APOLOGIES
At the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The minutes of the Great Barrier Community Board meeting held on Monday, 15 February
2010 to be confirmed as a true and correct record.
2.1. CORRESPONDENCE FROM BOARD MEMBER O'SHEA
Attaching an explanation from Board member O'Shea regarding his vote against
resolution 5F of the last meeting.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official
Information and Meetings Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting
may be dealt with at that meeting if- |
| (a) |
The local authority by resolution so decides;
and |
| (b) |
The presiding member explains at the meeting
at a time when it is open to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed
until a subsequent meeting." |
| Section 46A(7A) of the Local Government Official
Information and Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting
if- |
| |
(i) |
That item is a minor matter relating to the general business
of the local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting,
at a time when it is open to the public, that the item will be discussed
at the meeting; but |
| (b) |
no resolution, decision, or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion." |
PUBLIC FORUM
A period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of 5
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests to speak had been received.
TRUST AND RESERVE FUNDS
| Denise McKenzie |
|
| Democracy advisor |
4 March 2010 |
Advising that council administers a number of trusts and reserve funds. For some
of these, the purpose for which the fund was originally created may no longer be
applicable, or the income generated from the remaining capital is insufficient to
provide meaningful support to the original purpose of the fund.
Council is seeking the Board's feedback on its proposals to:
- wind up the Great Barrier Island Museum fund of approximately $8,000 and
to distribute the surplus funds; and
- wind up the Shoal Bay Reclamation Trust, with surplus funds and capital
amounting to approximately $5,841 being applied to a project of benefit for
the residents of Great Barrier Island, dependent upon consultation with a duly
appointed representative from the Great Barrier Community Board.
Recommending that the Board provide recommendations regarding distribution of
these funds to the Finance and Strategy committee.
EXCHANGE OF COUNCIL-OWNED LAND ON GREAT BARRIER ISLAND WITH DEPARTMENT
OF CONSERVATION LAND
| Isabel Fordham |
|
| Board member, Great Barrier Island |
23 February 2010 |
Attaching a notice of motion requesting that the Group Manager, Arts Community
and Recreation ask the Department of Conservation to advise on the status of, and
a timeframe for, obtaining Minister of Conservation approval to the sites agreed
to in the Great Barrier Island land exchange programme.
Recommending that the notice of motion be considered.
AMENDMENT OF THE SIGNS BYLAW 2007 - POSTER BOARDS
| Helgard Wagener |
|
| Senior Policy Analyst, City Management |
1 March 2010 |
Addressing the proposal to amend the clauses of the Signs Bylaw 2007 that relate
to poster boards and real estate signs arising to provide a clearer definition of
the purpose of poster sites in the Signs Bylaw.
Recommending that the Board consider appointing a working party of board members
to prepare the Board's submission prior to 6 April 2010 and delegate a member to
attend the bylaw hearing, if considered appropriate.
DRAFT ANNUAL PLAN 2010-2011
| Grant Smith |
|
| Corporate Planning Manager |
18 February 2010 |
Providing an update on the 2010/2011 annual plan process, including an overview
of notable changes to the ten-year plan and the process for providing feedback on
these changes. The Board is provided with the opportunity to prepare written feedback
on the proposed changes to the 10 year plan as part of the draft annual plan feedback
process.
Recommending that the Board notes:
- that the draft annual plan 2010/2011 has been adopted by council and released
to the public for feedback until 31 March 2010;
- that changes to legislation as part of transition have affected the development
and presentation of the annual plan, namely
- the plan is only for the four month period month plan 1 July to 31 October
2010
- council must still set rates for the full 12 months
- information is provided for the last eight months for comparative purposes
and to help inform the Auckland Transition Authority who are required to
prepare a consolidated planning document for the region.
- that while the draft annual plan 2010/2011 is generally consistent with
the 10-year plan 2009-2019, there have been changes related to better information
on the timing and cost of capital projects, refinement of capital and operating
revenue assumptions, and changes in organisation structure;
- that the projected average rates increase for 2010/2011 is within council's
rate of inflation of 3 per cent and meets council's commitment to affordable
progress;
- that it is able to make a written submission on the proposed changes to
the 10-year plan, as proposed in the draft annual plan, as part of the feedback
process, which closes on 31 March; and
- that council is also proposing changes to aspects of its development contributions
policy and altering regulatory fees and charges, and that consultation on these
changes is being carried out separately from the feedback on the draft annual
plan.
SLIPS PROGRAMME UPDATE MARCH 2010
| Julia Goh |
|
| Slips Programme Leader |
1 March 2010 |
Providing an update on the status of the SLIPs budget and a summary and status
of the projects funded by the Board.
Recommending that the Board:
- approves one opex project which can be delivered across the two financial
years to ensure that the opex for 2009/2010 is fully utilised;
- allocates new opex projects for the 2010/2011 financial year, preferably
by April 2010, and
- allocates new capex projects for the balance of the 3-year capex funding.
SLIPS DECISION REPORT MARCH 2010
| Richard Court |
|
| SLIPs Project Portfolio Leader |
4 March 2010 |
Attaching SLIPs proposals for the Board's consideration.
Recommending that the Board consider allocating budgets to the projects indicated
on the attachment to the report and confirm relevant spokespersons.
GREAT BARRIER ISLAND PROFILED IN LOS ANGELES
| Ondine Crosby |
|
| International Relations Team Leader, Economic
development |
1 March 2010 |
Reporting on a sister city journalist programme between Auckland and Los Angeles
which has resulted in substantial profiling of Great Barrier Island in the Los Angeles
Times and other American media.
Recommending that the information be received.
QUARTERLY REPORT - RECYCLING AND WASTE OPERATIONS - OCTOBER 2009 TO JANUARY
2010
| Paul Mortimer |
|
| Contract co-ordinator, Environmental and Utility Management |
4 March 2010 |
Updating the Board on operations in the Claris landfill and the kerbside collections
transfer station drop offs, as well as future plans in these areas, and the status
of the current collection and landfill contracts.
Also responding to the request from the North Barrier Residents and Ratepayers
Association regarding upgraded rubbish provisions for the Port Fitzroy boating fraternity:
Recommending that the information be received.
SUGARLOAF LAND EXCHANGE
| Denise McKenzie |
|
| Democracy Advisor |
8 March 2010 |
Attaching for the Board's information, a report that is being considered by the
Transport committee and the Arts, Culture and Recreation committee at its meeting
being held this week. The resolutions from these committees will be tabled at the
meeting.
Recommending that the report be received.
AUCKLAND TRANSITION AGENCY - LOCAL BOARDS DISCUSSION DOCUMENT
| Paul Downie |
|
| Chairperson, Great Barrier Community Board |
1 March 2010 |
Attaching a discussion document that provides background information on local
boards. The Board has provided feedback on this proposal.
Recommending that the information be received.
INWARDS CORRESPONDENCE
| Denise McKenzie |
|
| Democracy advisor |
1 March 2010 |
Attaching correspondence received since the last meeting:
- Great Barrier Island Events calendar
- Response from the Auckland Conservator, Department of Conservation regarding
the review of Warkworth and Great Barrier Island areas.
Recommending that the inwards correspondence be received.
CHAIRPERSON'S REPORT
Providing the chairperson with the opportunity to update the Board on the projects
and issues he has been involved with since the last meeting.
Attached is recent correspondence sent to the Auckland Conservator regarding
DOC's review of staffing on Great Barrier Island.
[Note: this is an information item only and if the chairperson wishes any action
to be taken under this item, a written report must be provided for inclusion on
the agenda].
COUNCILLOR'S REPORT
Providing Cr Roche with the opportunity to update the Board on the projects and
issues she has been involved with since the last meeting.
[Note: this is an information item only and if the councillor wishes any action
to be taken under this item, a written report must be provided for inclusion on
the agenda].
BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on the projects
and issues they have been involved with since the last meeting.
[Note: this is an information item only and if board members wish any action
to be taken under this item, a written report must be provided for inclusion on
the agenda].
REPORTS REQUESTED/PENDING
| Denise McKenzie |
|
| Democracy Advisor |
1 March 2010 |
Attaching a list of reports requested/pending as at March 2010.
Recommending that the report be received.
GROUP ACTIVITY REPORTS
| Denise McKenzie |
|
| Democracy Advisor |
1 March 2010 |
Attaching the group activity reports for February 2010.
Recommending that the reports be received.
