APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Great Barrier Community Board meeting held on Monday, 19 November
2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
DISCRETIONARY FUNDING APPLICATION - GBI CHARITABLE TRUST
| Denise McKenzie |
|
| Democracy Advisor |
09 November 2009 |
Attaching an application from the Great Barrier Island Charitable Trust seeking
funding of $5,000.00 for the printing of the State of Environment Report for
Great Barrier Island.
Recommending that the application be considered.
GREAT WALK PROPOSAL
| Paul Downie |
|
| Chairperson |
6 November 2009 |
Attaching a copy of
correspondence sent to residents advising that Auckland City Council and the
Great Barrier Community Board are working in partnership with the Department of
Conservation to identify and form a route for a walk that takes in some of the
special features on Great Barrier Island.
Due to a number of issues
raised by local residents, it is recommended that the Board discuss the
proposal.
GREAT BARRIER ISLAND RATING ISSUES
| Denise McKenzie |
|
| Democracy Advisor |
9 November 2009 |
Attaching a report on the
Proposed rates policy for 2010 - 2011 which was considered at the Annual Plan
Direction Setting meeting on 10 November 2009.
Recommending that the Board
provide feedback on the report.
GREAT BARRIER ISLAND PENSIONER HOUSING PROPOSAL
| Paul Downie |
|
| Chairperson |
6 November 2009 |
Attaching a notice of motion requesting the Arts, Culture and Recreation
Committee to request officers to investigate and report back to it regarding the
process and timing of redesignation of three sites in Oceanview Road for
pensioner housing.
Recommending that the notice of motion be considered.
GRANT OF NEW LEASE TO GREAT BARRIER ISLAND COMMUNITY HERITAGE AND ARTS VILLAGE TRUST
| Tanya Walters |
|
| Lease co-ordinator |
2 November 2009 |
Reporting on an application for a new community lease for the Great Barrier
Island Community Heritage and Arts Village Trust.
Recommending that the Board recommends to the Arts, Culture and Recreation
Committee the granting of a new community lease to the Great Barrier Island
Community Heritage and Arts Village Trust in accordance with the conditions set
out in the report.
SLIPS DECISION REPORT
| Richard Court |
|
| SLIPs Project Portfolio Leader |
3 November 2009 |
Attaching SLIPs proposals for
the Board's consideration. It should be noted that the projects listed for
future consideration were scoped in August and the quotes are only valid until
the end of December 2009. Therefore, the Board is asked to consider allocating
budgets to these projects.
Recommending that the Board:
- review all projects listed as pending and consider deleting proposals
that cannot be taken forward or funding any projects that have been scoped;
- review the status of the Boulder Bay walkway project;
- allocate a scoping budget of up to $1,000 for the Gooseberry Flat
BBQ project;
- allocate a budget of $8,198 for implementation of The Barleyman's
Cottage new toilet project; and
- consider whether there are any capital works items that can be funded
through SLIPs to compliment the development of the heritage and arts village.
SLIPS PROGRAMME UPDATE NOVEMBER 2009
| Julia Goh |
|
| SLIPS Programme leader |
2 November 2009 |
Providing an update on the status of the SLIPs budget and a summary and status
of the projects funded by the Board.
Recommending that the report be received.
GREAT BARRIER ISLAND REFUSE BUDGET BREAKDOWN
| Michael McQuillan |
|
| Group manager environmental and utility management |
6 November 2009 |
Responding to the Board's request for a breakdown of the
costs for both rubbish and recycling services per Great Barrier Island
ratepayer.
Recommending that the information be received.
EAST PLACE TEAM SIX MONTHLY REPORT
| Bonnie-May Shantz |
|
| Place manager, Arts, Community and Recreation
Services |
1 November 2009 |
Updating the Board on the activities undertaken by the community services
adviser working on Great Barrier Island from May 2009 to November 2009 and an
overview of upcoming activities and projects.
Recommending that the report be received.
INWARDS CORRESPONDENCE
| Denise McKenzie |
|
| Democracy advisor |
6 November 2009 |
Attaching the following
correspondence received since the last meeting:
- Letter from Karen Walker regarding increase in
green seaweed on Tryphena harbour.
Recommending that the
inwards correspondence be received.
CHAIRPERSON'S REPORT
Providing the chairperson with the opportunity to update the Board on the
projects and issues he has been involved with since the last meeting.
[Note: this is an information item only and if the chairperson wishes any action
to be taken under this item, a written report must be provided for inclusion on
the agenda].
COUNCILLOR'S REPORT
Providing Cr Roche with the opportunity to update the Board on the projects and
issues she has been involved with since the last meeting.
[Note: this is an information item only and if the councillor wishes any action
to be taken under this item, a written report must be provided for inclusion on
the agenda].
BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on the projects
and issues they have been involved with since the last meeting.
[Note: this is an information item only and if board members wish any action to
be taken under this item, a written report must be provided for inclusion on the
agenda].
REPORTS REQUESTED/PENDING
| Denise McKenzie |
|
| Democracy Advisor |
5 November 2009 |
Attaching a list of reports requested/pending as at November 2009.
Recommending that the report be received.
GROUP ACTIVITY REPORTS
| Denise McKenzie |
|
| Democracy Advisor |
9 November 2009 |
Attaching the group activity reports for October 2009.
Recommending that the reports be received.
