APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Great Barrier Community Board meeting held on Monday, 20 July
2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
|
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
GREAT BARRIER ISLAND ROAD RESERVE OPERATIONAL MANAGEMENT
| Reg Cuthers |
|
| HGI Transport Manager |
5 August 2009 |
Responding to the following Board resolution:
- That the Manager Transport Assets and Operations be requested to:
- identify roading projects which are subject to delays over issues of
vegetation clearance or other road reserve matters, and outline the problems and
steps that are being taken to resolve them; and
- develop a management strategy and operational policy which the Council
applies to road reserves on Great Barrier Island.
- That the Board be consulted during the development of an operational
policy for road reserves on Great Barrier Island.
Recommending that the report be received.
DISCRETIONARY FUNDING
| Denise McKenzie |
|
| Democracy advisor |
10 August 2009 |
Advising of the status of the discretionary funding budget.
Recommending that the information be received.
6.1. FUNDING ALLOCATION TO THE PORT FITZROY BOATING CLUB FOR THE 2010 MUSSELFEST EVENT
| Denise McKenzie |
|
| Democracy advisor |
30 July 2009 |
At its June
2009 meeting the Board approved $3,449 to the Port FitzRoy Boating Club from its
2009/2010 discretionary funding budget towards the 2010 Musselfest event.
Advice has
been received that the Port FitzRoy Boating Club has been wound up and the
accumulated assets and funds of the Club will pass to the parent body - the
North Barrier Residents and Ratepayers Association.
The
Committee of the North Barrier Residents and Ratepayers Association is seeking
the Board's permission to utilise the funding allocated to the Port FitzRoy
Boating Club for events management of the 2010 Mussel Festival.
Recommending that the Board approve the re-allocation of the $3,449 allocated to
the Port FitzRoy Boating Club for the 2010 Musselfest event to the North Barrier
Residents and Ratepayers Association.
6.2. FUNDING APPLICATIONS - AOTEA FAMILY SUPPORT GROUP
| Denise McKenzie |
|
| Democracy advisor |
10 August 2009 |
Attaching two funding applications from the Aotea Family Support Group - one for
the New Years Picnic event and the other for the Santa Parade event.
Recommending that the applications be considered.
6.3. FUNDING APPLICATION - MULBERRY GROVE SCHOOL
| Denise McKenzie |
|
| Democracy advisor |
10 August 2009 |
Attaching an application from the Mulberry Grove School seeking funding towards
transport costs for children to visit Auckland to view an exhibition of designs
entered in the Architecture for Humanity Classroom Challenge.
Recommending that the application be considered.
6.4. FUNDING APPLICATION - KAITOKE SCHOOL WHARF 2 WHARF
| Denise McKenzie |
|
| Democracy advisor |
10 August 2009 |
Attaching a funding application from the Kaitoke School Wharf 2 Wharf seeking
funding towards the wharf to wharf event to be held in October 2009.
Recommending that the application be considered.
SLIPS PROGRAMME UPDATE REPORT
| Julia Goh |
|
| SLIPs Programme Leader |
4 August 2009 |
Providing an update on the status of the SLIPs budget and a summary and status
of the projects funded by the Board.
Recommending that the report be received.
SLIPS DECISION REPORT
| Richard Court |
|
| SLIPs Portfolio Leader |
4 August 2009 |
Attaching a list of SLIPs proposals for the Board's
consideration and decision.
Recommending that the Board:
- allocate $283,002 capital works budget to the
projects set out in the agenda report; and
- allocate $2,050 operational budget to the
projects set out in the agenda report
COMMUNITY BOARD TRAINING BUDGET
| Christine Watson |
|
| Group manager, Democracy Services |
30 July 2009 |
Advising that community boards have been allocated a budget of $3,500 to cover
conference attendance and training requirements for the 2009/2010 financial
year.
Recommending that the information be received.
QUARTERLY REPORT - RECYCLING AND WASTE OPERATIONS - FEB 09 TO MAY 09
| Paul Mortimer |
|
| Contract Co-ordinator, Environment and Utility
Management |
3 August 2009 |
Updating the Board on operations in the Claris landfill and the kerbside
collections / transfer station drop offs, as well as future plans in these areas
on Great Barrier Island.
Recommending that the report be received.
HGI DISTRICT PLAN DECISION VERSION
| Richard Somerville-Ryan |
|
| Board Member |
7 August 2009 |
Providing an overview of the decision and highlighting areas of concern.
Recommending that the report be received.
CITY EVENTS ANNUAL REPORT
| Georgina Gilmour |
|
| Manager, Event and Film Operations |
29 June 2009 |
Updating the Board on:
- the functions and purpose of the
City events group
- retrospective summary of event
activity within the Great Barrier Community Board area for the period 1 July
2008 to 31 June 2009
- risks, issues and opportunities for
events in Auckland
- the proposed programme of events in
the Great Barrier Community Board area for the period 1 July 2009 to 31 June
2010 (including sponsored, delivered, facilitated events and major events)
- progress to date in planning for
Rugby World Cup 2011
Recommending that the report be received.
EMERGENCY MANAGEMENT PRESENTATION
Councilllor John Lister and Jane Lodge, Emergency Management Planning, will
provide an overview of emergency management issues and procedures on Great
Barrier Island.
CHAIRPERSON'S REPORT
Providing the chairperson with the opportunity to update the Board on the
projects and issues he has been involved with since the last meeting.
[Note: this is an information item and if the chairperson wishes any action to
be taken under this item, a written report must be provided for inclusion on the
agenda].
COUNCILLOR'S REPORT
Providing Cr Roche with the opportunity to update the Board on the projects and
issues she has been involved with since the last meeting.
[Note: this is an information item and if the councillor wishes any action to be
taken under this item, a written report must be provided for inclusion on the
agenda].
BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on the projects
and issues she has been involved with since the last meeting.
[Note: this is an information item and if board members wish any action to be
taken under this item, a written report must be provided for inclusion on the
agenda].
REPORTS REQUESTED/PENDING
| Denise McKenzie |
|
| Democracy advisor |
10 August 2009 |
Attaching a list of reports requested/pending as at August 2009.
Recommending that the report be received.
GROUP ACTIVITY REPORTS
| Denise McKenzie |
|
| Democracy advisor |
10 August 2009 |
Attaching group activity reports for July 2009.
Recommending that the reports be received.
