APOLOGIES
An
apology has been received from Board Member Fordham.
CONFIRMATION OF MINUTES
The
minutes of the Great Barrier Community Board meeting held on Monday, 21
September 2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The following request has
been received.
4.1. UPDATE ON ACTIVITIES OF THE AOTEA COMMUNITY RADIO TRUST - MARGIE DALY
Margie Daly will provide an update on the Aotea Community Radio Trust's
operations.
GENERAL MAINTENANCE AND RENEWALS - GREAT BARRIER ISLAND
| Reg Cuthers |
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| HGI Manager, Transport Assets |
11 September 2009 |
Informing the Board that the transport assets maintenance and renewals contract
is now in place.
The contract covers the
following areas of work:
- Road carriageway renewals
- Footpath renewals and maintenance
- Traffic asset renewals (pedestrian crossings, signs etc.)
- Kerb and channel renewals
- Road drainage asset renewals (manholes, catchpits etc.)
- Road structures renewals
- Routine and cyclic maintenance work
- Emergency work
Recommending that the
information be received.
GREAT BARRIER ISLAND ROAD LEGALISATION UPDATE
| John Richards |
|
| HGI Team, Transport Assets |
11 September 2009 |
Updating the Board on
progress with road legalisations, based on the priorities set for the 2008/09
year:
Recommending that the
memorandum be received.
WORK ON ROAD RESERVES
| Richard Somerville-Ryan |
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| Board Member |
12 October 2009 |
Board Member Somerville-Ryan will re-iterate his issues
relating to vegetation clearance on road reserves that were raised at the
Board's February 2009 meeting.
Reg Cuthers will be in attendance to respond to these
issues.
REALLOCATION OF GRANT TO THE AOTEA COMMUNITY ARTZ TRUST FOR A SCULPTURE TRAIL
| Denise McKenzie |
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| Democracy Advisor |
12 October 2009 |
At
its 21 September 2009 meeting the Board sought clarification regarding
accountability aspects of a group returning funding allocated to it in a
previous financial year. This issue related to funding allocated to the Aotea
Community ArtZ Trust in 2007 for a sculpture trail.
It
is suggested that for transparency reasons, it would be better for the Board to
permit the Trust to retain the $2,000 of unused funding, and for it to be
utilised for costs associated with the GBI Heritage & Arts Village.
Recommending that the Board consider re-allocating the $2,000 previously
allocated to the Aotea Community ArtZ Trust for a sculpture trail, to a specific
project or projects associated with the GBI Heritage & Arts Village upon receipt
of a written request from the trust identifying the project.
QUARTERLY REPORT - RECYCLING AND WASTE OPERATIONS - JUNE TO SEPTEMBER 09
| Paul Mortimer |
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| Contract Coordinator, Environmental and Utility
Management |
29 September 2009 |
Updating the Board on operations in the Claris landfill and
the kerbside collections / transfer station drop offs, as well as future plans
in these areas on Great Barrier Island.
Also
providing a breakdown of costs for both rubbish and recycling services per Great
Barrier island ratepayer as requested at the Board's August 2009 meeting.
Recommending that the report be received.
AOTEA COMMUNITY RADIO TRUST - REQUEST FOR FUNDING FOR INSURANCE FEES
| Denise McKenzie |
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| Democracy Advisor |
12 October 2009 |
At
its 21 September 2009 meeting, the Board allocated $400 to the Aotea Community
Radio Trust for its annual radio licence fee, but deferred the request for
$562.50 for insurance fees until it had been provided with an update on the
Trust's operations.
Recommending that the Board reconsider the request for funding of the annual
insurance fee of $562.50.
SLIPS DECISION REPORT
| Richard Court |
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| SLIPs Project Portfolio Leader |
6 October 2009 |
Attaching SLIPs proposals for the Board's consideration.
Recommending that the Board consider allocating:
- a budget of up to $2,000 for scoping of a new
toilet at The Marion Barleyman Cottage site; and
- budgets to the Bus Shelter Artwork and the
Oruawharo Sculpture Memorial Seat projects.
2009 SANTA PARADE
| Denise McKenzie |
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| Democracy advisor |
12 October 2009 |
At
its September 2009, meeting the Board allocated an amount of $4,000 to the Aotea
Family Support Group to organise this year's Santa Parade. Subsequent advice
has been received from the group that it is unable to facilitate the event under
the conditions of funding, i.e. no funding for salaries or volunteers' expenses.
Recommending that the Board consider re-allocating the $4,000 granted to the
Aotea Family Support Group to the Great Barrier Island Sports & Social Club for
delivery of the 2009 Santa Parade.
[Secretarial note: A discretionary funding application will be tabled at the
meeting.]
INWARDS CORRESPONDENCE
| Denise McKenzie |
|
| Democracy advisor |
12 October 2009 |
Attaching the following
correspondence received since the last meeting:
- Justice and Electoral Committee dated 16 September 2009 re Board's
submission on the Sale and Supply of Liquor and Liquor Enforcement Bill.
- Letter of thanks and invite from the Barrier Island Sports and Social
Club regarding the annual Guy Fawkes event.
- Gordon Barrett dated 25 September 2009 asking that the Board
reconsider a previous decision.
- Professor Ian Harnett seeking capital works funding for formation of
Station Rock Road.
Recommending that the
inwards correspondence be received.
CHAIRPERSON'S REPORT
Providing the chairperson
with the opportunity to update the Board on the projects and issues he has been
involved with since the last meeting.
[Note: this is an
information item only and if the chairperson wishes any action to be taken under
this item, a written report must be provided for inclusion on the agenda.]
COUNCILLOR'S REPORT
Providing Cr Roche with
the opportunity to update the Board on the projects and issues she has been
involved with since the last meeting.
[Note: this is an
information item only and if the councillor wishes any action to be taken under
this item, a written report must be provided for inclusion on the agenda.]
BOARD MEMBERS' REPORTS
Providing board members
with the opportunity to update the Board on the projects and issues they have
been involved with since the last meeting.
[Note: this is an
information item only and if board members wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.]
16.1. BOARD MEMBER SOMERVILLE-RYAN'S REPORT
Attaching a report from Board member Somerville-Ryan.
REPORTS REQUESTED/PENDING
| Denise McKenzie |
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| Democracy Advisor |
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Attaching a list of
reports requested/pending as at October 2009.
Recommending that the
report be received.
GROUP ACTIVITY REPORTS
| Denise McKenzie |
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| Democracy Advisor |
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Attaching the group
activity reports for September 2009.
Recommending that the
reports be received.
