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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

GREAT BARRIER COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Great Barrier Community Board meeting held on Wednesday 20 January 2010 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. SUGARLOAF LAND EXCHANGE

   Ruth Stokes
   Group Manager, Arts Community and Recreation Policy	8 February 2010

   Presenting an update on the Sugarloaf land exchange which:

   • provides a brief background on the project
   • outlines the original land exchange (consulted on in 2009)
   • provides a copy of Commissioner Hill's report on the exchange proposal
   • outlines an amended land exchange proposal presented by the Blackwell family after the conclusion the 2009 hearings process
   • discusses the development of an alternative proposal following an independent review of the Blackwell proposal above.

   Recommending that the Board notes:

   1. the Hearings Commissioner's report;
   2. the specific issues raised by the community during the 2009 hearings;
   3. that an independent review commissioned by council officers of the Blackwell's amended land exchange, presented in January 2010, has found:
      • inequity in the relative non-monetary values of the land proposed to be exchanged, primarily in relation to use and enjoyment by the public and amenity value. This is also the case, to a lesser degree, in relation to public access;
      • a difference in monetary values of the land proposed to be exchanged in favour of the Blackwell's.
   4. that an alternative proposal is currently being independently developed;
   5. that an alternative Sugarloaf land exchange will be reported to the Arts, Culture and Recreation Committee and Transport Committee for their consideration and endorsement in March 2010; and
   6. delegates the Board chairperson to speak to the committees.

   [ATTACHMENT 5]

6. 2009/2010 DISCRETIONARY FUNDING BUDGET

   Denise McKenzie
   Democracy advisor	3 February 2010

   Providing a list of allocations from the Board's 2009/2010 discretionary funding budget.

   Recommending that the Board note the status the budget.

   [ATTACHMENT 6]

   6.1. FUNDING APPLICATION - MULBERRY GROVE SCHOOL

   Denise McKenzie
   Democracy advisor	3 February 2010

   At its January 2010 meeting, the Board deferred the application from the Mulberry Grove School requesting funding of $3,500 towards costs associated with the school's fundraising event, "Barrier Babe Day", being held on 4 April 2010, pending further information being provided on aspects of the funding application.

   Attached is additional information provided by the Secretary of the School Board of Trustees.

   Recommending that the application be considered.

   [ATTACHMENT 6.1]

   6.2. FUNDING APPLICATION - SUSTAINABLE COASTLINES INC

   Denise McKenzie
   Democracy advisor	8 February 2010

   Attaching an application from Sustainable Coastlines Inc seeking funding of $4,738.67 towards a coastal clean-up event planned to be held during March 2010.

   Recommending that the application be considered.

   [ATTACHMENT 6.2]

7. 2010-2011 ANNUAL PLAN

   Denise McKenzie
   Democracy advisor	5 February 2010

   The Board is asked to consider whether it wishes to make a written submission to the 2010/2011 Annual Plan which opens for public consultation on 3 March and closes on 31 March 2010.

   Recommending that the Board nominate a working party to prepare its submission on the 2010/2011 Annual Plan.

8. SLIPS DECISION REPORT

   width="340"Richard Court
   SLIPs Project Portfolio Leader	5 January 2010

   Attaching a report considered by the Board at its January 2010 meeting when it was resolved:

   1. that the Boulder Bay walkway proposal be deferred until this meeting, pending feedback on the proposed project from Board Member Spence;
   2. to allocate a budget for implementation of the Gooseberry Flat BBQ proposal; and
   3. to defer the expanded Cape Barrier walkway proposal to this meeting pending clarification of the budget and scope.

   Board Member Somerville-Ryan has advised of difficulties in finding a site for the Gooseberry Flat BBQ that meets the community's needs.

   The Board initially approved the Ross Bay and Dolphin Bay component of the Cape Barrier Road walkways proposal at a cost of $61,950, but subsequently agreed to include Island Bay in the project. The Board is now asked to approve additional funding of $20,390 to complete the project.

   At its last meeting the Board also agreed to defer consideration of the Boulder Bay walkway proposal pending feedback from Board Member Spence.

   Recommending that the Board:

   1. make a decision on whether to proceed with the Boulder Bay walkway proposal;
   2. make a decision on whether to proceed with the Gooseberry Flat BBQ proposal in view of negative feedback from the community; and
   3. allocate an additional budget of $20,390 to the Cape Barrier walkway project to include the Island Bay component.

   [ATTACHMENT 8]

9. SLIPS PROGRAMME UPDATE FEBRUARY 2010

   Julia Goh
   SLIPS Programme Leader	3 February 2010

   Providing an update on the status of the SLIPs budget and a summary and status of the projects funded by the Board.

   Recommending that the Board:

   1. put forward one opex project which can be delivered and funded across the two financial years to ensure that the opex budget for 2009/2010 is fully utilised;
   2. put forward new opex projects for the 2010/2011 financial year; and
   3. put forward new capex proposals to utilise the balance of the three year capital works funding.

   [ATTACHMENT 9]

10. 2010 ANZAC SERVICE

    Denise McKenzie
    Democracy advisor	4 February 2010

    The Board is asked to consider allocating funding towards refreshments for this year's ANZAC service facilitated by Helen Hill.

    Recommending that the Board allocate $300 from its 2009/2010 discretionary funding budget towards refreshments for this year's ANZAC service and nominate a board member to be its representative at the service.

11. INWARDS CORRESPONDENCE

    Denise McKenzie
    Democracy advisor	3 February 2010

    Attaching correspondence from the General Manager of Sealink advising that an agreement has been signed for a place at Wynyard wharf.

    Recommending that the inwards correspondence be received.

    [ATTACHMENT 11]

12. CHAIRPERSON'S REPORT

    Providing the chairperson with the opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    Attached is recent correspondence sent to the Great Barrier Island Pensioner Housing Trust.

    [Note: this is an information item only and if the chairperson wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda].

    [ATTACHMENT 12]

13. COUNCILLOR'S REPORT

    Providing Cr Roche with the opportunity to update the Board on the projects and issues she has been involved with since the last meeting.

    [Note: this is an information item only and if the councillor wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda].

14. BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    [Note: this is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda].

15. REPORTS REQUESTED/PENDING

    Denise McKenzie
    Democracy Advisor	3 February 2010

    Attaching a list of reports requested/pending as at February 2010.

    Recommending that the report be received.

    [ATTACHMENT 15]

16. GROUP ACTIVITY REPORTS

    Denise McKenzie
    Democracy Advisor	3 February 2010

    Attaching the group activity reports for January 2010.

    Recommending that the reports be received.

    [ATTACHMENT 16]