APOLOGIES
At the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The minutes of the Great Barrier Community Board meeting held on Monday, 16
November 2009 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at that
meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open to
the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the local
authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of that
item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside for members of the
public to address the meeting on matters within its delegated authority. A
maximum of 5 minutes per item is allowed, following which there may be
questions from members.
The following requests have been received to address the meeting:
4.1. UPGRADE OF RUBBISH PROVISIONS FOR THE PORT FITZROY BOATING
FRATERNITY - WILL SCARLETT
Will Scarlett will speak to the attached correspondence from David Speir,
Secretary for the committee of the North Barrier Residents and Ratepayers
Association, seeking an upgrade of the rubbish provisions for the Port
Fitzroy boating fraternity along the lines of the refuse barge moored off
Moturoa in the Bay of Islands.
GREAT BARRIER ISLAND RATING ISSUES
| Richard Somerville-Ryan |
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| Board Member |
11 January 2010 |
Providing feedback on the report to Finance and Strategy Committee's 10
November 2009 meeting regarding Great Barrier Island rating issues and
requesting that this be included in the officer's report to the Combined
Committees' February 2010 meeting.
Recommending that the proposed response be considered.
MULBERRY GROVE BOAT RAMP PROPOSAL
| Richard Somerville-Ryan |
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| Board Member |
11 January 2010 |
Advising that the Mulberry Grove boat ramp project was
on track to be completed prior to the summer season. However, due to a
number of planning issues arising from the requirement to gain the Auckland
Regional Council's approval of the project, it has not yet been completed.
An oral update on the current status of the project
will be provided at the meeting.
Recommending that the information be received.
GREAT BARRIER ISLAND CYCLEWAY PROPOSAL
| Richard Somerville-Ryan |
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| Board Member |
11 January 2010 |
Advising that the Board has submitted a proposal to the Ministry of Tourism
for a cycleway on the island which is currently being considered. Attached
are details of the proposed route. Additional information will be provided
at the meeting.
Recommending that the Board endorse the actions of Board Members Fordham and
Somerville-Ryan in preparing and submitting this proposal to the Ministry of
Tourism.
GREAT BARRIER E-NEWSLETTER PROPOSAL
| Paul Downie |
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| Chairperson, Great Barrier Community Board |
11 January 2010 |
Requesting that the Board allocate up to $600 from its discretionary funding
budget to fund costs associated with photocopying and postage of a letter to
be sent to non-resident property owners inviting them to contribute to
regular Great Barrier community e-newsletters.
Recommending that the Board consider this initiative.
GREAT BARRIER ISLAND PENSIONER HOUSING PROPOSAL
| Denise McKenzie |
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| Democracy advisor |
11 January 2010 |
Attaching correspondence from two Oceanview Road landowners expressing
opposition to the reserve land in this road being used for pensioner
housing.
Recommending that the correspondence be received.
COASTAL CLEANUP 2010
| Denise McKenzie |
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| Democracy advisor |
11 January 2010 |
Attaching an email communication from Sam Judd, Co-Founder of Sustainable
Coastlines, proposing a coastal cleanup event on Great Barrier Island during
March 2010 similar to the event that was undertaken in March 2009.
Recommending that the Board consider whether it wishes to fund a coastal
clean-up, pending a discretionary funding application being received from
Sustainable Coastlines.
SLIPS DECISION REPORT
| Richard Court |
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| SLIPs Project Portfolio Leader |
11 January 2010 |
Attaching SLIPs proposals for the Board's consideration.
Recommending that the Board consider allocating:
(i) scoping budgets to the proposals on the scoping
list;
(ii) a budget of $21,765 (capex) and $150 (opex) for
implementation of the Gooseberry Flat BBQ proposal; and
(iii) a budget of $19,890 (capex) and $500 opex for
implementation of the expanded Cape Barrier Walkway proposal
2009/2010 DISCRETIONARY FUNDING BUDGET
| Denise McKenzie |
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| Democracy advisor |
12 January 2010 |
Providing a list of allocations from the Board's 2009/2010 discretionary
funding budget.
Recommending that the Board note the status the budget.
12.1. FUNDING APPLICATION - AOTEA COMMUNITY RADIO TRUST
| Denise McKenzie |
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| Democracy advisor |
22 December 2009 |
Attaching an application from the Aotea Community Radio Trust seeking
funding of $1,878.00 for relocation and link licences and an external hard
drive for the computer.
Recommending that the application be considered.
12.2. FUNDING APPLICATION - GREAT BARRIER ISLAND CHARITABLE TRUST
| Denise McKenzie |
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| Democracy advisor |
11 January 2010 |
At its 16 November 2009 meeting, the Board deferred the funding application
from the Great Barrier Island Charitable Trust for printing and distribution
of the Trust's State of the Environment Report and requested the Trust to
provide copies of written quotes for printing of the document.
Attached are copies of a number of quotes. The Board should also note that
the cost for postage of the 16-page document to all residents and ratepayers
will be $3,000.
Recommending that the application be considered.
12.3. FUNDING APPLICATION - MULBERRY GROVE SCHOOL
| Denise McKenzie |
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| Democracy advisor |
22 December 2009 |
Attaching an application from the Mulberry Grove School seeking funding of
$3,500 towards costs associated with the school's fundraising event,
"Barrier Babe Day", being held on 4 April 2010.
Recommending that the application be considered.
FUNDING APPLICATION - GREAT BARRIER ISLAND COMMUNITY HERITAGE AND ARTS VILLAGE TRUST
| Denise McKenzie |
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| Democracy advisor |
11 January 2010 |
Attaching an application from the Great Barrier Island Community Heritage
and Arts Village Trust seeking funding of $1,080.00 for Telecom
communication costs.
Recommending that the application be considered.
INWARDS CORRESPONDENCE
| Denise McKenzie |
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| Democracy advisor |
22 December 2009 |
Attaching a copy of a letter sent by the Chairman of the Auckland Regional
Council to the Chairman of the Auckland Regional Transport Authority asking
that the Authority extend Super Gold card rights to permanent Great Barrier
Island superannuitants.
Recommending that the correspondence be received.
INSIDE TOURISM SUBSCRIPTION
| Denise McKenzie |
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| Democracy advisor |
11 January 2010 |
Advising that the annual subscription for the Inside Tourism publication is
due for renewal.
Recommending that the Board consider whether it wishes to renew the Inside
Tourism annual subscription of $285, to be funded from the Board's 2009/2010
discretionary funding budget.
CHAIRPERSON'S REPORT
Providing the chairperson
with the opportunity to update the Board on the projects and issues he has
been involved with since the last meeting.
[Note: this is an
information item only and if the chairperson wishes any action to be taken
under this item, a written report must be provided for inclusion on the
agenda.]
COUNCILLOR'S REPORT
Providing Cr Roche with the opportunity to update the Board on the projects
and issues she has been involved with since the last meeting.
[Note: this is an information item only and if the councillor wishes any
action to be taken under this item, a written report must be provided for
inclusion on the agenda.]
BOARD MEMBERS REPORTS
Providing board members with the opportunity to update the Board on the
projects and issues they have been involved with since the last meeting.
[Note: this is an information item only and if board members wish any action
to be taken under this item, a written report must be provided for inclusion
on the agenda.]
REPORTS REQUESTED/PENDING
| Denise McKenzie |
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| Democracy advisor |
11 January 2010 |
Attaching a list of reports requested/pending as at January 2010.
Recommending that the report be received.
