay Road residents' submission to council's LTCCP.
Recommending that the notice of
motion be considered.
KAIARAARA BAY ROAD GATE/ACCESS
| Paul Downie |
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| Chairperson |
9 July 2009 |
Attaching a notice of motion recommending that the Department of Conservation be
requested to relocate the gate at the end of Kaiaraara Bay Road to allow for
vehicles to use the turnaround and parking area near the Kaiaraara Creek.
Recommending that the notice of motion be considered.
HERITAGE AND ARTS VILLAGE
This
report was unavailable at the time of agenda printing and will be separately
circulated.
CEMETERY SITE FEASIBILITY REQUEST
| Denise McKenzie |
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| Democracy advisor |
8 July 2009 |
Attaching a notice of motion requesting that an investigation be undertaken of a
piece of private land behind Council's service centre as to its suitability as a
cemetery site, and ultimate vesting in council ownership.
Recommending that the notice of motion be considered.
FUNDING APPLICATION - NGATIWAI O AOTEA KAWA MARAE TRUST
| Denise McKenzie |
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| Democracy advisor |
8 July 2009 |
Attaching an application from the Ngatiwai o Aotea Kawa Marae Trust seeking
funding towards a planning hui in preparation for the opening of Kawa Marae.
Recommending that the application be considered.
SLIPS DECISIONS JULY 2009
| Richard Court |
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| SLIPs Portfolio Leader |
10 July 2009 |
Seeking decisions regarding the Te Ahumata walkway and the
Cape Barrier walkway proposals.
Recommending that the Board delegate a spokesperson to the
Te Ahumata walkway upgrade project and allocate an additional scoping budget of
up to $2,000 to the Cape Barrier Walkways project which was approved in May
2009.
SLIPS PROCESS
| Paul Downie |
|
| Chairperson |
9 July 2009 |
Attaching a copy of the current SLIPs process which was approved by all Boards
during 2008.
Recommending that the Board discuss whether it wishes to request a change in the
process for Great Barrier Island projects.
DRAFT CONSERVATION MANAGEMENT PLAN/RATES REMISSION APPROVAL PROCESS
| Denise McKenzie |
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| Democracy advisor |
3 July 2009 |
Providing officers' clarification regarding the recommendations to the June
Combined Committees about the proposed policy name change and the additional
footnote for extending the rates remission policy to include Reserve Act
covenants that have a management plan that meets council's criteria.
Also
outlining the conservation management plan/approval process for the council's
policy on remission of rates for private Reserves Act 1977 covenanted land,
which is still in draft form.
Recommending that the information be received.
PROPOSAL TO TRANSFER THE GULF ISLANDS TO THAMES-COROMANDEL
| Paul Downie |
|
| Chairperson |
6 July 2009 |
Providing an update on the proposal to transfer the Gulf Islands to Thames
Coromandel.
Recommending that the information be received.
SUBMISSION ON LOCAL GOVERNMENT (AUCKLAND) BILL
| Paul Downie |
|
| Chairperson |
6 July 2009 |
Attaching a copy of the Board's submission to the Local Government Commission
regarding the Local Government (Auckland) Bill.
Recommending that the submission be received.
COUNCILLOR'S REPORT
Providing Cr Roche with the opportunity to update the Board on the projects and
issues she has been involved with since the last meeting.
[Note: this is an information item and if the councillor wishes any action to be
taken under this item, a written report must be provided for inclusion on the
agenda].
BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on the projects
and issues she has been involved with since the last meeting.
[Note: this is an information item and if board members wish any action to be
taken under this item, a written report must be provided for inclusion on the
agenda].
INWARDS CORRESPONDENCE
Attaching the following correspondence received since the last meeting:
- Letter from the MP for Auckland
supporting the relocation of the heritage and arts village buildings
- Thank you from Margaret Stewart for
the Board's help in completion of sealing outside St John's Church.
- Email from David Speir asking that
the chairperson represent the North Barrier Residents and Ratepayers Association
at the Local Government Commission hearing.
- Response from the Department of
Conservation outlining the steps DOC is taking to mitigate the spread of
Phytophora taxon Agathis.
REPORTS REQUESTED/PENDING
| Denise McKenzie |
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| Democracy advisor |
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Attaching a list of reports requested/pending as at July 2009.
Recommending that the report be received.
GROUP ACTIVITY REPORTS
| Denise McKenzie |
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| Democracy advisor |
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Attaching group activity reports for June 2009.
Recommending that the reports be received.
