APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Great Barrier Community Board meeting held on Monday, 17 August
2009 to be confirmed as a true and correct record, subject to the following
amendment:
Item
7 - SLIPs Decision Report
Insert additional resolution:
- That the Board deletes the Awana Beach BBQ
and the Puriri Bay Boat Ramp extension and enhancement projects from the list of
projects.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
CLARIS AIRFIELD TERMINAL UPDATE
| Richard La Ville |
|
| HGI wharves. quarries and airfields operations
manager |
7 September 2009 |
Updating the Board on the progress of the Claris airfield terminal project.
Recommending that the report be received.
DISCRETIONARY FUNDING
| Denise McKenzie |
|
| Democracy advisor |
10 September 2009 |
Advising of the status of the discretionary funding budget.
An
opportunity is also provided for the Board to discuss a criteria around its
discretionary funding budget.
Recommending that the Board note the status of its discretionary funding budget
and adopt a criteria for this budget.
[Secretarial note: A copy of the draft criteria will be tabled at the meeting].
6.1. FUNDING APPLICATION - AOTEA FAMILY SUPPORT GROUP
| Denise McKenzie |
|
| Democracy advisor |
10 September 2009 |
At
its 17 August 2009 meeting, the Board deferred the funding applications from the
Aotea Family Support Group pending discussions with the group.
Recommending that the applications be considered.
6.2. FUNDING APPLICATION - AOTEA COMMUNITY RADIO TRUST
| Denise McKenzie |
|
|
| Democracy advisor |
11 September 2009 |
Attaching an application from the Aotea Community Radio Trust seeking funding of
$962.50 for the trust's annual licence renewal and insurance fees.
Recommending that the Board considers the application.
6.3. FUNDING APPLICATION - GREAT BARRIER ISLAND SPORTS AND SOCIAL CLUB
| Denise McKenzie |
|
|
| Democracy advisor |
11 September 2009 |
Attaching an application from the Great Barrier Island Sports and Social Club
seeking funding of $2,000 towards the annual Guy Fawkes event.
Recommending that the Board consider the application.
6.4. FUNDING APPLICATION - GBI COMMUNITY ARTS AND CRAFTS GROUP
| Denise McKenzie |
|
|
| Democracy advisor |
10 September 2009 |
Attaching an application from the GBI Community Arts and Crafts Group seeking
funding of $3,018 towards the costs of running two workshops with off-island
tutors.
Recommending that the application be considered.
CONSTRUCTION OF COMMUNITY SCULPTURE
| Denise McKenzie |
|
| Democracy advisor |
11 September 2009 |
Attaching correspondence tabled at the last Board meeting by the chair of the
GBI Community Heritage & Arts Village Trust seeking the Board's consideration
of:
- a request for additional funding of $400 to
enable the community sculpture to be completed;
- an appropriate location for the community
sculpture; and
- whether the $3,000 funded by the previous
community board for a walking sculpture trail can remain in the trust's funds to
be used for the same purpose in the future.
Recommending that the Board consider the correspondence.
SLIPS PROPOSAL - BUS SHELTER ARTWORK
| Denise McKenzie |
|
| Democracy advisor |
11 September 2009 |
Attaching a SLIPs proposal form for installation of artwork on up to 11 bus
shelter sites on Great Barrier Island. Consideration of this proposal was
overlooked at the Board's August 2009 meeting.
Recommending that the Board allocate a budget of $22,027 to this project.
APPEALS RECEIVED TO THE PROPOSED HAURAKI GULF ISLANDS DISTRICT PLAN
| Denise McKenzie |
|
| Democracy advisor |
10 September 2009 |
Attaching for the Board's information, a copy of a report to the 10 September
2009 meeting of the City Development committee providing an update on the number
and nature of the appeals received to the Proposed Hauraki Gulf Islands District
Plan.
Recommending that the report be received..
RESOURCE MANAGEMENT AMENDMENT ACT SEMINAR
| Denise McKenzie |
|
| Democracy advisor |
3 September 2009 |
Advising that a seminar to explain the changes to the Resource Management
(Simplifying and Streamlining} Amendment Act 2009 is being held in Auckland on
Tuesday, 22 September 2009.
Recommending that the Board approve funding from the community board training
budget of transport and accommodation expenses associated with the chairperson's
and Board Member Somerville-Ryan's attendance at the Resource Management
(Simplifying and Streamlining) Amendment Act 2009 on 22 September 2009.
AUCKLAND CITY COUNCIL ANNUAL PLAN 2010 - 2011
| Paul Downie |
|
| Chairperson |
10 September 2009 |
Providing an overview of the Auckland City Council's annual plan process
2010/2011 including the proposed approach, opportunities for Community Board
input and key dates and events.
Recommending that the information be received.
INWARDS CORRESPONDENCE
Attaching the following correspondence received since the last meeting:
- Letter from Gordon Barrett dated 14 August 2009.
- Conservation and Business presentation by
Director-General, Department of Conservation.
Recommending that the correspondence be received.
CHAIRPERSON'S REPORT
Providing the chairperson with the opportunity to update the Board on the
projects and issues he has been involved since the last meeting.
[Note: this is an information item only and if the chairperson wishes any
action to be taken under this item, a written report must be provided for
inclusion on the agenda.]
COUNCILLOR'S REPORT
Providing Cr Roche with the opportunity to update the Board on the projects and
issues that she has been involved with since the last meeting.
[Note: this is an information item only and if the councillor wishes any action
to be taken under this item, a written report must be provided for inclusion on
the agenda.]
BOARD MEMBER'S REPORTS
Providing board members with the opportunity to update the Board on the projects
and issues they have been involved with since the last meeting.
[Note: this is an information item only and if board members wish any action to
be taken under this item, a written report must be provided for inclusion on the
agenda.]
REPORTS REQUESTED/PENDING
| Denise McKenzie |
|
| Democracy advisor |
10 September 2009 |
Attaching a list of reports requested/pending as at September 2009.
Recommending that the report be received.
GROUP ACTIVITY REPORTS
| Denise McKenzie |
|
| Democracy advisor |
10 September 2009 |
Attaching the group activity reports for August 2009.
Recommending that the reports be received.
